1. Contract UM_CP-20560-1999 Tempus Compact Project “Development of a New Framework for M.Sc. Thesis Work”: Coordinating Workshop University of Jyväskylä, Finland 10 October 2000

2. Overview Intensive course on university management Project Web-site Outcome 1: The set of manuals for management of students’ M.Sc. Thesis work Outcome 2: The set of manuals for accounting credits for courses and projects

3. Intensive Course on University Management Is a target of this travel (activity #1.3) The expert commission from KhTURE: -Head of Studies Office -Head of International Department -Head of AI Department -Dean of the Faculty of Computer Science -Head of Office for International Projects and Programs -Lectures

4. ECTS- a tool for credit transfer Lecturer: International Coordinator Mr. Miika Kekki As a result of the lecture and discussion new activities we’ll develop at our home university: For the following academic year (2000/2001): 1.To develop and approve on university level ”The statement about international exchange” and the prototype of ”Learning agreement” 2.To publish a manual for using ECTS in studies 3.To start development of ECTS information system 4.To introduce a possition of university international coordinator 5.To decide what faculties will use ECTS already in 2000/2001 years and to introduce a possition of faculty international coordinator (as a minimum – faculty of CS, department of AI)

5. ECTS- a tool for credit transfer Lecturer: International Coordinator Mr. Miika Kekki As a result of the lecture and discussion new activities we’ll develop at our home university: For the following 3 academic years (2000-2003): 1.To develop a students ECTS information system 2.To introduce accounting of additional credits 3.To make all curricula by European standard 4.To develop a method for credit transfer for different studies (basic, language, social studies)

6. Organisation and launching of a recruitment service for students Lecturer: Senior Career Advisor Mr Juha Lahti As a result of the lecture and discussion new activities we’ll develop at our home university: 1.To organise a Career Service 2.To develop and maintain a database of all graduates 3.To teach how to write CV, to present yourself, to pass interview through the course ”Businests skills” 4.To open new specialities according to industry needs 5.To organise an Information Office for youth - this is the topic of our new TEMPUS project!

7. Contacts with business sector Lecturer: Research Liaison Dr. Sirkka-Liisa Korppi-Tommola As a result of the lecture and discussion new activities we’ll develop at our home university: 1.To reduce budget costs for the administative staff of the research institute 2.To organise central office for development of business contracts 3.To introduce a contracts for Master’s Theses.

8. University management Lecturer: Research Liaison Dr. Sirkka-Liisa Korppi-Tommola As a result of the lecture and discussion new activities we’ll develop at our home university: 1.To develop a strategic plan for university for the following 3 years 2.To introduce ”management by results” and to develop indicators for evaluation Main difficulty to provide more new activities: Impossibility of full financial independence of faculties

9. Faculty administration Lecturer: Dean of the Faculty of IT Prof. Kalle Lyytinen As a result of the lecture and discussion new activities we’ll develop at our home university: To distribute a staff possitions and an equipment between faculties according to the number of non-budget students that are studying on the faculty Main difficulty to provide more new activities: Impossibility of full financial independence of faculties

10. Coordination and administration of academic affairs Lecturer: Head of Student Affairs and Services Ms Tuula Maijanen As a result of the lecture and discussion new activities we’ll develop at our home university: 1.To develop a student information system 2.To introduce a position of a tutor 3.To organise an Information Service for future students Main difficulty to provide more new activities: Impossibility of providing an entrance examination in speciality

11. Project Web-site http://www.cs.jyu.fi/ai/projects/tempus99/index.html General info Project news Outcomes in Ukrainian/Russian Outcomes in English Credit transfer system

12. Outcome 1 The set of manuals for management of students’ M.Sc. Thesis work Current state: is finished

13. The Set of Manuals for Management of Students’ M.Sc. Thesis Work The General Scheme for Management of Students’ M.Sc. Thesis Work The Manual for Implementation of Students’ M.Sc. Thesis Work The Manual for Supervising, Reviewing and Evaluating of M.Sc.Thesis The Manual for Management of M.Sc. Thesis Work for University Subdivisions The Set of Manuals for Management of Students’ M.Sc. Thesis Work 1 2 3 4

14. The Set of Manuals for Management of Students’ M.Sc. Thesis Work The General Scheme for Management of Students’ M.Sc. Thesis Work Students Supervisors Reviewers Examining board Department Dean’s office Studies office Library Archive 1

15. Stage 1: Supervisor and thesis topic selection The General Scheme for Management of Students’ M.Sc. Thesis Work Students' group Professors of the department StudentSupervisor Students’ group of one supervisor Supervisor StudentSupervisor Department 3 Selecting a supervisor for the thesis work 2 Presentation of research leads of potential supervisors 5 Selecting a topic for the thesis work 1 Lectures in research direction 4 Seminar on topic selection with the supervisor New! Changed! Partly new!

16. StudentSupervisor Department Stage 2: Preliminary work and topic approval Department Dean's office StudentSupervisor Student Students’ group of one supervisor Supervisor Students’ group of one supervisor Supervisor 4 Changing the topic within research lead of the supervisor 2 Reading related literature, writing a research proposal 5 Topic approval 1 Lectures with varying topics 3 Seminars on topic approval in groups of one supervisor 6 Presentation of research proposal New! Partly new! The General Scheme for Management of Students’ M.Sc. Thesis Work

17. Stage 3: Beginning of the thesis work StudentDean's office Student 2 Literature analysis and task formulation 1 Lectures and passing examinations 3 Seminars in groups of one supervisor 4 Permit to thesis practice Students’ group of one supervisor Supervisor Partly new! New! The General Scheme for Management of Students’ M.Sc. Thesis Work

18. Stage 4: M.Sc. thesis practice Department Dean's office Rector Student Supervisor from external organisation StudentSupervisor Dean's office Students’ group of one supervisor Supervisor 6 Report on thesis practice 3 Order on thesis work practice 1 Selecting an organisation, where thesis practice is taken place 2 Selecting a supervisor from external organisation 4 Thesis work practice 8 Permit to perform a thesis 7 Accounting external thesis practice 5 Seminars in groups of one supervisor StudentDean's office StudentSupervisor Department StudentDepartment Dean's office New! The General Scheme for Management of Students’ M.Sc. Thesis Work

19. Stage 5: Writing M.Sc. thesis Student Consultant Department Dean's office Rector StudentConsultant Supervisor StudentConsultant 4 Completion of the thesis work and writing a thesis 1 Selecting a consultant 2 Order to implement a thesis work 5 Presentation to consultant and supervisor 3 Seminars with consultant New! Partly new! The General Scheme for Management of Students’ M.Sc. Thesis Work

20. Stage 6: Thesis evaluation StudentReviewer Student Supervisor 2 Supervisor's review on thesis 1 Thesis 3 Selecting an external reviewer 7 Permit to defence 5 Review of external reviewer 4 Preliminary defence in the department 6  Accounting external thesis work Students’ group of one supervisor Professors of the department StudentReviewer StudentDepartment Dean's office StudentHead of the department Dean's office New! Changed! The General Scheme for Management of Students’ M.Sc. Thesis Work

21. Stage 7: Thesis work defence StudentExamining board StudentSpecial board StudentDepartment Rector Student Examining board Head of department Department StudentSpecial board 7.1 Thesis with reviews 7.2 Presentation to the examining board 7.4  Appeal of the examining board's decision 7.3 The examining board's decision 7.5  Calling a special board 7.7 Special board's decision 7.6 Presentation to special board Changed! The General Scheme for Management of Students’ M.Sc. Thesis Work

22. The Set of Manuals for Management of Students’ M.Sc. Thesis Work Students The Manual for Implementation of Students’ M.Sc. Thesis Work 2 The scheme for supervisor and topic selection Instruction for writing thesis The scheme of research seminar Recommendations for defence

23. Recommendations for the supervisor Recommendations for the reviewer Evaluation criteria Recommendations for the examining board The Set of Manuals for Management of Students’ M.Sc. Thesis Work Supervisors Reviewers Examining board The Manual for Supervising, Reviewing and Evaluating of M.Sc.Thesis 3

24. Theoretical Thesis Evaluation Mark given by examining board Recommended for the postgraduate studies Mentioned research abilities or there are published articles Laudatur5YES Eximia5NOTYES Magna cum laude5NOT Cum laude approbatur4NOTYES Non sine cum laude approbatur 4NOT Lubenter3NOT Approbatur2NOT Conversion Ukrainian grade marks to the new grade system Theoretical thesis The Manual for Supervising, Reviewing and Evaluating of M.Sc.Thesis

25. Constructive Thesis Evaluation Mark given by examining board Recommended for the postgraduate studies Laudatur5YES Eximia5NOTYES Magna cum laude5NOT Cum laude approbatur4NOTYES Non sine cum laude approbatur 4NOT Lubenter3NOT Approbatur2NOT Conversion Ukrainian grade marks to the new grade system Constructive thesis Recommended for implementation

26. The Set of Manuals for Management of Students’ M.Sc. Thesis Work The Manual for Management of M.Sc.Thesis Work for University Subdivisions 4 Department Dean’s office Studies office Library Archive Instruction for libraryInstruction for the archive Instruction for the dean’s office Instruction for the department Instruction for the studies office

27. Outcome 1: Conclusion Current state: the outcome is finished Was approved on the project meeting October 6, 2000 When it will be published: November 2000

28. Outcome 2 The set of manuals for accounting credits for courses and projects Current state: final corrections

29. The Set of Manuals for Accounting Credits for Courses and Projects Scheme of higher technical education in Ukraine EUROPEAN CREDIT TRANSFER SYSTEM (ECTS). Recommendations to faculty and department administration in using ECTS Appendix (ECTS application, learning aggrement) The set of manuals for accounting Credits for Courses and Projects 1 2 3 4

30. 1. INFORMATION IDENTIFYING THE HOLDER OF THE QUALIFICATION 1.1 Family name; 1.2 First name; 1.3 Date of birth (day/month/year); 1.4 Student identification or code (if available). 2. Learning agreement 2.1 Name of qualification and (if available) title conferred (in original language) 2.2 Main field(s) of study for the qualification 2.3 Name and status of awarding institution (in original language) 2.4 Name and status of institution administering studies (in original language) 2.5 Language(s) of instruction/examination 3. List of courses 3.1 General studies 3.2 Languages of examination. Description of ECTS

31. Scheme of higher technical education in Ukraine № пп SUBJECT NAME ExamsTests Total hours 1234567 I. Series of lectures in humanitarian and socio-economic subject. 1History of Ukraine. Ukrainian and Foreign Culture 1М2 36 216 3Science of Law 8 48 108 10 Foreign Language 4М1,2,3 56 468 324 TOTAL 1188 1. Curriculum Total hours Home work hours ECTS

32. Scheme of higher technical education in Ukraine 2. Evaluation of student’s knowledge GradeCriterion Excellent (5)The complete knowledge is shown Good (4)The shown level of knowledge is above average, minimum of minor mistakes Satisfactory (3)The level of knowledge is sufficient, but with significant mistakes Unsatisfactory (2)It is not enough of knowledge for getting credit, the significant independent work is required Failure to appearStudent is absent ECTS Grade Criterion AExcellentOutstanding performance with only minor errors BVery goodAbove the average standard but with some errors CGoodGenerally sound work with a number of notable errors DSatisfactoryFair but with significant shortcomings EEnoughPerformance meets the minimum criteria FXNot enoughSome more work required before the credit can be awarded FNot enoughConsiderable further work is required ECTS Ukrainian System

33. Scheme of higher technical education in Ukraine 3. Dean’s office documents ECTS Ukrainian system №Subject nameHoursGrade 1Foreign language324excellent 2Basics of law54good 3History of Ukraine108good 4Basics of discrete mathematic189excellent 3.2 Diploma supplement №Family name, initials No. of student's record books Grade of testSignature of teacher and date Examination grade Signature of examiner 1.Dubovik S.M.31256778 excellent 2.Turchin P.V.31256779 good 3.1 Test and examination list

34. Recommendations to faculty and department administration 1. Changed curriculum № пп SUBJECT NAME ExamTest Total hours Home work 1234567 I. Series of lectures in humanitarian and socio-economic subjects 1History of Ukraine. Ukrainian and Foreign Culture 1М2 36 216 3Science of Law 8 48 108 10 Foreign language 4М1,2,3 56 468 324 Total 1188 Cr. in ECTS Credits in ECTS = ((Total)/54)* К i)* 2, 1<= К i <=3 According to the kind of study

35. 2. Changes in evaluation grades (K>=2) Basic studies (major and minor) ECTS Ukrainian system GradeLevel in ECTS Criterion Excellent AThe complete knowledge is shown Good СThe shown level of knowledge is above average, minimum of minor mistakes Satisfactory DThe level of knowledge is sufficient, but with mistakes Unsatisfactory FXNot enough knowledge for getting the credit, the significant work is required Recommendations to faculty and department administration

36. 2. Changes in evaluation grades (K<2) Language studies, social studies, … ECTS Ukrainian system GradeLevel in ECTS Criterion Excellent BThe complete knowledge is shown Good СThe shown level of knowledge is above average, minimum of minor mistakes Satisfactory EThe level of knowledge is sufficient, but with significant mistakes Unsatisfactory FNot enough knowledge for getting the credit, the significant work is required Recommendations to faculty and department administration

37. 3. Changes in software IS «Dean’s office» Data Base «Dean’s office» Scheme of DB Software 1.Change the model of DB 3. Develop user interface 2. Create output forms of ECTS documents Information’s maintenance Recommendations to faculty and department administration

38. Scheme of interaction between student and dean’s secretary Dean’s office secretary student Data Base Information system «Dean’s office» Learning agreement Student’s application List of courses Recommendations to faculty and department administration

39. Outcome 2: Conclusion What is done: expert commission from KhTURE while current Tempus activity has evaluated the previous version. Significant remarks were given and appropriate changes were made. Current state: final corrections When it will be published: December 2000