1. PUBLIC EDUCATION INFORMATION MANAGEMENT SYSTEM (PEIMS) PEIMS General Session – September 2012 Olga Garcia, Coordinator of PEIMS/Application Support Mike Rangel, Lead Programmer System Analyst Dalia Garcia, Programmer System Analyst Sulema Briones, Adm. Software Resource Specialist Harlingen CISD

2. PURPOSE  PEIMS Data is used for:  TEA Standard Reports  AEIS (Academic Excellence Indicate System Accountability System)  Accountability System  TEA Data Resources & Research  Texas Student Data System (TSDS)

3. SUBMISSIONS  Fall - Student Data & Finance Budget  Student accountability group  Mid Year – District’s Actual expenditures  Summer – Attendance, Course Completion, Contact Hours for CATE and Special Education, Discipline  Extended Year – Summer Programs (Bilingual, Special Education, Dual Credit)

4. DISTRICT’S RESPONSIBILITY  To submit current, complete, and accurate data  Validate and edit the data  Correct and process data in a timely manner  Submit a ‘fatal-free’ file to TEA on or before the required due date  Requires Superintendent’s signature -approves accuracy and authenticity of data

5. STUDENT INFORMATION  Basic Demographic Information  Graduates & Leavers  Special Programs Participation  Bilingual/ESL  Migrant  CATE  Special Education  Title 1  Course Completion (1 st – 12 th grade)  Attendance  Discipline  Summer Programs Participation

6. STAFF INFORMATION  Basic Demographic Information  Employment - Days & Percent  Salary Amounts  Salary Funding Source  Staff Responsibilities  Contractual Instructional Services

7. NEW FOR 2012-2013  Report Student’s Legal Name on Birth Certificate or most legal document  Homeless Status Code  HOMELESS-STATUS-CODE is to be used by all districts for reporting whether or not a student is homeless and, if homeless, what their primary nighttime residence is at the time of identification. Four categories of Homeless Status: Shelters, Doubled-Up, Unsheltered, Motels/Hotels

8. NEW FOR 2012-2013  Behavior Location Code  Behavior Location Code indicates where a student committed an applicable offense that is enumerated in Texas Education Code 37.006 or 37.007. (On/off campus, school related activities, etc…).

9. NEW FOR 2012-2013  Unaccompanied Youth Status Code  UNACCOMPANIED-YOUTH-STATUS-CODE is limited to homeless students who are less than 21 years of age on September 1, or eligible special education students who are less than 22 on September 1.  If a homeless student is unaccompanied, but later that school year becomes accompanied, this status code should not be changed and should still indicate that the student had been unaccompanied.  TEA’s FAQ document will be posted on local website

10. NEW FOR 2012-2013  EARLY-READING-INDICATOR-CODEs  The EARLY-READING-INDICATOR-CODEs 1, 2 and 3 only apply to students in grades KG, 01, and 02. Students enrolled in all other grade levels should be reported with a blank.  For Submission 1: report grade level reading status based on the Beginning of Year assessment results.  For Submission 3: report grade level reading status based on the latest assessment results available for the student.

11. NEW 2012-2013  Student Restraint Data  School staff persons performing student restraints are divided into two categories: 1) LEA employees or volunteers, and 2) LEA police officers or school resource officers (SRO).  LEA employees are not law enforcement personnel. Student restraints performed by these staff are only reported if the student was a special education student at the time of the restraint event. Do not report non- special education student restraints performed by LEA employees or volunteers.

12. NEW FOR 2012-2013  DUAL-CREDIT-INDICATOR-CODE  Advanced Placement courses reported on the 415 Course Completion record cannot be reported as dual credit unless the course has been approved as an AP® course by the College Board through the AP® Course Audit. A College Board-approved AP® course must adhere to the AP® course descriptions and be approved through the AP® Course Audit. This means the college instructor must have submitted his/her course syllabus and have received approval in advance.

13. ORGANIZATION INFORMATION  Budget Amounts  Actual Expenses  Campuses  Shared Arrangements Services

14. ADDITIONAL INFORMATION  PID – Person Identification Database for Students and Staff  PET – PID Enrollment Tracking  Student enrollments and withdrawals  File submitted weekly by R & E  TREx – Texas Records Exchange System  Electronic data transfers to other schools  Fill requests within 10 days

15. HOW CAN WE HELP?  Answer PEIMS questions  Provide training for campus staff  Review PEIMS reports  IDs Search for Students to help reduce leavers  TEA PEIMS Website  http://ritter.tea.state.tx.us/peimshttp://ritter.tea.state.tx.us/peims

16. GO TEAM GO Research & Evaluation Department PEIMS 427.3488 helpdesk@hcisd.org