1. Advisory Board Meeting Wednesday 4 April at 2:30

2. Agenda:  Welcome and Introductions  Terms of Reference & Role  Background to the service:  Platform development and requirements (Led by Rick)  Content: a history of how we got to where we are and looking forward to collections building in age of austerity (Led by Lorraine)  Sustainability model (led by Scott)  Evaluating success of the group  Date of next meeting and AOB

3. Welcome and Introductions In attendance  Linda Purdy, Media Materials and Copyright Manager, Sheffield Hallam University  Catherine Grant, Senior Lecturer in Film Studies (Media and Film, Centre for Material Digital Culture), University of Sussex  Tom Bilson, Head of Digital Media, Courtauld Institute of Art  Sue Gollifer, Lecturer in Fine Art, University of Brighton  Beverley Dodd, Digital Library Manager, Birmingham City University  Alexander Roberts, Web Development Officer, Swansea University  Paola Marchionni, Digitisation Programme Manager, JISC  Rick Loup, Multimedia Services Development Officer, EDINA  Lorraine Estelle, CEO, JISC Collections  Caren Milloy – Head of Projects, JISC Collections  Scott Gibbens – Services representative, JISC Collections

4. Not attending – apologies received  Christine Rees, EDINA Service Delivery Bibliographic and Multimedia Services: Team Manager, EDINA  Catherine Grout, Programme Director, e-Content, JISC

5. Terms of Reference (draft) Objectives  To ensure that the JISC Mediahub interface, functionality, content and licensing supports real use by teachers, learners and researchers in UK education  To ensure that future developments and content additions to JISC Mediahub are driven by real demand, will further enhance real use and are prioritized correctly to provide best ROI to the community  To ensure that JISC Mediahub continues to adopt current and emerging industry standards/technologies for interoperability, discoverability, accessibility, statistics, metadata and content.  To ensure that JISC Mediahub supports the vision and aims of JISC eCollections

6. Advisory Board Terms of Reference Role  To represent the UK education community  To guide and develop the JISC Mediahub technology and content strategy  To hold open, frank and constructive discussions on future developments  To provide advice and guidance to JISC Collections and EDINA  To champion JISC Mediahub to help harness the power of the community in future developments  To provide a conduit for communication between the community and JISC Collections and EDINA Meetings  The board will meet virtually twice a year and once a year in person

7. Background to the service  Platform development and requirements (Led by Rick)  Content: a history of how we got to where we are and looking forward to collections building in age of austerity (Led by Lorraine)  Sustainability model (led by Scott)

8. Platform developments and requirements (Rick Loup)  jiscmediahub.ac.uk  Launched Aug 2011  Still in first year of service  157 subscriptions as part of JISC eCollections  Usage since Aug 2011: 51,219 logins; 99,279 searches; 12,707 downloads of JISC eCollections-licensed items

9. Focus today on ToR objectives  “To ensure that the JISC MediaHub interface, functionality, content and licensing supports real use by teachers, learners and researchers in UK education”  2011/12 User survey

10. 2011/12 User survey – positives  “Perfect source of information about specific subjects”, Other, Creative and performing arts.  “I will recommend JISC MediaHub where copyright is a relevant issue.” Lecturer (Subject area unknown).  “Breadth of content, constant surprises”. Lecturer, Communication and media studies.  “easy access to the images I needed for my essay - amazingly quick!” Student (Subject area unknown).”

11. 2011/12 User survey – room for improvement  “not as obvious where you go from the home page to get the resources. Students are not the brightest of beings at times.” Information professional, All subjects.  “Just not very relevant or useful. Takes too much time to find stuff.” Information professional, various subjects.  “Under current subscription structure too much is unavailable.” Information professional, various subjects.

12. More on the objectives  “To ensure that future developments and content additions to JISC MediaHub are driven by real demand, will further enhance real use and are prioritised correctly to provide best ROI to the community”  EDINA looking for guidance from board on defining “real use” and “real demand”  Exploring how to surface learning and teaching materials from Jorum

13. More on the objectives  “ To ensure that JISC MediaHub continues to adopt current and emerging industry standards/technologies for interoperability, discoverability, accessibility, statistics, metadata and content.”  Aiming for COUNTER compliance  Using new Multimedia Report 1 in Release 4, http://www.projectcounter.org/r4/INTDR4.pdf  Exploring with JISC Collections engagement with Summon, OCLC, EBSCO EDS and Primo

14. Platform under continuing development  Development roadmap via blog: http://mediahub.blogs.edina.ac.uk/category/roadmap/ http://mediahub.blogs.edina.ac.uk/category/roadmap/  Other service enhancement projects:  Cross-service mobile device development  Jorum-style self-deposit repository for content and metadata  Related project for UK Discovery: to investigate metadata crowd-sourcing, using JISC MediaHub

15. Third-party collection-building continues too  Hoping soon for BL Archival Sound Recordings, My Leicester, Bioscience Imagebank …  Collections strategy and policy is a work-in-progress  A key part is JISC Collections’ collections strategy and policy …

16. Content A brief history of how we got to where we are and looking forward to collections building in age of austerity (Led by Lorraine)

17. Sustainability model for JISC eCollections JISC eCollections needs to become self sustaining model Year 1.  Costs:£667,576. Subscription fees to date: £200,000 (currently £10K ahead of target) Year 2.  Costs:£594,638. Projected Subscription fees: £380,770 (Assumes 60% uptake) Year 3.  Costs:£588,638. Projected Subscription fees: £496,710 (Assumes 75% uptake)  These figures include the costs of the Datacentres (MIMAS and EDINA) to run the services. This currently is around £500,000 a year.

18. BandHEFE Band A£5,700£500 Band B£5,150 £450 Band C£4,590 £300 Band D£4,040 £350 Band E£3,300 £300 Band F£2,770 £250 Band G£2,570 £200 Band H£960 £150 Band I£910 £150 Band J£860 £150 JISC eCollections Service Fees

19. You can see from these figures we need to explore other streams of income, so that over time JISC eCollections can be self sustaining. Options that are being looked at include:  Sponsorship – once we have some detailed long term user statistics there is a strong change we can encourage some corporate sponsors to come on board. Therefore we need to encourage usage of all the services.  Income generation via overseas markets – for all the platforms there is some interest outside the UK that we may be able to turn into income generation. But this would need consultation with rights holders and income sharing.

20. Evaluating Success  EDINA and JISC Collections’ success in the service we deliver  The Group’s success in terms of how it advices us and the outcomes of that advice

21. Date and themes for the of next meeting and AOB  To be agreed via email