1. Software and Multimedia What Can Your Computer Do For You? Chapter 3

2. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -2 Objectives 1.Differentiate the roles of application and system software within a computer system. 2.Define the characteristics of various personal productivity software packages and how they can help you be more productive. 3.Define the role of operating system software and identify the popular operating system software packages available today.

3. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -3 Objectives cont. 4.Describe the concept of files and how files can be effectively organized. 5.Define multimedia and the various hardware and software needed to view and build multimedia.

4. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -4 Software Categories

5. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -5 A:// The Application Software You Need Software that allows you to perform specific tasks Layer of software closest to you Important when deciding which computer to buy –Most tasks on computer can be directly related to application software

6. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -6 Personal Productivity Software Writing a letter Creating a presentation Maintaining a checking account balance Creating a graph

7. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -7 Typical Ad for Computer Software

8. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -8 Software Publishers, Names, and Versions Corel Paradox 9 PUBLISHERNAMEVERSION

9. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 9 Application Software Suites

10. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 10 Let Your Needs Drive Your Purchase

11. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -11 Types of Applications Word processing Desktop publishing Web authoring Graphics Presentation Spreadsheet Personal info mgmt & finance Communications

12. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -12 Word Processing & Desktop Publishing Word processing software helps you create letters, memos, and other basic documents Desktop publishing software extends word processing software to include design and formatting techniques –Your text was written with the first and formatted with the second

13. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -13 Web Authoring Software

14. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -14 Graphics Software

15. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -15 Presentation Software

16. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -16 Spreadsheet Software

17. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -17 Personal Information Software Can create and maintain… To-do lists Appointments and calendars Points of contact Primary software for PDAs or palmtop computers Software available for desktop or notebook computers

18. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -18 Finance Software Personal Finance software –Maintain a checkbook –Prepare a budget –Track investments Online banking –Write checks –Transfer funds –Obtain list of transactions

19. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -19 Communications Software Helps you communicate with other people Standard feature on all new computers

20. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -20 IBuy Can My Software Really Help Me Be More Productive? Yes, software can help you be more productive Must have good basic skills first If you do something wrong, a computer will help you do it wrong a million times faster!

21. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -21 Making the Grade Section A:// 1._______________ software extends word processing software by including design and formatting techniques to enhance the layout and appearance of a document. 2._______________ software helps you create and edit photos and art. 3.Spreadsheet software allows you to enter numbers in __________, the intersections of rows and columns. 4.__________________ is the use of your computer system to interact with your bank electronically.

22. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -22 B:// Your Choice of System Software Task manager for your entire computer Gets computer going upon booting Notifies printer when you want to print Manages system resources Categories –Operating system software –Utility software

23. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -23 Operating System Controls your application software Manages how your hardware devices work together Functions –Multitasking –System resource management –Security

24. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -24 Popular Operating Systems Microsoft Microsoft Windows 2000 Millennium –Windows 2000 Me –Home computer use Microsoft Windows XP Home –Windows XP Home –Newest home computer software –Upgrade to Windows 2000 Me

25. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -25 Popular Operating Systems Microsoft Microsoft Windows 2000 Professional –Windows 2000 Pro –For computers connected to a network of other computers at home or school Microsoft Windows XP Professional –Windows XP Pro –Newest software for computers connected to a network

26. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -26 Microsoft’s Windows XP Home Create unique users for the same computer.

27. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -27 Popular Operating Systems Non-Microsoft Linux –Open-source operating system –For high-end workstations & network servers Mac OS –For Apple computers –GUI similar to Windows –Can "speak" password with newest release MAC

28. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -28 Graphical User Interface Mac OS Operating System

29. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -29 Utility Software Provides additional functionality to the operating system Definitely needed to perform specific functions Software types  Anti-virus  Crash-proof  Uninstaller  Disk optimization Anti-Virus Software

30. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -30 Making the Grade B:// Section 1. ___________________ is an operating system function that allows you to work with more than one piece of software at a time. 2. Microsoft’s home computer user operating system is Windows 2000 Me or __________________. 3. ________________ is software that provides additional functionality to your operating system. 4. _____________________ is utility software that scans for and often eliminates ______________ in your RAM and on your storage devices.

31. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -31 C:// File and File Management Concepts File –Collection of information –Most of the information you work with is stored in files File management –Keeps track of files –Helps you manage the files on your computer

32. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -32 File Naming Conventions Filename - unique name Filename extension –Called an extension –Further identifies the contents of a file Word – doc Excel – xls Access – mdb PowerPoint - ppt

33. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -33 File Naming Conventions Rules

34. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 34 Organizing Files File manager utility software –Manage and organize –Find and copy –Mover, rename, and delete Identify storage devices with device letters –Unique identifier for each storage device What letter is used for the floppy disk drive? The hard disk?

35. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 35 Directories and Folders Directory –A list of files on a particular storage device –Main directory is called the root directory Folder –Special portion of your root directory into which you can place files that have similar information –Can have folders within folders Called subfolders

36. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 36 Folder Structure C Finance 3213 Finance 4032 C Finance

37. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 - 37 Pathname A:\Finance\Finance 4032\Finance Final Analysis.xls Device letter Folder Subfolder Filename Extension

38. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -38 Making the Grade Section C:// 1. A ________ is a collection of information you need to effectively use your computer. 2. A filename ___________ furthers identifies the contents of your file usually by specifying the file type. 3. A _____________ is a list of the files on a particular storage device. 4. A _____________ is a special portion of your root directory into which you can place files that have similar information.

39. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -39 D:// Multimedia Presentation of information you control that can include: –Sound –Text –Graphics –Video –Animation

40. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -40 What do I Need to View Multimedia? A fast CPU Speakers Monitor CD or DVD player

41. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -41 Equipment for Building Multimedia Hardware –Microphone –Scanner –Digital camera –Digital video camera Software –Multimedia authoring software –Adobe After Effects –CorelDRAW –Director 7 Shockwave –Media Forge –DazzlerMax

42. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -42 Making the Grade Section D: // 1.Multimedia is a presentation of information, which can include sound, text, graphics, video, and animation and over which you have some ______________. 2. A ______________ is an input device that captures live sounds such as your voice or perhaps a dog barking. 3. A _____________ is an input device that helps you capture live photos or pictures and transfer them directly to your computer. 4. ___________________ is software that you use to build your multimedia application.

43. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -43 E:// Consumer Issues Rights to software –Software license Shrink-wrap license Free and almost-free –Public domain –Shareware –Freeware

44. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -44 Software Questions and Answers Is installing software a difficult task? Can I buy utility software as a suite just like personal productivity software? Is my software compatible with other publishers’ software?

45. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -45 ISeries Insights Ethics, Security & Privacy Software is only as good as the people who develop it –Errors can produce bad results –Some errors “bugs” can do permanent damage Experts must validate that software is working perfectly

46. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -46 Making the Grade Section E: // 1.A _________________ defines the way in which you can use your software. 2.________________ is software that you can “test drive” or “try before you buy”. 3._______________ software is software that you copy, distribute, and even modify without obtaining permission. 4.A ____________ license is a document that is shrink-wrapped to the outside of the software box.

47. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -47 F:// “Key” Key Terms application software (p. 3.2) file (p. 3.15) filename (p. 3.16) multimedia (p. 3.19) pathname (p. 3.19) personal productivity software (p. 3.2) software license (p. 3.22) software suite (p. 3.4) system software (p. 3.2) utility software (p. 3.14)

48. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -48 Frequently Asked Questions What is the difference between application and system software? Why should I purchase an entire software suite if I only need to use one or two of the applications included? Help! I need to create a newsletter. What software should I use?

49. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -49 FAQs cont. I scanned a photo and it is too large to fit into my word processing document. Is there a software program I can use to resize it? What is PIM software and what can it do for me? Why don't computer ads mention communications software?

50. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -50 FAQs cont. What version of the Windows operating system should I use for my home computer? What is the difference between a folder and a file? What is multimedia authoring software? Why would I use it?

51. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -51 Hands On Projects E-Commerce How does a site owner make money “giving away’ software? How does this type of business work? How does renting a video on the Web work? Is there such a thing as “late” charges? Some people are predicting that brick-and- mortar banks will be obsolete in favor of click-and-order banks. What do you think?

52. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -52 Hands On Projects On the Web Discuss the advantages and disadvantages of getting map directions from the Web. How can you be sure you are getting the correct directions? What is personal productivity software and what type will be useful to me as a student? Are there any sites that give student discounts?

53. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -53 Hands On Projects Ethics, Security & Privacy I found a site where I can download a current movie for free. Why is it free? Is this legal? Please discuss. There are so many free anti-virus programs on the Web. Why buy one when I can download a different one each month?

54. McGraw-Hill/Irwin Copyright 2002 by the McGraw-Hill Companies, Inc. All rights reserved. 3 -54 Hands On Projects Group Activities If there was chapter in your text book about game and entertainment software, what topics would be included? Find out what application software is included when you buy a new computer. What software do you feel should be included and why?