1. 4.09 Upgrade December 2011 Student Systems and Business Support (SSABS) Information and Training Session

2. Agenda 1 Student Systems and Business Support (SSABS)  Introduction and Overview  Enhancements Delivered  System-Wide Improvements  Known Issues Raised With the Vendor  Questions/Comments

3. Introduction 2 Student Systems and Business Support (SSABS)  The Upgrade to 4.09 from 4.07 will result in changes to some functionalities in ISIS  Overall - Better User Experience

4. Enhanced/Changed Functional Areas  eApplications  Admissions  eStudent  Enrolments 3 Student Systems and Business Support (SSABS)  Research Higher Degree  Scholarships  Results and Progress  Timetabling

5. eApplication eApplication- 4.09 Enhancement Areas  Improved Usability – Application  Integrated Course Search 4 Student Systems and Business Support (SSABS)

6. eApplication - Improved Usability Improved Usability  Fewer screens  Progress bar  Applicants can enter previous study details 5 Student Systems and Business Support (SSABS)

7. eApplication - Integrated Course Search 6 Student Systems and Business Support (SSABS)  Integrated Course Search  Option to Upload Supporting Documentation after Submitting Application

8. Student Systems and Business Support (SSABS) Admissions 7 Admissions – 4.09 Enhancement Areas Application Search

9. Student Systems and Business Support (SSABS) Admissions - Application Search 8 Application Search Application Requirements added to the search criteria Search results for Application Requirements are now drawn from live data Note: The data returned on the Detailed Application Search is still a day old.

10. eStudent 10 Student Systems and Business Support (SSABS) eStudent – 4.09 Enhancement Areas  Leave of Absence – Coursework  Enrolment Declaration  Study Plan Usability  Graduation Invite Error - Fixed

11. eStudent - Leave of Absence (Coursework) Leave of Absence - Coursework  Clash-free start & return selection will allow students to select actual study periods instead of nominating approximate dates. 11 Student Systems and Business Support (SSABS) The confirmation screen displays the true dates for the chosen study periods.

12. eStudent - Enrolment Declaration 12 Student Systems and Business Support (SSABS) Enrolment Declaration Revised to include the new student services or amenities fee.

13. eStudent - Study Plan 13 Student Systems and Business Support (SSABS) Study Plan A Progress Bar now indicates where in the process the student is.

14. eStudent - Study Plan Usability 14 Student Systems and Business Support (SSABS) Study Plan Usability  Clearer Instructions  Cleaner View of Option Rows  Improved Language. E.g.: No longer using the word ‘Component’  The subject Name and Availability have been separated for Improved Legibility

15. eStudent - Graduation Invite Error Graduation Invite Error Fixed  Students will no longer get this confusing error when responding to their Graduation Invite. 16 Student Systems and Business Support (SSABS)

16. Known Issues Raised with the Vendor 15 Student Systems and Business Support (SSABS)  The search button in the eStudent Study Plan is causing an application error when students click on it- Workaround available Study Plan

17. Known Issues Raised with the Vendor 9 Student Systems and Business Support (SSABS)  Incorrect Error and warnings appear when New Zealand citizen is updating permanent address to New Zealand- Workaround available Admissions

18. Enrolments  Study Plan Structure  Requisites  Advanced Standing  Enrolment Restriction Profile 17 Student Systems and Business Support (SSABS) Enrolments - 4.09 Enhancement Areas

19. Enrolments- Study Plan (Study Plan Structure) Study Plan Structure  You can now select Multiple SSP Components at the one time to be moved in bulk to the Off Plan or Holding sections.  You can now select Multiple SSP Components of the same Component Type to be Changed in Bulk to a different Component Type. That is, Core to Option or Option to Core.  The Off Plan and Holding sections Automatically Resize when components are added to them to provide for Easier Viewing of details.  You can change the Order of Display of components in the Off Plan and Holding sections. 18 Student Systems and Business Support (SSABS)

20. Enrolments- Study Plan (Study Plan Structure) 19 Student Systems and Business Support (SSABS) Selecting Multiple Components

21. Enrolments - Study Plan (Study Plan Structure) 20 Student Systems and Business Support (SSABS) Automatic Re-Sizing

22. Enrolments - Study Plan (Study Plan Structure) 21 Student Systems and Business Support (SSABS) Sort Order

23. Requisites Enrolments- Requisites  When entering a Requisite Waiver, the Times Waiver value can now be set to 1  When attempting to enrol a student in a subject where they have not met the requisites, the error message returned will list the subject codes of the requisites that have not been met.  A new feature is available that will display a informative message on save when enrolling a student in a subject where a Requisite Waiver has been applied that lists the subject codes of the requisites that are being waived.  This is currently not implemented but can be if enough interest is shown in it. To register interest, please email to isis- help@unimelb.edu.auisis- help@unimelb.edu.au 22 Student Systems and Business Support (SSABS)

24. Enrolments- Requisites 23 Student Systems and Business Support (SSABS)

25. Enrolments - Requisites 24 Student Systems and Business Support (SSABS) Requisite Error MessageRequisite Informational Message

26. Enrolments - Advanced Standing  New Outcomes, such as Awaiting Documentation, can be configured. These would provide greater flexibility during the assessment process and enable better tracking capabilities.  Provision has been made to Attach Documents in the future. 25 Student Systems and Business Support (SSABS)

27. Enrolments - Advanced Standing 26 Student Systems and Business Support (SSABS)

28. Enrolments - Enrolments Restriction Profile  Provides the ability to limit the maximum credit point enrolment that students may undertake across a given year.  Profiles will be configured to cater for different course study patterns: Where the course includes a separate Summer period Students will be prevented and staff will be warned when they attempt to enrol in: More than 25% of the maximum course points in summer (1/1/12 – 26/2/12) More than 50% of the maximum course points in semester 1(27/2/12 – 30/6/12) More than 50% of the maximum course points in the semester 2(1/7/12 – 31/12/12) Where the course only includes a “First half year” and a “Second half year” Students will be prevented and staff will be warned when they attempt to enrol in: More than 50% of the maximum course points in the first half year (1/1/12 – 30/6/12) More than 50% of the maximum course points in the second half year (1/7/12 – 31/12/12) 27 Student Systems and Business Support (SSABS)

29. Known Issues Raised With the Vendor 28 Student Systems and Business Support (SSABS)  Staff cannot enter Alternate subject(s) for a Core subject via the Select Alternate link or Alternate Flag on plan- Workaround available Enrolments

30. Research Higher Degree Research Higher Degree - 4.09 Enhancement Areas  SSP Work Submission  Setting the start date for the research subject on the Study Plan  Course Conversion  Display of EFTSL information in Enrolment Period Details  RHD Supervisory Load and RHD Students by Organisational Unit Searches 29 Student Systems and Business Support (SSABS)

31. Research Higher Degree - SSP Work Submission 30 Student Systems and Business Support (SSABS)

32. Research Higher Degree - Study Plan 31 Student Systems and Business Support (SSABS) Setting the Start Date for a Research Subject

33. Research Higher Degree - Course Conversion 32 Student Systems and Business Support (SSABS) Course Conversion  Duplicate Leave of Absence records are not being created.

34. Research Higher Degree - EFTSL information 33 Student Systems and Business Support (SSABS) Display of EFTSL information in Enrolment Periods Detail

35. Research Higher Degree - RHD Supervisory Load 34 Student Systems and Business Support (SSABS) RHD Supervisory Load and RHD Students by Organisational Unit Searches

36. Scholarships  Scholarship Availability now displays  eStudent Default Year bug now fixed  Student Reward Extension Alert is now fixed  eStudent Scholarship Application Error Message Enhancement  Document Requirements for a Reward can now be “Received” Student Systems and Business Support (SSABS) 35 Scholarships – 4.09 Enhancement Areas

37. Scholarships - Scholarship Availability Student Systems and Business Support (SSABS) Scholarship Availability The scholarship list will now display Availabilities: 36

38. Scholarships - eStudent Default Year Student Systems and Business Support (SSABS) eStudent Default Year Bug Now Fixed Previously in the eStudent Scholarship pages, when an applicant entered in two digits for a year (01/06/11), it would incorrectly default that year to (01/06/0011) In 4.09 the date will now default correctly: 01/06/2011 37

39. Scholarships - Student Reward Extension Alert Student Systems and Business Support (SSABS) Student Reward Extension Alert is Now Fixed 38

40. Scholarships - eStudent Scholarship Application Student Systems and Business Support (SSABS) eStudent Scholarship Application Error Message Enhancement 39

41. Scholarships – Reward Application Student Systems and Business Support (SSABS) Document Requirements for a Reward can now be “Received” 40

42. Known Issues Raised With the Vendor 41 Student Systems and Business Support (SSABS)  Reward application screen, the power navigator disappears Workaround available  In an online scholarship application, when a mandatory question is not answered, and the application is submitted with error, any documentation attached will disappear - Workaround available Scholarships

43. Known Issues Raised With the Vendor 42 Student Systems and Business Support (SSABS)  Not able to run bulk progression processes for phasing out courses Workaround available  Study Period Requisite Checking will allow you to delete the version number but it will actually only process the highest version once submitted to server - Workaround available  Study Period requisite checking not removing failed attempts Workaround available  Database duplicate key exception triggered during study package result sheet import - Workaround available Results & Progress

44. Timetable  Staff View of Student Timetable  Allow Automatic Class Allocation Function 43 Student Systems and Business Support (SSABS) Timetable – 4.09 Enhancement Areas

45. Timetable - Staff View of Student Timetable 44 Student Systems and Business Support (SSABS)

46. Timetable - Allow Automatic Class Allocation 45

47. System-Wide System-Wide 4.09 Enhancements  Grid Search – Operand Changes  Refined Search Functionality  Separate Screen Instances Student Systems and Business Support (SSABS) 46

48. System-Wide - Operand Changes Student Systems and Business Support (SSABS) When the operand was changed and you had information in a search field: The details would disappear: In 4.9 it will remain.. Grid Search – Operand Changes 47

49. System-Wide - Refined Search Functionality Student Systems and Business Support (SSABS) Entering a space at the end of a word in the search bar will refine your search further Refined Search Functionality 48

50. System-Wide - Separate Screen Instances Student Systems and Business Support (SSABS) Multiple windows can now be opened in the same instance of the application via the function search. This means that separate windows can be placed on each screen if the user has multiple monitors. Separate Screen Instances 49

51. Resources ISIS Website Phone: 8344 2690 The ISIS help desk is open 9.00am-5.00pm Monday to Friday. Log a Help Request: Help Request Email: isis-help@unimelb.edu.auHelp Requestisis-help@unimelb.edu.au ISIS Help 50 This presentation will be available on the ISIS Website. Student Systems and Business Support (SSABS) ISIS Website www.isis.unimelb.edu.au All the Help documentation within ISIS has been updated to reflect the changes and will be available when the upgrade has been implemented.

52. Resources, more information...... QUESTIONS/COMMENTS We’d also welcome your feedback about this session. Please contact ISIS Help isis-help@unimelb.edu.au or ext.42690isis-help@unimelb.edu.au