1. Computer Literacy for IC 3 Unit 1: Computing Fundamentals © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.1 Chapter 4: Identifying Software and Hardware Interaction and Types of Software

2. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.2 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.

3. Learning Outcomes Identify the basic types of computer input Identify the purpose of software commands Identify how to create a software rule Identify how software communicates results Identify the way software interacts and shares data Identify the role of programming in software development © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.3

4. Learning Outcomes (cont’d) Identify the role of debugging in software development Identify the role of the beta review in software development Identify the role of instructions and help manuals in software development Identify the role of quality control in software development © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.4

5. Learning Outcomes (cont’d) Identify the ways software is distributed Identify the role of updates to software Identify the role of upgrades to software, Determine the version of Office Identify reasons to update and upgrade software Identify the methods of updating and upgrading software © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.5

6. Learning Outcomes (cont’d) Identify the benefits of updating or upgrading software Identify the drawbacks of updating or upgrading software Identify the end of life of software Identify basic word processing concepts Identify types of word processing documents © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.6

7. Learning Outcomes (cont’d) Identify basic spreadsheet concepts Identify spreadsheet processes Identify types of spreadsheet documents Identify basic presentation concepts Identify the purposes of presentations Identify basic database concepts Identify examples of databases © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.7

8. Learning Outcomes (cont’d) Identify unusual use of memory and storage by database software Identify drawing and painting tools Identify animation tools Identify graphic editing tools Identify audio and video software Identify desktop publishing tools Identify gaming software Identify virtual reality software © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.8

9. Learning Outcomes (cont’d) Identify media storage formats Identify the use of utility programs Identify integrated software packages Identify eLearning programs Identify other types of software Identify custom software programs Identify the appropriate software for a given task Identify common incorrect uses of software © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.9

10. Hardware and Software Interaction User interaction: Data input Application programs interpret inputs Software applies rules and processes Software communicates results Software interacts and shares data © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.10

11. Data Input Keyboard Entering text and numbers Mouse Select and reposition items Scanner Capture images Microphone Input voice commands © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.11

12. Software Commands Commands activate modules of instructions Ways to activate a command Click a menu option Click a button Press a key Voice commands © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.12

13. Software Applies Rules & Processes Rules allow software to make decisions Some common rules: AutoCorrect Change commonly misspelled words teh to the © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.13 Examples of AutoCorrect changes

14. Software Communicates Results Results often sent to output devices Monitor Display, most common Printer Hard copy of results CNC – Computer Numeric Control Instructions for automated machinery © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.14

15. Steps of the Development Process © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.15 Planning Program- ming Debugging Beta review Instructions and Help manuals Quality control

16. Software Distribution Software distributed in four ways: For single users For users on a network For employees or staff and student in an organization On the Web © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.16

17. Distributing Software Network license Anyone on the network can use the software Site license Allows qualified users to install the software Some allow home installation Application service provider (ASP) Specialty software Paid for on license basis or per-use basis © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.17

18. Software Updates After release, additional errors are identified Fixes are created to repair known issues Downloadable from the Web Often free for legal users Commonly known as: Updates Patches Service packs © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.18

19. Upgrading Software Major revision to software New interfaces New features Support for new technology Investment required Normally less expensive than full versions Check hardware requirements Often requires newer, more powerful hardware RAM, CPU, hard disk space, video card, etc. © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.19

20. Reasons to Update and Upgrade Updates protect us from Viruses – Antivirus updates User meltdown – system locking up over and over again Upgrades allow us to Access new tools, features, and gizmos Maintain compatibility Utilize new hardware to its full potential © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.20

21. Methods of Staying Up-to-Date Most Internet updates download an executable file Downloads from the Web Updates – secure or unsecured downloads Upgrades – secure downloads Order CD from manufacturer © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.21

22. Basic Word Processing Concepts 1.Input is received 2.Stored in RAM Document manipulated within capabilities of program Format - bold, italics, font color, etc. Input graphics Ideal for editing 3.Displayed on the screen © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.22

23. Word Processing Documents From memos and letters to entire books Can utilize advanced features Index Table of Contents Save as a Web page Graphics © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.23

24. Spreadsheet Concepts Display numbers in various ways Formulas Calculations based on values in other cells Worksheet – single table of cells Workbook – collection of worksheets Layout Columns – Letters Rows – Numbers © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.24

25. Spreadsheet Basics Cell – intersection of a column and row Formulas Algebraic or mathematic equation In Excel, start with “=” (equal sign) Functions Predefined equations Functions can be a formula or part of a formula © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.25

26. Spreadsheet Processes Variety of features Charts – pie, bar, scatter plot Data analysis Sorting and filtering What-If analysis Crunch values in equation to get desired results © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.26

27. Spreadsheet Documents Possible uses P&L (profit & loss statement) Investment tracking Expense reports Grade book Budget © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.27

28. Presentation Software Concepts Visual aids Graphics Clip art and digital pictures Charts Text Titles Bulleted lists Animation Holds audience attention © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.28

29. Presentation Basics Slides Image composed of text, graphics, etc. Slide show Group of slides Extra features Speaker notes Displayed on screen Student handouts Printouts » Slide miniatures © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.29 Slide thumbnailsCurrent slide Slide notes

30. Presentation Documents Possible uses Educational presentation Display at trade shows Interactive Web pages © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.30

31. Database Concepts Database A collection of organized data Stores huge amounts of information Used in the retail sales environment Inventory system Point of sale Considered more difficult for beginners © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.31 Tables in Access Field Record

32. Database Basics Tables Fields Records Keys Queries – filter the data Ask a question of the data Forms – input, edit, and view data Reports – view the data On screen or printed Database management system (DBMS) © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.32

33. Database Documents Possible uses Customer records Inventory system Bill payment tracking © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.33

34. Database Memory Issues Database programs use RAM differently Store only active record in RAM Automatically saves Saves a record when moving to the next record Power failure Loss of current record, not all records © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.34

35. Graphic and Multimedia Basics Limited by hardware CPU, RAM, hard drive, video card Limited by software Necessary software not installed Purchase legal copies Download trial versions Adobe – 90-day trial Avoid copyright infringement Don’t share your legal software © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.35

36. Graphics Software Concepts Basic graphics programs Built into some software PowerPoint, Word, etc. Microsoft Paint – free with Windows Sophisticated programs Able to manipulate pictures Remove items, recolor hair, etc. Adobe Photoshop Elements ArcSoft PhotoStudio © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.36

37. Graphic File Types Image types.bmp – Bitmap.gif – Graphics interchange format 256 colors maximum, can be animated.jpg – Joint Photographic Expert Group 16 million colors maximum.png – Portable network graphics Used with newer browsers and is replacing GIF files © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.37

38. Sound and Video File Types Sound and video.wav – Uncompressed audio.mpt3,.aac, and.wma – Compressed audio.mp3 – Compressed audio.mov – QuickTime movie © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.38

39. Other Types of Software Utility programs - small programs that do one task File compression Reduces disk space Virus protection Protects from malicious virus attacks Adware protection Protects from advertising software Spyware protection Protects from secretly installed software that can take partial control of computer or intercept messages or Internet interactions © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.39

40. Electronic Learning Programs Suite Programs designed to complement each other Convenient exchange of data Personal information manager (PIM) Microsoft Outlook Electronic learning (eLearning) Course management system Computer-based training (CBT) © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.40

41. Other Types of Software Accounting Income tax Web browser Web authoring Project management Chat and IM CAD Web conferencing Collaborative Social networking © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.41

42. Software Performs Similar Tasks Not apparent which software to use Example: Table Word processing programs use tables Spreadsheets and databases also use tables Choose software based on need Word processing – basic table of entries Spreadsheet – calculated values Database – large quantities of data © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.42

43. Objectives Covered Identified hardware and software interaction Identified steps of the development process Identified issues related to software distribution, updates, and upgrades Identified fundamental word processing concepts and uses Identified fundamental spreadsheet concepts, processes, and uses © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.43

44. Objectives Covered Identified fundamental presentation software concepts and uses Identified fundamental database concepts and uses Identified fundamental graphic and multimedia concepts and uses Identified other types of software and their uses Identified how to select software © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.44

45. Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.45