1. AS400 System Introduction
Present by HK-ITD

2. AS400 System AS400 system includes ……
Sales ordering (Sales Confirmation)
Order Details (IO Heading)
BOM (Bill of Materials)
Materials ordering (FPM/FPC, Trims Purchase)
Materials receiving/sending
EDI PO (Polo, Dillard, A&F, Express and etc)
Order costing (IORS – Internal order record sheet)
Production Monitoring (PMS)
Invoicing (FOB, LDP/DDP)

3. Internal Order (IO) Coding System
IO Number is a reference key for all systems in AS400 to refer an unique order from buyer.
Example: T , V M, M 63045MG
Production Month/Special Function (8th digit)
Split IO/GO IO Special Function(7th digit)
Customer Order No. (4th to 6th digits)
Customer Code (2nd & 3rd digits)
Factory Code/Production Line (1st digit)

4. Internal Order (IO) Coding System
1st digit means factory code/production line
2nd and 3rd digits refer to the customer code
4th to 6th digits refer to serial internal order no.
7th digit is “-” or special function for GO dummy IO (X or M)
8th digit refers to the garment production month/special function
Code
Month
Description
1-9
Jan to Sep G
GO dummy IO M
LTMOC order
O (letter)
October Q
Quick Respond N
November W
LDP/DDP order D
December X
Urgent order P
OPA/Sub-con Y
YTI order

5. Factory Code/Production Line

6. Customer List (Example for LTG division)
Customer Code
Description 8A
POLO PARENT LINE KNIT 61
DILLARDS - ROUNDTREE & YORKE SWIMWEAR 8B
POLO FOA KNIT 62
DILLARDS - TURNBURY MEN'S KNIT 8C
FOA QUICK RESPONSE KNIT 63
DILLARDS - BLUE MEN'S KNIT 8D
POLOCO BOY'S AND KID'S 64
DILLARDS - CLASS CLUB KIDS BOY'S KNIT 8E
POLO RRL & RLX 65
DILLARDS MEN'S WOVEN 8F
FOA QUICK RESPONSE FLEECE 66
DILLARDS WOMEN'S WOVEN 8G
POLO WOMEN'S KNIT 67
DILLARDS WOVEN PANTS 8H
POLO - MOUNTAIN ROSE KNIT 69
DILLARDS - BECHAMEL LADIES WOVEN 8J
POLOCO KNIT D1
DILLARDS - MURANO MEN'S KNIT 8K
POLO PARENT LINE QUICK RESPONSE FLEECE D2
DILLARDS - CARIBBEAN MEN'S KNIT 8L
NAIGAI - POLO SPORT JAPAN KNIT D3
DILLARDS - AIGLE MEN'S KNIT 8M
POLO WOVEN FOB USA ORDER D4
DILLARDS - TREVERO MEN'S KNIT 8N
POLO SPORTSWEAR COLLECTION D5
DILLARDS - DC MEN'S KNIT PANTS 8P
POLO KOREA LICENSEE WOVEN D6
DILLARDS - TURNBURY MEN'S WOVEN PANTS

7. Customer List (Example for GJM division)
Customer Code
Description 3A
Victoria Secret Sleepwear Dept. 20/60 3T
British Home Stores Sleepwear 3B
Victoria Secret Foundation Dept. 25/30 3U
Walmart UK Sleepwear 3C
Victoria Secret Innerwear Dept. 50 3X
CK Men’s Sleepwear 3D
Victoria Secret Bra/Panty Dept. 01 3Y
CK Women’s Sleepwear 3E
Victoria Secret Cotton Dept. 70 3Z
Dillards Men’s Sleepwear 3F
Avon Sleepwear 7S
Limited Too Sleepwear 3G
Target Sleepwear 7X
A&F Sleepwear 3H
Walmart Sleepwear 7Y
Express Sleepwear 3J
Steinmart Sleepwear 11
Nautica Sleepwear 3K
BJ Wholesale Sleepwear 47
Sears Sleepwear 3L
ASDA Sleepwear 82
Dillards Fountain 3N
Debenhams Sleepwear 87
Dillards women’s Sleepwear 3P
D Perkins Sleepwear 97
Kmart Sleepwear 3Q
Lasenza Sleepwear CC
Dunnes Sleepwear 3R
Evans Sleepwear LL 3S
Contessa Sleepwear

8. Internal Order (IO) Coding System
IO No. for ordering sample trims under MRF (Materials Requisition Form)
V8ASU03 or ~ M8MSU05
1st digit means sample order
- regular sample
“~” - LTMOC sample
2nd digit means factory code/production line
3rd and 4th digits refer to the customer code
5th and 6th digits refer to the season code or LTMOC
“SP” – spring
“SS” – spring/summer
“SU” – summer
“FA” – fall
“FW” – fall/winter
“CR” – cruise/holiday
7th and 8th digits refer to season year

9. Internal Order (IO) Coding System
IO No. under IORS (Costing/Pricing)
Example: K 8A210A
1st digit means factory code/production line
2nd and 3th digits refer to the customer code
4rd to 6th digits refer to serial internal order no.
7th digit means different cost, price, quota cat, destination,
payment terms or customer delivery date
i.e. “-”, “A” to “Z” for each cost or price
and “*” cannot use for it

10. General Process Flow
System related

11. General Process Flow

12. Merchandising Process Flow

13. Merchandising Process Flow

14. Purchasing Process Flow - Fabric

15. Purchasing Process Flow - Accessories

16. System Overview

17. Screen Layout Screen Title Search field Screen Content Option field
Options or Functions for this screen

18. Keyboard Layout
[Enter] - Field Exit means clear the characters after the cursor position and go to the next field
[Ctrl] left - Reset means reset the keyboard typing error
[Ctrl] right - Enter means confirm the current page input
[Tab] - Go to the next field
[Shift][Tab] - Go to the previous field
[F13] to [F24] - Hold the [Shift] key and press [F1] to [F12]. Example: [F1] + 12 = [F13]
[F1] = [F13], …….., [F12] = [F24]

19. Send Report to Printer
After generate a report in AS400. The report will store in a pool. We call it “Spool file”. You need to type in the AS400 printer device name to send the report to the printer. Normally, press [F10] or [F22] key go to this screen.
Options:
2 – Change printer name
4 – Delete a report
5 – View report on screen
6 – Release to printer
7 – Reply system message
10 – Start printer

20. End