1. Emergency Preparation & Response Plan Springville/Mapleton Utah Region Approved November 2004

3. Introduction Committee was recently formed to  Represent each stake in the region  Develop a simple,unified emergency preparedness and response plan for all stakes in the Springville / Mapleton region

4. Committee Goals  Develop a plan that is  the same plan for all stakes in the region  practical  brief and easy to understand  easy to administer  easy to keep current

5. Committee Goals, continued  Develop a plan that will  provide families continual help and encouragement  give families ideas on how to be prepared  teach families what to do in the event of an actual emergency or disaster  provide support and assistance to local civil authorities  ensure that members understand that civil authorities have priority in directing emergency response efforts in the community.  be effective in the case of an actual emergency or disaster

6. Committee Goals, continued This plan should:  provide for on-going training and assessment of readiness levels  provide local church leaders with frequent status reports and updates  include plans to support non-members and make them aware of the plan  provide a way for local church leaders to meet frequently with local civil authorities to receive instruction and exchange ideas.  Etc. (See Check list on page 15 of the “CHURCH WELFARE RESOURCES” manual.

7. Overview of Plan  The plan is presented in two manuals:  Spiral Bound Blue Manual for Stake and Ward Leaders - and-  Red Pamphlet for each Family / Household in Springville and Mapleton Sample family emergency preparedness and response plan to be used in conjunction with booklet from city

8. Overview of Plan, continued Manuals were kept very simple Leader Manual Table of Contents  Emergency preparation overview – short introduction  Stake Emergency Preparation and Response Plan  Three pages on preparing for emergencies  Three and a half pages on responding to emergencies All supporting material in Appendicies  Appendix A – Sample Ward Emergency Preparation & Response Plan  Essentially the same material as Stake Plan modified to reflect ward responsibilities.  Three pages on preparing for emergencies  Three and a half pages on responding to emergencies  Appendix B – Sample Family Emergency Preparation & Response Plan  Same contents as Red Pamphlet

9. Overview of Plan, continued Leader Manual Table of Contents Continued  Appendix C – Letter to residents, survey & statistical report  Committee suggests sending an annual letter to all residents in the stake (note: this is not just sent to members) remind residents of actions to take in time of emergency encourage residents to prepare for emergencies obtain information regarding available resources  Appendix D – Communication assignments  HAM radio operators and call letters  Assigned FRS radio channels  Appendix E – Marking sector maps & lists  Guide to assist in reporting to civic authorities  Appendix F – Guidelines on use of church buildings  Basically – Don't. Unless requested by Red Cross and Church Area Welfare Manager

10. Overview of Plan, continued  Summary of plan objectives  Help members prepare for and respond to emergencies  Help leaders prepare for and respond to emergencies  Utilize existing church organization with addition of Block Captains –yes, this is another organization to maintain, but.... –experience teaches that responding to neighbors works best in time of emergency

11. Overview of Plan, continued The gist of response portion of the plan All leader responsibilities revolve around supporting residents as they take the following actions :

12. Overview of Plan, continued Citizen Actions in Event of Emergency:  Ensure the safety of own family.  Put the appropriate card signal, flag, or other marker in a front window or other easily detectable location. Use red for immediate help needed; yellow for need help, but can wait; green for all ok; black for death in the house; white for house is vacant (placed by a neighbor).  Check the status of neighbors to the right, to the left, and across the street.  Home teachers will also check on their home teaching families.  If no flag or marker is observed on the house of a neighbor assume that the family inside needs assistance.  Report to Block Captain as soon as possible at the neighborhood staging area. If the Block Captain is unavailable, report any needs to a home teacher, any ward leader at the ward command post, or to a temporary Block Captain appointed by the available neighbors at the time of the emergency.

13. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Stake President  chairman of the stake welfare committee  responsible to see that this committee’s duties are carried out.

14. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  The stake welfare committee will review annually during the first quarter of the year:  Ward plans as reported by the Stake Emergency Preparedness Specialist to the assigned High Counselor  Ward emergency response readiness levels and up-dated lists of resources available for emergency relief, including those for preventing and relieving emotional trauma.  Methods for communicating with the wards and with the stakes if telephone service is lost.

15. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Stake Emergency Preparedness Specialist  Train and support ward emergency preparedness specialists to help them fulfil their responsibilities  Hold quarterly meetings with the ward emergency preparedness specialists  Discuss topics such as home safety food storage emergency communication each ward's level of preparedness other emergency planning topics

16. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Stake Emergency Preparedness Specialist  Review, update, and report to the stake High Counselor over emergency preparedness at least quarterly the stake's emergency response readiness level  Participate on their city's emergency preparedness committees.  Arrange to annually distribute Appendix C surveys and letters, and replenish lost signal devices, and City Emergency Preparedness Manuals in cooperation with ward emergency preparedness committees.

17. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward emergency preparedness specialist  Regularly attend the quarterly stake emergency preparedness meetings,  Implement the information provided in those meetings through the ward welfare committee, as determined by the bishop.

18. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward emergency preparedness specialist s  Report to the stake emergency preparedness specialist at least quarterly:  The accuracy of the ward address list and map of all homes in the ward.  The status of the ward's "Block Captain" organization, and activities conducted by block captains.  Assignments made to assist each family who may not be able to care for themselves.  The number of people living in the ward boundaries (member or non-member) with special skills or equipment that could be called on to help in an emergency. (See Appendix C).  Those in the ward who are currently CERT certified.  The method of communication to be used in the ward and to the stake if telephones are out, including the names of any ham radio operators.

19. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward emergency preparedness specialist, continued  Report to the stake emergency preparedness specialist at least quarterly:  The designated location for a ward command post in the event of an emergency.  The ward's plan to care for the spiritual and emotional needs of members, including recreation and care for children whose parents are injured or involved in relief efforts.  The approach used to inform less active and non-member families of the ward's response plan.

20. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward emergency preparedness specialist, continued  Work with the ward welfare committee to  encourage members to develop a family emergency preparedness plan  to properly secure their homes in the event of a major earthquake  to acquire a family first aid kit, first aid training, CPR and CERT (Community Emergency Response Team) training, temporary sanitation and shelter needs, a 72-hour emergency kit, a 30-day supply of food, at least two 55-gallon drums of water,  work toward a goal of a year's supply of food, clothing, and, where possible, fuel to prepare for emergencies.

21. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward welfare committee  Organize the ward into small neighborhood groups, with a supervisor for each group, known as a Block Captain.  Include the ward emergency preparedness specialist in the monthly ward welfare committee meeting.  Obtain copies of their city's Emergency Preparedness Manual, follow its guidelines, and provide copies of this manual to all residents within ward boundaries.  Encourage members to participate in CERT training.

22. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ward welfare committee, continued  Schedule an annual combined priesthood/relief society meeting on a fifth Sunday that reviews the ward's emergency preparation and response plan.  Melchizedek Priesthood quorum lessons and home teaching messages.  Relief Society lessons and enrichment meetings.  Young Men, Young Women, and scouting lessons and experiences.  Encourage members to participate in dry pack canning opportunities.  Hold training sessions with Block Captains at least annually.

23. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Block Captains  hold block parties or block meetings at least annually to define neighborhood staging areas (possibly the block captain's home or yard)  to train neighbors (members and non-members alike) on what to do in case of an emergency. Training will focus on actions citizens are to take in time of emergencies activities to –check on family –put up signal –check on neighbors and home teaching families –report

24. Plan Details – Preparing for Emergencies  Duties and Responsibilities:  Ham radio operators  follow frequency and call letter guidelines  meet as directed with the stake emergency communication specialist for training and coordination  test their systems at least monthly

25. Plan Details – Responding to Emergencies  Remember, in an emergency situation, civil authorities are in charge  In an emergency, the church organization assists, rather than supplants civic authorities

26. Plan Details – Responding to Emergencies Stake welfare committee,  Ensure own family members are able to care for themselves,  Check on neighbors and home teaching families,  Convene at the stake center or stake command post to:  1. Determine the initial course of action based on any direction from civil or Church authorities.  2.Make assignments, making sure that key priesthood leaders are available to administer to the people and that others, as assigned, focus on the physical arrangements needed as the situation demands.  3.Make an initial assessment of the condition of families as reported by block captains or home teachers from the various wards.  4.Ensure communication is established with ward leaders as soon as possible via Ham radio if available,otherwise with FRS radios, runners or other methods. Set the time and method for follow-up communications.

27. Plan Details – Responding to Emergencies Stake welfare committee, continued  Stake leaders will prepare and report the following to regional leaders or area leaders if the regional leaders are not available:  Name, title, and unit of the reporting officer, and how the presiding officer can be reached.  Description, location, and magnitude of the emergency.  Number of members injured, missing, or dead.  Location and extent of damage done to Church or member property.  Actions being taken to help those in distress.  Needed assistance that is unavailable locally.

28. Plan Details – Responding to Emergencies Stake welfare committee priority actions: 1. Ensure that assistance is being provided to those who are injured or in danger.  Encourage wards to establish "mobile response teams" at least two 4-wheel drive vehicles with two to four individuals in each vehicle these travel together throughout the ward and stake to assist block captains and families, and to provide status reports back to ward and stake leaders. these teams will first respond to reports and requests from block captains, they will carry FRS radios to maintain communication with block captains and the ward command post. they could also help transport injured persons to the CERT command post at the Stake center. they will take with them a copy of the ward map and mark it in compliance with the city's plan (as described in Appendix E).

29. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: 2. Account for all families, assisting them to reunite as soon as possible. Particular attention should be given to individuals and families with special needs. Block captains, home teachers, and church leaders will be the primary sources of this information. 3. Inform the chairman of the regional welfare committee of conditions in the stake and request assistance, as necessary. 4. Arrange for shelter and other selected services, keeping people as close to their property as possible in the homes of relatives, friends, and neighbors. 5. Assess damage to Church property and take steps to protect it. 6. Assess damage to homes and determine ways neighbors can assist one another.

30. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: 7. Help the wards to organize volunteer relief teams under the direction of civic leaders with the assistance of CERT trained individuals, as needed, and without disrupting the ward and stake emergency operations. 8. Help the wards organize to provide for the emotional and spiritual needs of the people. Make arrangements for the supervision and care of young children whose parents are injured or engaged in emergency response efforts. Provide play areas, toys and recreational equipment. 9. Avoid establishing a shelter in a church meetinghouse unless requested by appropriate civil authorities. (See Appendix F for guidelines on using Church properties as a shelter.) 10. Follow communications guidelines from Appendix D.

31. Plan Details – Responding to Emergencies Communications during an emergency between the wards, stakes and civil authorities, and Church Headquarters will be handled as follows:  If functional, normal telephone communications will be sufficient.  Otherwise use Ham radio  FRS Radios  Runners  Follow frequency and other guidelines in Appendix D  Individuals and families should be trained to turn on their battery powered radio or TV to obtain emergency information.  KBYU – FM radio will broadcast emergency information specifically for Springville on FM89.1 or 89.5.

32. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: Ensure that Block Captains are functioning effectively and taking the following actions during an emergency:  1. Ensuring the safety of their own families.  2. Checking on the status of the neighbors in their block. As soon as possible, checking the status of all families on the block that have not contacted them.  3. Teaming up with neighbors to secure the neighborhood of safety or medical concerns. Turning off running water ONLY if needed to prevent flooding. Turning off natural gas ONLY if a gas leak is smelled or detected. Turning off electricity ONLY if a dangerous condition exists. Otherwise, leaving utilities alone.  4. Reporting family status of neighborhood groups to the bishop’s emergency command post or staging area as soon as possible. Include the following: a. Families’ physical health b. Structural Condition of each family’s home

33. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: Ensure that Block Captains are functioning effectively and taking the following actions during an emergency:  5. Reporting any needs to the bishop’s emergency command post or staging area using the assigned FRS radio channels. If radio communication fails, they should send two people to the ward command center to report and receive instructions, preferably in writing.  6. Reporting any further significant changes as they occur.  7. If evacuation is required, make sure they have accounted for all neighbors. Ensure they advise families to inform you as their block captain, if the family decides to leave the general area.

34. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: Ensure that home teachers are functioning effectively and taking the following actions during an emergency:  1. Ensuring the safety of their own family.  2. Checking on the status of their neighbors to the right, to the left, and across the street.  3. Checking on the status of their home teaching families, when possible.  4. Reporting any needs to available neighborhood, quorum, ward, or block leaders.

35. Plan Details – Responding to Emergencies Stake welfare committee priority actions continued: Ensure that All others, including non-members of The Church of Jesus Christ of Latter-day Saints, are:  1. Ensuring the safety of their own families.  2. Checking on the status of their neighbors to the right, to the left, and across the street.  3. Putting the appropriate card signal, flag, or other marker in a front window or other easily detectable location. Using red for immediate help needed; yellow for need help, but can wait; green for all ok; black for death in the house; white for house is vacant (placed by a neighbor).  4. Reporting to their Block Captain as soon as possible at the neighborhood staging area. If the Block Captain is unavailable, reporting any needs to a home teacher, any ward leader at the ward command post, or to a temporary Block Captain appointed by the available neighbors at the time of the emergency.  5. Checking to see if no flag or marker is observed on the house of a neighbor, that they are assuming that the family inside is in need of assistance.

36. Distribution of Manuals:  Leaders Emergency Preparation & Response Plan Manual: (Spiral Bound Blue Manual)  To All Members of the Stake Welfare Committee  To all Members of the Ward Welfare Committee  Family Emergency Preparation & Response Plan Manual: (Red Pamphlet)  One Manual per family in the stake  Member and non-member alike

37. Distribution of Leaders Manual:  All Members of Stake Welfare Committee (24):  Stake President  1 st Counselor in Stake Presidency  2 nd Counselor in Stake Presidency  Stake Clerk  Stake Executive Secretary  High Counselors (12)  Stake Relief Society President  1 st Counselor in Stake Relief Society Presidency  2 nd Counselor in Stake Relief Society Presidency  Chairman of the Stake Bishop’s Welfare Counsel  Stake Emergency Preparedness Specialist  Other Stake Specialists that may be invited (2)

38. Distribution of Leaders Manual:  All Members of the Ward Welfare Committee (15):  Bishop  1 st Counselor in Bishopric  2 nd Counselor in Bishopric  Ward Clerk  Ward Executive Secretary  Ward High Priest Group Leader  Ward Elders Quorum President  Ward Young Men’s President  Ward Mission Leader  Ward Relief Society President  1 st Counselor in Ward Relief Society Presidency  2 nd Counselor in Ward Relief Society Presidency  Ward Emergency Preparedness Specialist  Other Ward Specialists that may be invited (2)

39. Conclusion “...THE TIME HAS COME TO GET OUR HOUSES IN ORDER... THERE IS A PORTENT OF STORMY WEATHER AHEAD TO WHICH WE HAD BETTER GIVE HEED.” Gordon B. Hinckley, Conference Report, Oct. 1998, p. 70 or Ensign, Nov. 1998, p. 53.