1. HRMS UL Meeting Non-Student Temporary Unit Readiness Coordinator April 15, 2011

2. Agenda Project Updates Communication Planning System Demo – Manage Applicants Security Roles and Assignments April / May Tasks Questions

3. Project Updates Development continuing End-to-end testing begins in April Sandbox available May 15 Training materials being developed -On target for June 1 delivery -Labs open week of June 27 Central Offices getting ready Unit Readiness on target? 3

4. Communication Plan (cont.) April Video Production HRMS Business Managers Story on UHR Website May General story in University Record, UHR Newsletter, UMHS Inside View 4

5. Communication Plan (cont. 2) Questions: Overview session needs? 5

6. Manage Applicants 6

7. Job Offer 1 7

8. Job Offer 2 8

9. Onboarding Process 9

10. 10 System Demo Demo of Manage Applicants Dispositions Offer / Prepare for Hire On-boarding

11. No new roles added to security matrix Security role required for eRecruit access Training required for all new security roles, assignments Training strongly encouraged for these currently holding a role Security Highlights 11

12. Security Roles HR EMP Resume Viewer HR EMP Job Open Updater HR EMP Unit User 12

13. HR EMP Resume Viewer General access – none Must be on the Hiring Team for access to anything -View the job opening -View the job applicant resumes -Disposition the job applicants Job Opening Approver – Receive approval email –Approve or deny in system Job Offer Approver –Receive approval email –Approve or deny in system 13

14. HR EMP Job Open Updater All HR EMP Resume Viewer access, plus… Must be on the Hiring Team to access anything General Access –Create/edit job openings –Manage resumes –Create job offers Job Opening Approver –View/edit/approve/deny assigned openings –View resumes & dispositions applicants Job Offer Approver –View assigned job openings –Approve/deny assigned job offers 14

15. HR EMP Unit User All HR EMP Job Open Updater access, plus… General access –View/edit/update any job opening –Manage resumes for any job opening –Create job offers for any job opening –View any applicant information –Run Applicant Summary Report –Ability to search broad database –Review Restricted Table records –Review Image Now Personnel files 15

16. Security Assignments Spreadsheets sent mid-April Instruction tab with specifics 4 documents on CTools for assistance Directly related to business processes Due to Anne annert@umich.eduannert@umich.edu by May 16 Spreadsheet used later to track training 16

17. April/May Tasks Complete business process work Security role assignments due May 16 May UL Meeting: implementation and training Suggestions eRecruitPT@umich.edueRecruitPT@umich.edu 17

18. ??? Questions or Suggestions 18