1. Introducing Desktop Publishing1
Chapter
Introducing Desktop Publishing
Skills You Will Learn
Workshop Foundations
Desktop Publishing
Workshop Toolbox
Introducing Word
Projects
Project 1-1: Format with Fonts
Project 1-2: Design with Font Attributes
Project 1-3: Design with Font Families
Project 1-4: Format with Word Tools
Project 1-5: Insert and Wrap Clip Art
Project 1-6: Create a Certificate
Design with Microsoft Word
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

2. Introducing Desktop Publishing1
Chapter 1
Introducing Desktop Publishing
Skills You Will Learn
Projects :
Project 1-7: Create a Business Flyer
Project 1-8: Design with Symbols
Project 1-9: Create a Table
Project 1-10: Create a Resume with a Template
Project 1-11: Create a Flyer
Design with Microsoft Word
Copyright © The McGraw-Hill Companies, Inc. All rights reserved.

3. Introducing Desktop Publishing1
Chapter
Introducing Desktop Publishing
pg. 2
Publishing and Design
All publications, including books, magazines, newspapers, and brochures, follow a specific layout and design.
In this book, you will learn the principles of effective layout and design in creating a variety of documents.
Design with Microsoft Word

4. Introducing Desktop Publishing1
Chapter
Introducing Desktop Publishing
pg. 2
Publishing and Design
Design with Microsoft Word

5. Design with Microsoft Word
Foundations
pg. 3
Key Terms
You Will Learn
publication
layout software
WYSIWYG
desktop publishing
Identify elements of desktop publishing
Apply design process skills
Design with Microsoft Word

6. Design with Microsoft Word
Foundations
Desktop Publishing
pg. 3
desktop publishing
The use of a computer to combine text and graphics together on a page. (pg. 3)
publication
A printed work. (pg. 3)
layout software
A type of software that combines text and graphics together on a page. (pg. 3)
WYSIWYG
An acronym that means “What You See Is What You Get.” (pg. 3)
What is Desktop Publishing?
Desktop publishing software makes it possible for anyone with a computer to create a professional-looking publication.
In 1985, Paul Brainerd created PageMaker, a type of layout software that was the first desktop publishing application.
Layout software uses a principle known as WYSIWYG, an acronym that means “What You See Is What You Get.”
Design with Microsoft Word

7. How Does the Design Process Work?
Foundations
How Does the Design Process Work?
pg. 4
Design Basics
Look for examples of good design.
Determine the purpose of the publication’s message.
Sketch your few ideas on paper.
Seek input from others.
Keep your design simple.
Design with Microsoft Word

8. Design with Microsoft Word
Foundations
Desktop Publishing
What is layout software?
Layout software is a type of software that combines text and graphics together on a page.
Design with Microsoft Word

9. Design with Microsoft Word
Desktop Publishing
Assessment
pg. 4
Reading Check What is desktop publishing?
a type of software that combines text and graphics
B. a principle of design
C. a printed work
D. the use of a computer to combine text and graphics
Answer: D
Explanation: Desktop publishing involves the use of a computer to combine text and graphics.
Design with Microsoft Word

10. Design with Microsoft Word
Toolbox
pg. 5
Key Terms
You Will Learn To
interface
Print Layout View
icons
Identify Word’s toolbars
Identify Word’s menu bar
Find the scroll bars and ruler
Design with Microsoft Word

11. Design with Microsoft Word
Toolbox
Introducing Word
pg. 5
interface
All of the onscreen elements that allow a user to communicate with a computer. (pg. 5)
Print Layout View
A view in Microsoft Word that allows a user to see how text and graphics will print on a page. (pg. 3)
What is a User Interface?
Interface refers to all of the onscreen elements that allow you to communicate with the computer.
In Print Layout View, you can see how text and graphics will print on the page.
Design with Microsoft Word

12. Design with Microsoft Word
Toolbox
Introducing Word
pg. 6
icons
Clickable picture buttons which are shortcuts to menu items. (pg. 6)
Title Bar
The title bar displays the title of the document.
Menu Bar
The menu bar contains general menu categories (such as File, Edit, View, and so on) from which you can carry out commands in Word.
Toolbars
The other bars are called toolbars and include clickable icons, or picture buttons, which are shortcuts to the menu items.
Design with Microsoft Word

13. Design with Microsoft Word
Toolbox
Introducing Word
What is a user interface?
A user interface is all of the onscreen elements that allow a user to communicate with a computer.
Design with Microsoft Word

14. Design with Microsoft Word
Introducing Word
Assessment
pg. 6
What is the function of the title bar?
to carry out common commands
B. to display icons for common commands
C. to control the appearance of the text
D. to display the title of the document
Answer: D
Explanation: The title bar displays the title of a document.
Design with Microsoft Word

15. Design with Microsoft Word
1-1
Format with Fonts
pg. 7
Key Terms
Spotlight on Skills
typography
typeface
font
serif
sans serif
scalable
points
Format fonts
Change font size
Academic Focus
Social Studies
Format the American National Anthem
Design with Microsoft Word

16. Design with Microsoft Word
1-1
Format with Fonts
Fonts and Typeface
pg. 7
typography
The study of type and its characteristics. (pg. 7)
typeface
A design for a set of characters such as letters, numbers, and punctuation marks. (pg. 7)
font
A specific typeface combined with variations such as size, style, and spacing. (pg. 7)
Fonts and Typeface
The study of type and its characteristics is called typography.
A typeface is a design for a set of characters such as letters, numbers, and punctuation marks.
A font is a specific typeface combined with variations such as size, style, and spacing
Before You Begin Go to Chapter 1, and choose PowerPoint Presentations to preview the documents you will be creating. Also, use the individual project Rubrics to help create and evaluate your work.
Design with Microsoft Word

17. Design with Microsoft Word
1-1
Format with Fonts
pg. 7
serif
A small cross-stroke at the top or bottom of most letters. (pg. 7)
Categorizing Fonts
A serif is a small cross-stroke at the top or bottom of most letters. Serif fonts are categorized by the presence of a serif.
Sans serif means “without serif.” Sans serif fonts do not have extra cross-strokes. Because they are not as easy to read as serif fonts, sans serif fonts are best used for titles, headings, or short blocks of text.
sans serif
The absence of extra cross-strokes on letters. (pg. 7)
Design with Microsoft Word

18. Design with Microsoft Word
1-1
Format with Fonts
Font Size
pg. 8
scalable
A type of font that can be resized without any distortion of the typeface. (pg. 8)
Measuring Fonts
Fonts that can be resized without any distortion of the typeface are called scalable fonts.
Font size is measured in points, about 1/72 of an inch.
points
Units of measurement for font size, about 1/72 of an inch. (pg. 8)
Design with Microsoft Word

19. Design with Microsoft Word
1-1
Format with Fonts
pg. 8
In this project, you will…
Compare the use of serif and sans serif fonts when you format the lyrics of the national anthem.
Microsoft Word
APPLICATIONS USED
Data File 1-1
DATA FILES USED
Design with Microsoft Word

20. Design with Microsoft Word
1-1
Format with Fonts
pg. 9
Design with Microsoft Word

21. Design with Font Attributes
1-2
Design with Font Attributes
pg. 10
Key Term
Spotlight on Skills
font attributes
Apply formatting attributes
Academic Focus
Science
Format chemical formulas
Design with Microsoft Word

22. Design with Font Attributes
1-2
Design with Font Attributes
Design with Font Attributes
pg. 10
font attributes
Characteristics or qualities of text such as underline, bold, italics, superscript, and subscript. (pg. 10)
Font Attributes
Font attributes are characteristics or qualities of text such as underline, bold, italics, superscript, and subscript.
ALL CAPS can be created by pressing the Caps Lock key on the keyboard. This font attribute should not be used with a lot of text, as it reduces readability.
Design with Microsoft Word

23. Design with Font Attributes
1-2
Design with Font Attributes
pg. 10
In this project, you will…
Format a report using font attributes. You will learn about Poland’s famous tourist attraction, the Wieliczka Salt Mine.
Microsoft Word
APPLICATIONS USED
Data File 1-2
DATA FILES USED
Design with Microsoft Word

24. Design with Microsoft Word
1-2
Format with Fonts
pg. 12
Design with Microsoft Word

25. Design with Font Families
1-3
Design with Font Families
pg. 13
Key Terms
Spotlight on Skills
letterform
contrast
Use font families
Academic Focus
Language Arts
Interpret words visually
Design with Microsoft Word

26. Design with Font Families
1-3
Design with Font Families
Design with Font Attributes
pg. 13
letterform
The shape of a letter. (pg. 10)
contrast
A difference that sets off an element from others in a document. (pg. 13)
Font Families
Font families are either serif or sans serif, and fonts in each family have a related typeface.
Font families are also characterized by the letterform, or the shape of a letter.
When designing a page, use contrast in choosing font families to provide visual interest.
Design with Microsoft Word

27. Design with Font Families
1-3
Design with Font Families
pg. 13
In this project, you will…
Create a guide to identify fonts in serif and sans serif families. You can use this guide in later projects to help you choose appropriate fonts for your design.
Microsoft Word
APPLICATIONS USED
Data File 1-3
DATA FILES USED
Design with Microsoft Word

28. Design with Microsoft Word
1-3
Format with Fonts
pg. 14
Design with Microsoft Word

29. Design with Microsoft Word
1-4
Format with Word Tools
pg. 15
Key Terms
Spotlight on Skills
clipboard
align
drop cap
border
header
footer
Cut and paste
Align text
Insert a drop cap
Add a page border
Check spelling
Academic Focus
Social Studies
Format the Gettysburg Address
Design with Microsoft Word

30. Design with Microsoft Word
1-4
Format with Word Tools
Formatting Tools
pg. 15
clipboard
A temporary storage area for items in a document. (pg. 15)
Cut, Copy, and Paste
Cut or copied material is saved in a clipboard, a temporary storage area which saves the material until it is deleted or replaced or the program is turned off.
Spell Check
To check a word or an entire document at once, click Tools>Spelling and Grammar on the menu bar, or click the Spelling and Grammar button on the Standard toolbar.
FPO Go Online
Design with Microsoft Word

31. Additional Formatting Tools
1-4
Format with Word Tools
Additional Formatting Tools
pg. 16
align
To arrange items so that they line up. (pg. 18)
drop cap
A large decorative letter used as the first letter of a paragraph. (pg. 16)
header
Information that appears at the bottom of every page. (pg. 16)
footer
Align Text
To align text, click one of the four alignment buttons on the Formatting toolbar.
Format for Visual Interest
Use the Format menu to enhance a document with decorative elements such as a drop cap or a page border.
Add Headers and Footers
Click View>Header and Footer to open the Header and Footer Toolbar.
Design with Microsoft Word

32. Design with Microsoft Word
1-4
Format with Word Tools
pg. 16
In this project, you will…
Use Word to format the Gettysburg Address as a visually interesting and easily readable document.
Microsoft Word
APPLICATIONS USED
Data File 1-4
DATA FILES USED
Design with Microsoft Word

33. Design with Microsoft Word
1-4
Format with Fonts
pg. 19
Check your work Use Figure 1.14 as a guide and check that:
Text alignment is justified.
There is a drop cap, page border, header, and footer.
There are no spelling errors or typos.
Design with Microsoft Word

34. Insert and Wrap Clip Art
1-5
Insert and Wrap Clip Art
pg. 20
Key Terms
Spotlight on Skills
wrap
sizing handle
text box
Find and replace text
Insert a text box
Add a fill color
Insert a graphic
Move and resize an object
Academic Focus
Language Arts
Illustrate an Aesop’s fable and find synonyms
Design with Microsoft Word

35. Insert and Wrap Clip Art
1-5
Insert and Wrap Clip Art
Insert and Wrap Clip Art
pg. 21
wrap
To flow text around a graphic. (pg. 21)
Wrap Text
To wrap text is to flow it around a graphic. Choose a wrapping style by opening the Format Picture box and selecting the Layout tab or by using the Picture toolbar.
Design with Microsoft Word

36. Insert and Wrap Clip Art
1-5
Insert and Wrap Clip Art
Insert and Wrap Clip Art
pg. 21
sizing handle
A small circle or square on the sides or corners of an object that allows a user to resize the object. (pg. 21)
text box
A graphic element that holds text and graphics. (pg. 21)
Resize an Image
Resize an image by selecting it and then dragging a sizing handle.
Insert a Text Box
A text box can hold both text and graphics. Like an image, a text box can be resized and text can be wrapped around it.
Design with Microsoft Word

37. Insert and Wrap Clip Art
1-5
Insert and Wrap Clip Art
pg. 21
In this project, you will…
Illustrate an Aesop’s fable by adding clip art. You will also use the Thesaurus and Find/Replace tools to revise your story.
Microsoft Word
APPLICATIONS USED
Data File 1-5a
Data File 1-5b
DATA FILES USED
Design with Microsoft Word

38. Insert and Wrap Clip Art
1-5
Insert and Wrap Clip Art
pg. 24
Check your work Use Figure 1.19 as a guide and check that:
Fonts are consistent and readable.
The title is in a colored text box, and the text direction is correct.
All references to skunk have been replaced with bear.
The image is laid out attractively and text wraps around it.
There are no spelling errors or typos.
Design with Microsoft Word

39. Design with Microsoft Word
1-6
Create a Certificate
pg. 25
Key Terms
Spotlight on Skills
white space
watermark
WordArt
kern
portrait orientation
landscape orientation
Change page orientation
Format a page border
Insert a watermark
Add WordArt
Apply kerning
Academic Focus
Math
Evaluate spatial consistency
Design with Microsoft Word

40. Design with Microsoft Word
1-6
Create a Certificate
Create a Certificate
pg. 25
white space
Empty space in a document. (pg. 25)
watermark
An image that is barely visible behind the text of a document. (pg. 25)
WordArt
Decorative text. (pg. 25)
White Space
White space is particularly important in certificates, documents that give special recognition to a person or team.
Add a Watermark
A watermark is an image that is barely visible behind the text of a document. Watermarks are used to prove authenticity, to add visual interest, or to identify a type of document.
Insert WordArt
WordArt is decorative text that comes in many shapes and colors, often has different effects, and can be reshaped and resized.
Design with Microsoft Word

41. Design with Microsoft Word
1-6
Create a Certificate
Create a Certificate
pg. 26
kern
To adjust the space between characters in a document. (pg. 26)
portrait orientation
Page orientation whereby the short edge of the paper is along the top. (pg. 25)
landscape orientation
Page orientation whereby the long edge of the paper is along the top. (pg. 26)
Kern Between Characters
To kern means to adjust the space between characters in a document.
Change Page Orientation
In portrait orientation, the short edge of the paper is along the top.
In landscape orientation, the long edge of the paper is along the top.
Design with Microsoft Word

42. Design with Microsoft Word
1-6
Create a Certificate
pg. 26
In this project, you will…
Create a certificate that will include a watermark and WordArt.
Microsoft Word
APPLICATIONS USED
Data File 1-6
DATA FILES USED
Design with Microsoft Word

43. Design with Microsoft Word
1-6
Create a Certificate
pg. 29
Check your work Use Figure 1.25 as a guide and check that:
Fonts are consistent and readable.
There is a watermark and a blue page border.
WordArt is used correctly.
Text looks balanced, with sufficient white space around it.
Design with Microsoft Word

44. Create a Business Flyer
1-7
Create a Business Flyer
pg. 30
Key Terms
Spotlight on Skills
leading
bullet
Adjust leading
Add a bulleted list
Kern text
Insert page numbers
Academic Focus
Math
Calculate line spacing
Design with Microsoft Word

45. Create a Business Flyer
1-7
Create a Business Flyer
Determine Line Spacing
pg. 30
leading
The process of spacing lines of text. (pg. 30)
Leading
Leading refers to the process of spacing lines of text.
Leading is sometimes measured as the space between lines and sometimes as the distance between baselines.
Leading is generally percent of the font size, depending on the type of font.
Design with Microsoft Word

46. Create a Business Flyer
1-7
Create a Business Flyer
Create Lists
pg. 31
bullet
A character such as a dot or diamond used in lists. (pg. 31)
Bulleted Lists
A bullet is a character such as a dot or a diamond.
Bullets are used to list items in no particular order.
Numbered Lists
Numbered lists present information in a specific order.
Design with Microsoft Word

47. Create a Business Flyer
1-7
Create a Business Flyer
pg. 31
Microsoft Word
APPLICATIONS USED
In this project, you will…
Create one page of an annual report for an imaginary company, HypothetiCo.
Data File 1-7a
Data File 1-7b
Data File 1-7c
Data File 1-7d
DATA FILES USED
Design with Microsoft Word

48. Create a Business Flyer
1-7
Create a Business Flyer
pg. 35
Check your work Use Figure 1.32 as a guide and check that:
Line spacing makes text readable and attractive.
Content in the bulleted list is written and aligned correctly.
Graphics are effectively laid out.
A page number is inserted in the lower right corner.
Design with Microsoft Word

49. Design with Microsoft Word
1-8
Design with Symbols
pg. 36
Key Term
Spotlight on Skills
dingbats
Create a numbered list
Insert symbols
Academic Focus
Math
Use math symbols and fractions
Design with Microsoft Word

50. Add Symbols and Special Characters
1-8
Design with Symbols
Add Symbols and Special Characters
pg. 36
dingbats
Graphic icons and symbols of the Wingdings and Webdings fonts. (pg. 36)
Symbols
To find symbols that do not appear on the keyboard, click Insert>Symbol to open the Symbol box.
The Wingdings and Webdings fonts include a variety of graphic icons and symbols, called dingbats.
Design with Microsoft Word

51. Options for Dashes and Fractions
1-8
Design with Symbols
Options for Dashes and Fractions
pg. 37
Insert Dashes
There are three kinds of dashes—hyphens, En dashes, and Em dashes.
Format Fractions
In instances where Word does not recognize a particular fraction, it can sometimes be found through Insert>Symbol, in the Number Forms subset category.
Design with Microsoft Word

52. Design with Microsoft Word
1-8
Design with Symbols
pg. 38
In this project, you will…
Format a recipe with symbols.
Microsoft Word
APPLICATIONS USED
Data File 1-8a
Data File 1-8b
Data File 1-8c
DATA FILES USED
Design with Microsoft Word

53. Design with Microsoft Word
1-8
Design with Symbols
pg. 40
Check your work Use Figure 1.36 as a guide and check that:
The text is accurate, laid out attractively, and easy to read.
Symbols and fractions have been added correctly.
The numbered list presents information in the correct order.
Graphics relate to content and are sized and placed effectively.
Design with Microsoft Word

54. Design with Microsoft Word
1-9
Create a Table
pg. 41
Key Terms
Spotlight on Skills
table
gridlines
sort
Create a table
Sort data
Add footnotes
Resize columns
Format a table
Center vertically
Academic Focus
Social Studies
Compare state populations
Design with Microsoft Word

55. Design with Microsoft Word
1-9
Create a Table
Create Tables
pg. 41
table
A grid of rows and columns that organizes information. (pg. 41)
gridlines
Borders that separate rows and columns in a table. (pg. 41)
sort
To arrange information in a table. (pg. 41)
Tables
A table is a grid of rows and columns that organizes information so that it is easy to find and understand.
Gridlines separate the rows and columns in a table.
In Word, you can perform simple calculations and automatically sort information in tables.
Design with Microsoft Word

56. Design with Microsoft Word
1-9
Create a Table
pg. 41
In this project, you will…
Create and format a table to compare the populations and other facts about certain U.S. states. You will also use the superscript and subscript numerals to footnote and cite the sources of your information.
Microsoft Word
APPLICATIONS USED
Design with Microsoft Word

57. Design with Microsoft Word
1-9
Create a Table
pg. 45
Check your work Use Figure 1.43 as a guide and check that:
The table colors and borders match Figure 1.43.
Text is complete and accurate.
The table is sorted from highest to lowest city population.
There is a citation below the table.
The table is centered.
Design with Microsoft Word

58. Create a Résumé with a Template
1-10
Create a Résumé with a Template
pg. 46
Key Terms
Spotlight on Skills
template
Create a résumé
Use a template
Academic Focus
Social Studies
Create Ben Franklin’s résumé
Design with Microsoft Word

59. Create a Résumé with a Template
1-10
Create a Résumé with a Template
Create Templates and Wizards
pg. 46
Résumé Templates
A template is a pre-formatted, fill-in-the-blank document.
Microsoft Word has a variety of résumé templates.
template
A preformatted, fill-in-the-blank document. (pg. 46)
Design with Microsoft Word

60. Create a Résumé with a Template
1-10
Create a Résumé with a Template
pg. 46
In this project, you will…
Use a template to create a resume for 20-year-old Benjamin Franklin.
Microsoft Word
Data File 1-10
APPLICATIONS USED
Design with Microsoft Word

61. Create a Résumé with a Template
1-10
Create a Résumé with a Template
pg. 47
Design with Microsoft Word

62. Design with Microsoft Word
1-11
Create a Flyer
pg. 49
Key Terms
Spotlight on Skills
design process
thumbnail sketch
Determine message, audience, and content
Design flyer layout
Academic Focus
Social Studies
Initiate a time capsule
Design with Microsoft Word

63. Design with Microsoft Word
1-11
Create a Flyer
Create Thumbnails
pg. 49
design process
A preformatted, fill-in the-blank document. (pg. 49)
thumbnail sketch
A simple drawing that gives a sense of the layout and basic elements of a design. (pg. 49)
Design
The design process is a step-by-step system used to create effective designs and documents.
Thumbnails
A thumbnail sketch is a simple drawing that gives a sense of the layout and basic elements of a design.
Design with Microsoft Word

64. Design with Microsoft Word
1-11
Create a Flyer
pg. 49
In this project, you will…
Create a flyer advertising a school-wide time capsule project.
Microsoft Word
APPLICATIONS USED
Data File 1-11
DATA FILES USED
Design with Microsoft Word

65. Design with Microsoft Word
1-11
Create a Flyer
pg. 47
Design with Microsoft Word

66. Administrative Assistants
In the Workplace
Administrative Assistants
pg. 52
Skills and Talents
On the Job
An administrative assistant is often an entry-level job that is a stepping stone to other positions in a company.
Because they are often responsible for newsletters, financial reports, flyers, and even advertisements or catalogs, administrative assistants should know how to use desktop publishing tools in Word.
Future Outlook
Although many people now use computers to do the tasks that administrative assistants once did, this career will continue to be in demand for people with good technology and communication skills.
Administrative
Assistants need to
have:
Knowledge of various software programs
Good communication skills
Good writing skills
Good problem-solving skills
The ability to work independently and meet deadlines
Design with Microsoft Word

67. Introducing Desktop Publishing1
Chapter
Introducing Desktop Publishing
Chapter Assessment
Why should you use fonts from different font families and why?
Fonts from different fonts families should be used in
desktop publishing to create good contrast and visual
interest.
What are three advantages of using a table format?
Tables make it easier to format and sort information,
to move formatted information on the page, and to create
stable Web pages.
Design with Microsoft Word

68. Introducing Desktop Publishing1
Chapter
Introducing Desktop Publishing
Chapter Assessment
How are bulleted and numbered lists different?
Bulleted lists present information in no particular order,
whereas numbered lists present information in a specific
order, such as steps or ranking.
What are dingbats?
Dingbats are graphics icons and symbols in the Wingdings
and Webdings fonts.
Design with Microsoft Word

69. Introducing Desktop Publishing1
Introducing Desktop Publishing
Chapter
Online Learning Center
Go to
Unit Activities
PowerPoint Presentations
Student Data Files
Key Term Flashcards
Reading Checks and Critical Thinking Activities
e-Review Self Checks
Worksheets
Enrichment Activities
Design with Microsoft Word