1. K E Y C L U B Winter Board Slide 1 of 24 By Trustee Zack Dameron International/Eliminate Update Santa Maria; January 4, 2013 ICON Slide 1 of 20 By Trustee Betty Stearns YOF 101 Washington, DC Youth Opportunities Fund

2. K E Y C L U B ICON Slide 2 of 24 By Trustee Betty Stearns YOF 101 Washington, DC The New Application What has changed?

3. K E Y C L U B ICON Slide 3 of 24 By Trustee Betty Stearns YOF 101 Washington, DC The New Application The Improvements 1.The application can now be filled out online 2.The “project timeline” portion is easier to fill out 3.Better questions to better assess the project 4.A new attachable Budget form

4. K E Y C L U B ICON Slide 4 of 24 By Trustee Betty Stearns YOF 101 Washington, DC The New Application The Budget Form Only attachment allowed on application Donations and Expenditures are seen We will compare your budget form with your reimbursement form

5. K E Y C L U B ICON Slide 5 of 24 By Trustee Betty Stearns YOF 101 Washington, DC How to send in my application There are three ways to send in an application 1. Fill the application out online, print it to get REAL signatures (or you can just print it out and write it all by hand) scan it and then send it to the kiwanis office, the email should be clehman@kiwanis.orgclehman@kiwanis.org 2.Fax it to the Kiwanis office with a cover page with something saying it is for YOF ( +1-317-879-0204 ) 3.Send in the application by mail to the Kiwanis Office, instructions will be on the applcation –ALL METHODS ARE A RECEIVED BY DATE, NOT POSTMARK

6. K E Y C L U B ICON Slide 6 of 24 By Trustee Betty Stearns YOF 101 Washington, DC YOF Grading How are they judged?

7. K E Y C L U B ICON Slide 7 of 24 By Trustee Betty Stearns YOF 101 Washington, DC YOF Grading A committee of five international board members form a YOF judging committee They are given a binder of all applications and they must –Read each application thoroughly –Answer questions on each application –Give it a score from 1-10 They come together, see each others responses and then determine the grading

8. K E Y C L U B ICON Slide 8 of 24 By Trustee Betty Stearns YOF 101 Washington, DC YOF Grading Sheet 1.Does the proposal meet the Committee’s requirements as set out in the Application Procedures and Rules supplied to applicants? 2.Does the application clearly describe the community issue or social need for the proposed project? 3.Does the project/fundraiser have clearly identified outcomes?

9. K E Y C L U B ICON Slide 9 of 24 By Trustee Betty Stearns YOF 101 Washington, DC YOF Grading Sheet continued… 4. Is the dollar amount requested specifically stated and the budget is clear and appropriate? 5. Are there any opportunities you see for products or services to be solicited as a donation? 6. Does the proposal include a plan for communication results? Is there an identified plan to measure or evaluate results?

10. K E Y C L U B ICON Slide 10 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Automatic Disqualifications and Application Don’ts NOT Include (automatic DQ) –An incomplete application –No Signatures or electronic signatures –Additional pages –Late applications –Divisional Projects Application Don’ts Typo’s Incomplete sentences One Word Answers Vague Plans No pre plans have been started

11. K E Y C L U B ICON Slide 11 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Money Disbursement How will you get your money?

12. K E Y C L U B ICON Slide 12 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Fund Disbursement In early January, you will be notified whether you received a fully funded grant, partially funded grant, or no funding –So how will you get the money? The funds are only given out on a reimbursement basis –You will have to complete the project –save receipts, invoices, ect., and include them in the form –Complete the budget form again and then send them to the Kiwanis office –This information will be given on your grant acceptance letter

13. K E Y C L U B ICON Slide 13 of 24 By Trustee Betty Stearns YOF 101 Washington, DC The Good the Bad and The UGLY What makes a good application?

14. K E Y C L U B ICON Slide 14 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Ugly Applications What makes an “UGLY” application? –Written in bad hand writing –Incomplete sentences –Numerous typo’s –Not every question is answered

15. K E Y C L U B ICON Slide 15 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Bad Applications What makes a “BAD” application? –Vague answers –Fundraisers with no increase in return –Poor planning/ no other work is being done besides the grant funds –Funds don’t make sense Percentages of “ugly” applications –Granted in full: 0% –Partially Granted: 5.1% –Not Granted: 10%

16. K E Y C L U B ICON Slide 16 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Good Applications What makes a “Good” application? –Complete answers –Passion for the cause –Pre-planning has been done –Written well

17. K E Y C L U B ICON Slide 17 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Partially Funding Projects Why do we partially fund? –Requesting refreshments or snacks for volunteers –No effort on clubs part ie no pre planning –Vague amount requested –Poorly written application –Items requested for funding can easily be gotten in donations

18. K E Y C L U B ICON Slide 18 of 24 By Trustee Betty Stearns YOF 101 Washington, DC “Problem” Section

19. K E Y C L U B ICON Slide 19 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Describe the problem that your project addresses.

20. K E Y C L U B ICON Slide 20 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “Jefferson Elementary School is a local rural school that has been in the process of rebuilding their small playground for the past 2 years. They have been unsuccessful in obtaining large grants to fund the entire project. The grant money we receive will be added to the funds that have already been raised.” Example 2: “We have no money to buy toys. And we need money to donate to the hospital.”

21. K E Y C L U B ICON Slide 21 of 24 By Trustee Betty Stearns YOF 101 Washington, DC “Solution” Section

22. K E Y C L U B ICON Slide 22 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section When and where will you project take place?

23. K E Y C L U B ICON Slide 23 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “Immediately upon funding at Jefferson High School.” Example 2: “We will deliver the toys on December 1 st.

24. K E Y C L U B ICON Slide 24 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section What have you done so far to get your project started?

25. K E Y C L U B ICON Slide 25 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “We have applied and received grants from local businesses for the past year. We have completed fundraisers to purchase additional equipment. We have been committed to this project for a year and will not stop until the playground is complete.” Example 2: “We have found a place to drop off the toys and complete the project.

26. K E Y C L U B ICON Slide 26 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section How will your project measurably improve the community, the country, or the world? *Note this questions is no longer asked

27. K E Y C L U B ICON Slide 27 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “Jefferson is a Pre-K-8 school that has over 400 students with a 90% free or reduced lunch population. This playground is used year round by the school and community since it is the only playground available in this rural area. Example 2: “Those that are sick and need toys will know that they are cared for.”

28. K E Y C L U B ICON Slide 28 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section How will you measure the success of your project?

29. K E Y C L U B ICON Slide 29 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “The success will be measured by the completion of the playground and the amount of new equipment we are able to provide for the school.” Example 2: “By how many toys will be delivered.”

30. K E Y C L U B ICON Slide 30 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section How will you build on the success of your project?

31. K E Y C L U B ICON Slide 31 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “We have put in almost 100 hours of service time at Jefferson over the past 2 years. We will continue to help them through various fundraisers until their playground is complete. We are dedicated to committing our time and efforts as a club to ensure the completion of this project.” Example 2: “We will set up a project that will be carried on for many years to come.

32. K E Y C L U B ICON Slide 32 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section Who is working on the project? Please list their names, addresses, and phone numbers. If space does not allow for the entire list, please provide names, addresses, and phone numbers of the steering committee.

33. K E Y C L U B ICON Slide 33 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “Jefferson High School-999 N. Key Club Ave., Wonderland, CA 90000. (123-456-7890)”

34. K E Y C L U B ICON Slide 34 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section Is there an organization that you will be collaborating with? If so, give the name of the organization, the name of your contact, their position, and phone number. (No Example)

35. K E Y C L U B ICON Slide 35 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Solution Section Give a detailed timeline of your project

36. K E Y C L U B ICON Slide 36 of 24 By Trustee Betty Stearns YOF 101 Washington, DC Problem Section Example 1: “The project will begin upon funding with the purchase of the playground equipment which will begin in the Spring. The project will be completed within the next year.” Example 2: “First, we are buying toys. Then, we will deliver them once they have ben packaged.”