1. New Employee Orientation “How To” for Supervisors

2. © Business & Legal Reports, Inc. 0606 Session Objectives You will be able to: Recognize the benefits and goals of new employee orientation Assume a leadership role in the process Determine the topics to be covered Plan and execute successful orientations

3. © Business & Legal Reports, Inc. 0606 Session Outline Benefits and goals of orientation Your role in the process Planning for a new employee’s first day The first day After the first day Temps, part-timers, and disabled employees

4. © Business & Legal Reports, Inc. 0606 Benefits of Orientation Creates a positive first impression Provides essential information Helps you get to know the employee and assess training needs

5. © Business & Legal Reports, Inc. 0606 Key Information Company information Benefits information Job information

6. © Business & Legal Reports, Inc. 0606 Goals of Orientation Welcome new employees Acquaint new workers with the company Inform new employees about company policies

7. © Business & Legal Reports, Inc. 0606 Goals of Orientation (cont.) Facilitate adjustment to the job Complete required paperwork Open channels of communication

8. © Business & Legal Reports, Inc. 0606 Your Leadership Role Planner Coordinator Overseer Evaluator

9. © Business & Legal Reports, Inc. 0606 Orientation Background Questions?

10. © Business & Legal Reports, Inc. 0606 Before the First Day What time to arrive Where to park What door to enter and where to report What to wear What tools and equipment to bring What documents to bring

11. © Business & Legal Reports, Inc. 0606 What You Need to Do Notify staff of new arrival Designate and prepare a workstation Plan and schedule orientation activities Gather necessary information and paperwork

12. © Business & Legal Reports, Inc. 0606 What You Need to Do (cont.) Determine expectations of performance and prepare job standards Select an orientation assistant Clear your schedule Prepare a first-job assignment

13. © Business & Legal Reports, Inc. 0606 Select an Assistant Assistant acts as a buddy to new employee You monitor and confer

14. © Business & Legal Reports, Inc. 0606 Select an Assistant (cont.) Qualities of an assistant

15. © Business & Legal Reports, Inc. 0606 A Note About Adult Learning Retention of information Information overload Effective learning

16. © Business & Legal Reports, Inc. 0606 The First Day Welcome the new employee Introduce employee to co-workers and workplace Complete paperwork

17. © Business & Legal Reports, Inc. 0606 The First Day (cont.) Issue keys, tools, equipment Describe the job Communicate expectations Review important department procedures

18. © Business & Legal Reports, Inc. 0606 The First Day (cont.) Answer any questions Assign a meaningful task Have lunch with the new employee End the day on a positive note

19. © Business & Legal Reports, Inc. 0606 After the First Day Second day End of first week

20. © Business & Legal Reports, Inc. 0606 After the First Day (cont.) After 2 weeks After 4 weeks

21. © Business & Legal Reports, Inc. 0606 Training Strategies Assess needs Select method of training Assign trainers Evaluate results

22. © Business & Legal Reports, Inc. 0606 Special Case Orientations Temporary employees Part-time employees Employees with disabilities

23. © Business & Legal Reports, Inc. 0606 Planning and Execution Questions?

24. © Business & Legal Reports, Inc. 0606 Orientation Checklist Pay Time Benefits Identification Employee handbook Emergency information

25. © Business & Legal Reports, Inc. 0606 Orientation Checklist (cont.) Work hours Breaks Overtime Absences Vacations and holidays

26. © Business & Legal Reports, Inc. 0606 Orientation Checklist (cont.) Organizational chart Accountabilities Manuals Job description Performance appraisals Work tasks

27. © Business & Legal Reports, Inc. 0606 Orientation Checklist (cont.) Safety Security Facility layout Phone system Supplies and materials Equipment

28. © Business & Legal Reports, Inc. 0606 Orientation Checklist (cont.) Keys, access cards or codes Attire Food and beverages Smoking Visitors Parking

29. © Business & Legal Reports, Inc. 0606 Key Points to Remember Orientation provides information new employees need to get off to a good start Orientation has a direct impact on future productivity, performance, and job satisfaction You play a key role in the success of the orientation process