1. XP Managing Your Files 1

2. XP Managing Your Files 2 Objectives Develop file management strategies Explore files and folders Create, name, copy, move, and delete folders Name, copy, move, and delete files

3. XP Managing Your Files 3 Organizing Files and Folders A file, or document, is a collection of data that has a name and is stored in a computer. Think of a file as a place on disk where you can store information under a name of your choice, and retrieve it later.

4. XP Managing Your Files 4 What is a filename An important concept in computing technology. A string of characters used to identify a file.

5. XP Managing Your Files 5 Working with Folders and Files Naming and Renaming Files –Filenames provide important information about the file, including its contents and purpose Main part of the filename Dot File extension

6. XP Managing Your Files 6 How to name a file Usually, a file name consists of two parts separated by dot ‘.’.Prefixname extension

7. XP Managing Your Files 7 examples A filename extension identifies the file’s type and indicates the program in which the file was created –Index.html –Mypicture.jpg –finalthesis.doc –caltable.xls

8. XP Managing Your Files 8 XP provides extension names in most cases.

9. XP Managing Your Files 9 You organize files by storing them in folders Disks contain folders that hold documents, or files –Floppy disks –Zip disks –Compact Discs (CDs) –Hard Disks Removable disks are inserted into a drive.

10. XP Managing Your Files 10 Organizing Files and Folders

11. XP Managing Your Files 11 Understanding the Need for Organizing Files and Folders Windows organizes the folders and files in a hierarchy, or file system Windows stores folders and important files that it needs when you turn on the computer in the root directory Folders stored within other folders are called subfolders

12. XP Managing Your Files 12 Understanding the Need for Organizing Files and Folders

13. XP Managing Your Files 13 Developing Strategies for Organizing Files and Folders The type of disk you use to store files determines how you organize those files Storing files on removable media allows you to use simpler organization The larger the medium, the more levels of folders you should use My Documents folder You should have a backup, or duplicate copy, of important files

14. XP Managing Your Files 14 Developing Strategies for Organizing Files and Folders

15. XP Managing Your Files 15 Exploring Files and Folders My Computer shows the drives on your computer Windows Explorer shows the files, folders, and drives on your computer –Panes Explorer bar Folders pane –Expand icon –Collapse icon

16. XP Managing Your Files 16 Exploring Files and Folders

17. XP Managing Your Files 17 Exploring Files and Folders

18. XP Managing Your Files 18 Using Windows Explorer My Documents folder

19. XP Managing Your Files 19 Navigating to Your Data Files The file path is a notation that indicates a file’s location on your computer A:\FM\Tutorial\Holiday.bmp –A: is the drive name –FM is the top-level folder on drive A –Tutorial is a subfolder in the FM folder –Holiday.bmp is the full filename with the file extention

20. XP Managing Your Files 20 Navigating to Your Data Files

21. XP Managing Your Files 21 Changing the View Five different views (also in WIN 27)

22. XP Managing Your Files 22 Working with Folders and Files Creating Folders using Windows Explorer –Click File on the menu bar, point to New to display the submenu, and then click Folder

23. XP Managing Your Files 23 Working with Folders and Files Moving and Copying Files and Folders –Moving a file removes it from its current location and places it in a new location you specify –Copying places the file in both locations

24. XP Managing Your Files 24 Working with Folders and Files Deleting Files and Folders –The Recycle Bin is an area on your hard disk that holds deleted files until you remove them permanently

25. XP Managing Your Files 25 Your storage resources provided by our college. –P drive is network storage for you. (Most of your data and files should be stored in P drive.) –W drive is your web space, which will be mainly used for material you want to share with others on Internet.)

26. XP Managing Your Files 26 Folder and subfolder Organize your files by creating subfolders under your P drive. Particularly, a subfolder you may want to create for this course will be csci100 (with no space between csci and 100).