1. Chapter 5
Memos & Tabs

2. Memorandum (memo) – a type of business document to communicate with members inside of an organization
Parts of a memo:
1. Headings – the text TO, FROM, DATE, SUBJECT located at the top of the memo
2. Variable headings – the text that follows the headings (TO, FROM, DATE, SUBJECT) that changes from memo to memo

3. 3. Body paragraphs – the main section of the memo which explains the reason of the memo
4. Reference initials – located at the bottom of the memo which indicates the typist’s initials
Standard format of a memo:
Margins: Top = 2” Bottom = 1”
Left = 1” Right = 1”

4. Spacing:
between headings: double-spaced
between paragraphs: double-spaced
between lines of paragraphs: single-spaced
Paragraphs are not indented
Variable headings are aligned
Tabs – feature of word to line up text
created using the TAB key
tab formatting mark 
default tabs every .5”

5. Phrase: “Tabs are part of paragraph formatting”
Phrase: “Tabs are part of paragraph formatting”. This means that you must select the paragraphs that you want the tabs to affect.
5 kinds of tabs:
1. Left – text is left-aligned at tab
Example: variable headings in a memo
2. Center – text is centered over the tab
Example: column headings
3. Right – text is right-aligned at the tab
Example: date at right margin, phone
numbers, table of contents

6. 4. Decimal – text is aligned at the decimal character
Example: numbers
5. Bar – inserts a vertical line at the tab stop and aligns text to the right of the line

7. Tab stop – text-alignment icons positioned on the horizontal ruler that indicate where text should align
When you press the ENTER KEY to create a new line, Word remembers the tab stops from the previous line
To get exact measurements on the ruler for tab stops, use the ALT key.
Tab leader – dashed or dotted lines you can add to a tab to provide a visual guide for the reader
______ ………

8. To create custom tabs:
  Using the ruler
1. change the tab alignment button to the desired tab
2. click in the horizontal ruler to place tab at desired location

9. Using the tabs dialog box:
1. Go to Format, tabs
2. Enter a) desired placement in inches
b) choose type of tab
c) choose type of tab leader (if
desired)
d) click the Set button
3. Set rest of tabs as needed
4. Click OK
To move tabs
drag the tab stop to the new location

10. To remove tabs:
Using the ruler:
drag tab stop down off the ruler
Using the tabs dialog box
1. Go to Format, Tabs
2. Select tab position
3. Click Clear
OR use the Clear All button to clear all tabs