1. E-Mail Messaging Is More Than “ Type ” and “ Click ” Your Writing Style Represents You ― Use Conventional Style for E-Mail Messaging Your Writing Style Represents You ― Use Conventional Style for E-Mail Messaging

2. What Lies Ahead? What Lies Ahead? What is incorrect style? Why is this style incorrect? How closely does your style match incorrect style? What is correct style? How can you improve your writing style for e-mails? What is incorrect style? Why is this style incorrect? How closely does your style match incorrect style? What is correct style? How can you improve your writing style for e-mails?

3. What Represents Poor Style? 6/1/2009 12:40 PM I was very sick for the pass two weeks. I went to class monday but i had to live during lab time because my cough was so bad that i got sick. I saw you going into your office but i just could not stay because i felt horrible i have not been able to attend i do not want to fail the course i want to know if i can give you the work monday for the excell class and powerpoint or if i can get an incomplete. I will appreciate an answer back. thank you

4. Learning to Use Correct Style for E-Mail Messaging

5. Use Capital Letters @ To begin the first word of a sentence. For the word “ I. ” For all words that name specific people, places, or things.

6. One Step Forward―Capitalization! 6/1/2009 12:40 PM I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible I have not been able to attend I do not want to fail the course I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you

7. Use Complete Sentences @ A sentence contains an action word―a verb. Another word―a noun or pronoun―tells who or what is doing the action. The word group makes sense. The word group ends with a period, question mark, or exclamation point.

8. Recognizing Complete Sentences 6/1/2009 12:40 I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. I have not been able to attend. I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

9. The Simple Sentence Expresses a single idea. Tells who does or did what. Ends with a closing punctuation mark. I took the final exam yesterday. Did you return the books to the library? Mark made the basketball team! Expresses a single idea. Tells who does or did what. Ends with a closing punctuation mark. I took the final exam yesterday. Did you return the books to the library? Mark made the basketball team!

10. Assignment Write an e-mail message to your instructor about your career goals and the education or training you will need to reach them. Use only simple sentences to express your ideas. Provide at least eight simple sentences. Remember: Capitalize the first word; the word I; and the names of specific people, places, and things.

11. The Compound Sentence Combines two closely related simple sentences. Joins the sentences with and, but, or, or nor; requires a comma before the joining word. Our class took the final exam yesterday, and the instructor has already graded the tests. I have completed the English requirements, but I must still take two math courses. Jill may call me at home, or she may call me on my cell phone. Combines two closely related simple sentences. Joins the sentences with and, but, or, or nor; requires a comma before the joining word. Our class took the final exam yesterday, and the instructor has already graded the tests. I have completed the English requirements, but I must still take two math courses. Jill may call me at home, or she may call me on my cell phone.

12. 6/1/2009 12:40 Creating a Compound Sentence I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. I have not been able to attend, but I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

13. Assignment From the eight simple sentences you created in the last assignment, join two of the related simple sentences into a compound sentence. Use and, but, or or to join the simple sentences into a compound sentence. Remember: Place a comma before and, but, or or.

14. The Complex Sentence Changes or adds to the meaning of a simple sentence by adding another idea. Contains another idea that begins with a word such as if, when, as, although, or since. Requires a comma after the additional idea if the additional idea begins the sentence. Changes or adds to the meaning of a simple sentence by adding another idea. Contains another idea that begins with a word such as if, when, as, although, or since. Requires a comma after the additional idea if the additional idea begins the sentence.

15. The Complex Sentence Illustrated If I am not home,Jill may call me on my cell phone. Additional IdeaSimple Sentence Jill may call me on my cell phone Simple Sentence or if I am not home. Additional Idea

16. The Complex Sentence Illustrated When you arrive, Ms. Lee will give you the books. Additional IdeaSimple Sentence Ms. Lee will give you the books Simple Sentence or when you arrive. Additional Idea

17. 6/1/2009 12:40 Creating a Complex Sentence I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

18. Assignment From the eight simple sentences you created in the first assignment, combine two of the simple sentences into a complex sentence. Use if, when, as, although, or since to change the simple sentences into a complex sentence. If necessary, rewrite the sentences. Remember: Place a comma after the first word group if it begins with if, when, as, although, or since.

19. Organize the Message @ What do you want to say? List important ideas in the order you wish to say them. Discuss each idea in a logical sequence. Place each idea in a new paragraph.

20. 6/1/2009 12:40 Organizing Ideas Into Paragraphs I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you.

21. Format the Message @ Begin with a greeting that includes the name of the person who will receive the message. Continue with the content of the message. End with a “ signature, ” even if it is only your first name.

22. Formatting the Message Hello, Ms. Clark, I was very sick for the pass two weeks. I went to class Monday but I had to live during lab time because my cough was so bad that I got sick. I saw you going into your office but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excell class and Powerpoint or if I can get an incomplete. I will appreciate an answer back. Thank you. Mary Smith

23. Proofread and Edit @ Use the Spelling feature of your e-mail system to correct any spelling errors. Proofread the message and correct any punctuation errors. Edit the message for grammar and word-usage errors.

24. Correcting Language-Usage Errors Hello, Ms. Clark, I was very sick for the past two weeks. I went to class Monday, but I had to leave during lab time because my cough was so bad that I got sick. I saw you going into your office, but I just could not stay because I felt horrible. Although I have not been able to attend, I do not want to fail the course. I want to know if I can give you the work Monday for the Excel class and PowerPoint or if I can get an incomplete. I would appreciate an answer back. Thank you. Mary Smith

25. Beginnings for Success Use capital letters. Use complete sentences. Simple sentences Compound sentences Complex sentences Organize the message. Format the message. Proofread and edit the message. Use capital letters. Use complete sentences. Simple sentences Compound sentences Complex sentences Organize the message. Format the message. Proofread and edit the message.

26. Assignment Apply what you have learned in this lesson. Write an e-mail message to your instructor telling why you are taking this class, what you expect to learn, and how the concepts you expect to learn will help you reach your future goals. Use three paragraphs for the content of your message.