1. Research Proposal and Awards Management Solution

2. What is RPAMS? Research Proposal and Awards Management Solution It is an end-to-end service process - (applications/contracts and research a/c setup) Delivered by multi-skilled teams A central information repository for research stakeholders It will save you time and Improve your reporting

3. To enhance support To upgrade service To increase user satisfaction To improve efficiency To respond to changing environments To expand management information reporting To centralize all data To integrate with existing and planned College centralized systems Why TR&I embarked on RPAMS

4. Benefits of RPAMS Provide one point of contact for service and support Alert you to funding opportunities Inform you of application activity Update you on contract activity Centrally store your RPAMS information Deliver management information reports Improve your service provision Seamless transition to research a/c setup

5. We’ve been listening.. Message received is that there is dissatisfaction about the number of requests for sign off on applications and contracts. electronic sign-off – no need for wet signatures for internal purposes. Solution we propose is a electronic sign-off – no need for wet signatures for internal purposes.Exceptions Where there is a requirement from the funding agency for a wet signature. Where there is a requirement from the funding agency for a wet signature. where setting authority to spend on a research account and a copy of a signature is not already on the system. where setting authority to spend on a research account and a copy of a signature is not already on the system.

6. How does it work (1) PI alerted to new calls, details listed on RPAMS:details listed on RPAMS PI submits proposal details on RPAMS; a unique RPAMS number is assignedproposa TR&I contacted by auto email alert requesting review and endorsement HoS also contacted by auto email alert requesting review and endorsement PI contacted by auto email alert if revisions required and when proposal endorsed If application requests housing in TRI centre the approval process must be completed by both Head of School and Director of TRI centre. CALL ALERT NEW PROPOSAL APPLICATION ENDORSEMENT AWARD NOTIFICATIION CONTRACT ISSUE RESEARCH A/C CODE ISSUED Application Head of School / Director TRI (if applicable) Application Review and Sign-off Process 1 RPAMS End to End Service Process

7. Call details on RPAMS

8. How does it work (2) award stage At award stage before contract issue: PI will be contacted by auto email alert requesting review and completion of details relating to the project (budget etc) As at application stage, TR&I will also receive auto email alerts HoS also contacted by auto email alert requesting review and endorsement If application requests housing in a TRI, the approval process must be completed by both Head of School and Director of TRI. Detail on activity and Overhead split will be included in alert. All documents relating to application/award/ are stored centrally with one unique RPAMS reference number CALL ALERT NEW PROPOSAL APPLICATION ENDORSEMENT AWARD NOTIFICATIION CONTRACT ISSUE RESEARCH A/C CODE ISSUED Head Of School / Director TRI (if applicable) Contracts Review and Sign-off Process 2 RPAMS End to End Service Process

9. Electronic Sign-off Definition Electronic Sign-off – User authenticated on RPAMS system using College Network credentials, answers approval queries on an online form, completing required fields before submission. Updates to these forms are audited and have version control. Source RPAMS Electronic Sign-Off Agreement 2012 Source RPAMS Electronic Sign-Off Agreement 2012

10. Email alert Task detail and consolidated comments

11. Proposal

12. Click here to start new RPAMS record/proposal Home page view Outstanding tasks (also alerted by e- mail)