2. What’s the Difference between Folder and File FoldersFolders –Used for organizing data on you hard –Contains files and folders which called sub folders FilesFiles –Contains data –Example WordWord ExcelExcel accessaccess

3. Creating Files and Folders Right click → New → Folder → name it →Enter files folder

4. Ex1: Create a new folder and name it report? Answer: 1- Right click in empty place. 2- new → folder 3- name it Report → then Enter

5. Folder and file shortcut menu Copy Cut Create shortcut Delete Rename Properties –Read-only Send to : –Compressed folder –Desktop create shortcut Paste

6. Rename It is used to change the folder or the file name Right click on the folder or file you want to change its name → Rename → write the new name → then press Enter

7. 7 Ex 2: In the current A: drive change the name of the folder entitled Tax Briefs to Tasks press enter when you have finished Write Tasks ↓ Enter

8. File Extension tell computer which application is used to open this file Word ProcessorWord.doc Spread SheetExcel.xls PresentationPowerPoint.ppt /.pps DatabaseAccess.mdb Compressed FileWinZip / Winrar.zip /.rar Image \ PictureWindows picture Viewer.jpg Audio / VideoWindows Media Player.wav /.avi

9. Copy, Cut and paste Copy = Duplicate. Cut = “move to” OR “remove to”.

10. Zip 100(E:) / Ex3: Remove Accounts from A drive to E drive

11. Zip 100(E:) / Ex4: Duplicate Accounts from A drive to E drive

12. Short Cut You can create short cut by one of the following ways: On Desktop On the same window

13. 13 B-Create Short Cut on Same window Right click on it ↓ Create short cut

14. 14 A-Create Short Cut on Desktop Right click ↓ Send to ↓ Desktop Create shortcut

15. Compressing Compressing = Shrinking = Reducing Size We use it to make file smaller in order to be easier to send via email attachment. Compress ≠ extract

16. 16 Compress A file To compress a file : Right click on it ↓ Send to ↓ Compressed (zipped ) folder

17. 17 Extract Compressed File Right click on it ↓ Extract all

18. 18 Delete file Right click on it ↓ Delete

19. Recycle Bin After deleting a file it goes directly to the recycle bin. In recycle bin you can: –Empty the recycle bin –Restore any file

20. 20 Restore file from the Recycle Bin Right click on the file ↓ Restore

21. 21 Empty the Recycle Bin Right click on the recycle bin ↓ Empty Recycle Bin

22. Open the recycle Bin then In side the recycle bin ↓ Empty recycle bin from task pane

23. Arrange Icons by You can arrange icons in any window by one of the following: –Name –Size –Type –Modified = Date

24. Ex: Arrange Icons by Name

25. Selecting multiple file You can select multiple file using: –Mouse –Keyboard Ctrl key : selecting file not in a range. Shift key: to select a range of files

26. 26 Press The Ctrl Key from the keyboard then click to select Files Press The Shift Key from the keyboard then click to select Files Select Multiple File using keyboard

27. 27 Select Multiple File using keyboard Select Folder Hold on Ctrl Key From the Keyboard Click on the File

28. 28 Select Multiple File using keyboard Select Folder Hold on Shift Key From the Keyboard Click on the File

29. Print Screen Pressing Print Screen from the Keyboard would place a picture of what is currently displayed on your Monitor onto the Clipboard To Paste this picture Open the Paint Program then paste this picture onto it.

30. Task manager Controls applications opened on pc You can access task manager by: –Press ctrl+Alt+Delete –Right click on task bar ↓ Task manager

31. 31 Format Drive Right click on the drive you want to format ↓ format

32. 32 Change the file status (Read Only or Read and Write) Right click on the file ↓ properties