1. Area Governor Responsibilities and Protocols Carolyn Phillips DTM Ian Pinker DTM

2. Today’s objectives Provide encouragement Acquaint you with your role Introduce you to the Club Visit Report Get you off to a strong start

3. “ Being an Area Governor is the best job in Toastmasters.” Most common statement from past Area Governors.

4. Your role To be trained- 3 training sessions: June, September, January Visit each club twice Help clubs to become Distinguished Hold 2 Area Council meetings- comprising Presidents, VPEs and VPMs Hold an Area Conference, including the contests

5. 2 Visits to each Club JulyAugustSeptemberOctoberNovemberDecember First Club visit  Submit Club Visit Report  JanFebMarAprilMayJune Second Club visit  Submit Club Visit Report 

6. Get your priorities right

7. Club Visit Tips Ring Presidents regularly- find out their best contact methods eg phone, email Establish rapport- ask questions Consider a non-official visit first eg officer installation, officer training, judge at club contests Determine what the club’s specific needs are and customise your visit Ask when is suitable to visit officially

8. Club Visit Tips Send the President the Club Visit Report before the visit Ask to be on the program eg give a manual speech or a presentation, District news update, DCP, The 2 Tracks, Growing Membership Ask to meet with as many of the executive after the meeting to fill in the Club Visit Report together Check the District Performance Reports status before your visit Check out the club website before your visit

9. Club Visit Tips Bring a blank copy of the Club Visit Report with you Meet with the executive after the meeting to fill in the Club Visit Report Fill in specific information eg the project the member is up to Ask to be included on the club email list Keep copies of the Club Visit Reports in your Area Governor folder on your computer, to refer to and pass on

10. Exercise In pairs, interview each other in reference to your home club and answer the questions on the Club Visit Report form Consider carefully what information would be useful Be specific in your answers

11. PDF form

12. To submit Club Visit Report:

13. Exercise Write down 5 points that you think are important to discuss on your first club visit In pairs, practise your speech