2. 5-1 © 2003 Prentice Hall, Inc. Instructor presentation questions: docwin@tampabay.rr.com Chapter 5 Employee Testing and Selection

3. © 2003 Prentice Hall, Inc. 5-2 Chapter 5 Outline  Why Careful Selection is Important  Basic Testing Concepts Validity Reliability How to Evaluate a Test

4. © 2003 Prentice Hall, Inc. 5-3 Chapter 5 Outline  Basic Testing Concepts EEO Aspects of Testing Research Insight The Issue of Privacy Using Tests at Work Computer-Interactive Testing

5. © 2003 Prentice Hall, Inc. 5-4 Chapter 5 Outline  Types of Tests Tests of Cognitive Abilities Tests of Motor and Physical Abilities Measuring Personality and Interests Research Insight Achievement Tests  HR.net Using the Web for Testing

6. © 2003 Prentice Hall, Inc. 5-5 Chapter 5 Outline  Work Samples and Simulations Work Sampling for Employee Selection Management Assessment Centers Video-based Situational Testing The Miniature Job Training and Evaluation Approach  Other Selection Techniques Background Investigations and Reference Checks Pre-employment Information Services

7. © 2003 Prentice Hall, Inc. 5-6 Chapter 5 Outline  Other Selection Techniques The Polygraph and Honesty Testing Research Insight Graphology Physical Examination Substance Abuse Screening High-Performance Insight Strategy and HR: City Garage’s New Hiring Process Complying with Immigration Law

8. © 2003 Prentice Hall, Inc. 5-7 What You Should Be Able to Do (Cont.)  Describe the overall selection process  List the ethical and legal issues in testing  Explain how you would go about validating a test  List eight tests you could use for employee selection, and how you would use them

9. © 2003 Prentice Hall, Inc. 5-8 What You Should Be Able to Do (Cont.)  Cite and illustrate our testing guidelines  Explain what an assessment center is  Explain the key points to remember in conducting background investigations

10. © 2003 Prentice Hall, Inc. 5-9 Employee Testing and Selection Employee testing and selection is the use of various tools and techniques to select the best candidates for the job. These tools cover the selection process, basic testing techniques, background and reference checks, ethical and legal questions in testing, types of tests, and work samples and simulations. Definition

11. © 2003 Prentice Hall, Inc. 5-10 Why Careful Selection Is Important  HR manager’s performance depends on the performance of subordinates  The cost to recruit and hire is high  Legal implications of incompetent hiring are costly and can result in negligent hiring litigation

12. © 2003 Prentice Hall, Inc. 5-11 How to Avoid Litigation  Carefully scrutinize  Get written okay  Save records  Reject applicants  Balance privacy rights with ‘need to know’  Take immediate action

13. © 2003 Prentice Hall, Inc. 5-12 Testing Concepts 101  Test validity checks whether or not a test measures what it is supposed to measure Criterion Content Both test validity  Test reliability = a test’s consistency or accuracy  Validity and reliability aid in effective applicant selection

14. © 2003 Prentice Hall, Inc. 5-13 Test Validity  A typing test corresponds to an on-the- job behavior  Thematic apperception test asks a person to interpret a picture (like that shown below)

15. © 2003 Prentice Hall, Inc. 5-14 Test Reliability  Does the same test given to the same person result in the same test outcome?  Retest estimate  Equivalent form estimate e.g. SAT  Internal consistency or comparison estimate

16. © 2003 Prentice Hall, Inc. 5-15 Causes of Test Unreliability  Questions may do poor job of sampling the material  Changes in testing condition may cause errors  More causes listed in the internet appendix

17. © 2003 Prentice Hall, Inc. 5-16 How to Validate a Test Analyze job & write description 1 Choose the tests 2 Administer tests 3 Relate scores & criteria 4 Cross-validate & revalidate 5

18. © 2003 Prentice Hall, Inc. 5-17 1 Analyze Job & Write Job Description  Determine and specify predictors or requirements necessary for successful performance  Define what you mean by success on the job  Write the job description and job specification

19. © 2003 Prentice Hall, Inc. 5-18 2 Choose the Tests  Choose tests that measure attributes needed for success and combine into a test battery that measures an array of possible predictors such as aggressiveness, extroversion and numerical ability

20. © 2003 Prentice Hall, Inc. 5-19 Choose the Tests Psychological Intellectual Technical Aptitude Interest inventories Reliability inventories Clerical skills test Telemarketing ability tests Service ability tests Management aptitude test Team skills test Sales ability test Available tests include : Visit Applied Assessments

21. © 2003 Prentice Hall, Inc. 5-20 3 Give the Tests Concurrent validation  Give tests to employees  Compare scores with current performance Predictive validation  Test applicant before hiring  Use alternate selection technique to hire  Compare real performance with test results – determines suitability of test Two formats

22. © 2003 Prentice Hall, Inc. 5-21 4 Relate Test Scores and Criteria  Does a statistical relationship exist between the test scores and job performance?

23. © 2003 Prentice Hall, Inc. 5-22 5 Cross-validate and Revalidate  To cross-validate, perform Steps 3 and 4 on a new sample of employees  An expert should revalidate the test periodically  To demonstrate content validity: Do a careful job analysis that identifies the work behavior required Combine samples of these behaviors into a test

24. © 2003 Prentice Hall, Inc. 5-23 EEO Aspect of Testing  Validity tests must meet Equal Employment Opportunity Laws in two key ways Your tests are related to success or failure on the job (validity) Your tests don’t unfairly discriminate against minority or non-minority subgroups

25. © 2003 Prentice Hall, Inc. 5-24 Guidelines for a Testing Program  Use tests as supplements  Validate tests with your own organization  Analyze all your current hiring and promotion standards  Keep accurate records  Use a certified psychologist  Manage test conditions

26. © 2003 Prentice Hall, Inc. 5-25 Test Takers Individual Rights  Confidentiality  Informed consent  Expect that only qualified people will interpret and have access to test results  Expect the test is fair to all – no one has answers in advance

27. © 2003 Prentice Hall, Inc. 5-26 Perceived Fairness to Test Takers  Follow good test practices – a quiet, monitored test room  The “obviousness” of the line between the selection procedure and the job Graphology Honesty & Personality Written Ability Biographical Information Interviews & Work Sample Unfair Neutral Favorable Fair

28. © 2003 Prentice Hall, Inc. 5-27 Privacy and the Law  Supreme court decisions protect us from intrusive government action by setting limits on disclosure of personal information  Common law of torts precludes disclosure of personal information outside the company  Some states recognize common law as it applies to invasion of privacy

29. © 2003 Prentice Hall, Inc. 5-28  Train your supervisors regarding the importance of employee confidentiality  Adopt a “need to know” policy Guidelines for Privacy  If you know your firm can’t keep information confidential, you may limit your liability by disclosing that fact before testing

30. © 2003 Prentice Hall, Inc. 5-29 Using Tests at Work Are you prone to accidents at work? This test helps you rate your chances

31. © 2003 Prentice Hall, Inc. 5-30 Computerized Testing Visit Their tests reduce costs and raise quality

32. © 2003 Prentice Hall, Inc. 5-31 Types of Tests  Cognitive Intelligence quotient Specific cognitive abilities or aptitude Smoothest ride? A, B, or C? Which shape has the greatest area?  Motor and physical ability Dexterity

33. © 2003 Prentice Hall, Inc. 5-32 Types of Tests  Personality and interests Interest inventories  Achievement What is ‘tolerance’?

34. © 2003 Prentice Hall, Inc. 5-33 Types of Tests  Wonderlic personal characteristics inventory measures general mental ability  Predictive Index measures work-related personality traits, drives, and behaviors  Projective techniques like MAPS, HTP, and Forer Structured Sentence Completion

35. © 2003 Prentice Hall, Inc. 5-34 Even More About Tests!  Effectiveness  The “Big Five”  Interest Inventories  Achievement Tests

36. © 2003 Prentice Hall, Inc. 5-35 Smart or Personable  Both personality and intelligence drive careers  When defining career success in terms of intrinsic and extrinsic success, conscientiousness predicted both  Neuroticism negatively predicted extrinsic success  Intelligence positively predicted extrinsic career success

37. © 2003 Prentice Hall, Inc. 5-36 Work Sampling for Employee Selection  Work samples measure actual on-the-job tasks  Work sampling technique measure how one performs some of the job’s basic tasks  Benefits include fairness to minorities, accuracy, no invasion of privacy and better predictor of performance

38. © 2003 Prentice Hall, Inc. 5-37 Management Assessment Centers  A management assessment center is a two to three-day simulation in which 10 to 12 candidates perform realistic management tasks (like making presentations) under the observation of experts who appraise each candidate’s leadership potential Definition

39. © 2003 Prentice Hall, Inc. 5-38 Typical MAC Exercises  The In-basket  Leaderless group discussion  Management games  Objective tests  The interview  Individual presentations

40. © 2003 Prentice Hall, Inc. 5-39 Video Based Situational Tests  Presents candidate with several scenarios Maybe not but this has happened before. But I didn’t work late last night. Look at this place, that’s why! I take a day off and come back to find this mess. Well, I’m glad you’re here. Oh? Why is that?

41. © 2003 Prentice Hall, Inc. 5-40 Video Based Situational Tests  If you were this associate what would you do? a.Let the other associates responsible for the mess know that you had to take the heat. b. Straighten up the department, and try to reason with the manager later. c. Suggest to the manager that he talk to the other associates who made the mess. d. Take it up with the manager’s boss. e. Quit!

42. © 2003 Prentice Hall, Inc. 5-41 Other Selection Techniques  Background investigations are effective because they verify factual information and may uncover criminal records  Reference checking is harder as several federal laws give rejected applicant rights to know the information which might result in litigation

43. © 2003 Prentice Hall, Inc. 5-42 Reference Check Form

44. © 2003 Prentice Hall, Inc. 5-43 Reference Check Form (Cont.)

45. © 2003 Prentice Hall, Inc. 5-44 Giving and Getting References  Common law  Defamation  Making background checks more useful  Giving references: know the law

46. © 2003 Prentice Hall, Inc. 5-45 Pre-employment Information Services  Services store and search databases to delve into candidate criminal, driving, work, and credit histories  Various EEO laws discourage or prohibit their use in candidate screening  Non-EEO laws restrict their use

47. © 2003 Prentice Hall, Inc. 5-46 Guidelines for Using Background Information Checks  Check all applicable state laws  Review the impact of federal equal employment laws  Remember the Federal Fair Credit Reporting Act  Do not obtain information that you’re not going to use

48. © 2003 Prentice Hall, Inc. 5-47  Remember that using arrest information will be highly suspect  Avoid blanket policies  Use information that is specific and job related  Keep information confidential and up to date  Never authorize an unreasonable investigation Guidelines for Using Background Information Checks

49. © 2003 Prentice Hall, Inc. 5-48 Honesty Testing  The polygraph can no longer be used routinely  Paper and pencil honesty tests are widely used to find personality flaws  Research shows that honesty testing can spot problems

50. © 2003 Prentice Hall, Inc. 5-49 What’s an Employer to Do?  Ask blunt questions  Be good listeners  Do a credit check  Check all personal and employment references  Use paper & pencil honesty as well as psych tests  Test for drugs  Establish a search and seizure policy

51. © 2003 Prentice Hall, Inc. 5-50 Hand Writing Tests  Graphology may not be used as a screening test as it is not reliable

52. © 2003 Prentice Hall, Inc. 5-51 Physical Exams  Once hired, a physical examination is the next step in the selection process  Used to verify applicant meets physical demands of the job  Establish a baseline for future insurance claims  Reduce absenteeism and accidents  Must be careful not to violate ADA laws

53. © 2003 Prentice Hall, Inc. 5-52 Substance Abuse Screening  Many employers use drug testing although it is not always reliable and can be ‘fooled’  May raise ethical issues  May not be legal in some cases as it violates right to privacy  A positive test leads to termination or a refusal to hire

54. © 2003 Prentice Hall, Inc. 5-53 High Performance Insight Franciscan Health System operates skilled nursing care facilities in Ohio. It faced several problems, including high turnover of 146%/year. The problem: High turnover Their solution: Cut turnover to 71%/year They devised a nursing assistant test battery consisting of three tests: An employment inventory A personality survey A job preferences inventory

55. © 2003 Prentice Hall, Inc. 5-54  Rapidly growing city garage needed a better process than an application form and short interview  Employee selection was haphazard with some managers being better at hiring than others  Selected Thomson International’s Personality Profile Analysis program as a third step in their hiring process City Garage - Strategic HR

56. © 2003 Prentice Hall, Inc. 5-55 Complying With Immigration Law  Hire only citizens & aliens lawfully authorized  Advise new job applicants of your policy  Complete & sign the verification form I-9I-9  Examine documentation presented by new employees  Retain the form  Present the form for inspection by INS or DOL officers

57. © 2003 Prentice Hall, Inc. 5-56 Summary of Chapter 5  Testing for screening and job candidate selection  Test validity (including criterion and content)  Reliability or consistency of tests  The many types of personnel tests

58. © 2003 Prentice Hall, Inc. 5-57 Summary of Chapter 5 (Cont.)  The 5 steps to make a selection test useful  EEO laws regarding tests and some basic test guidelines  Work sampling selection techniques  Management Assessment Centers  And background and reference checks  Whew!