1. BFEM Discussion of Capabilities and
Requirements for HUD
April 2013

2. BFEM Overview
BFEM is managed and operated by the Administrative Resource Center, a member of the Treasury Franchise Fund.
Program funding provided by inter-agency agreements with customer agencies.
BFEM is a 100% government owned application, so customer agencies do not pay licensing costs (open source software).
Annual firm-fixed price fees provide for shared service support.
Federal program management
Application hosting and database support
System development and enhancements
Level of direct operational support services desired

3. BFEM Overview Staff of Seventeen (FY 2013) Application
Budget Professionals with Process Management Expertise
Project Management (PMBoK)
Application Experts
Operations and Maintenance Developers
Application
100% Government Owned and Operated
Low Cost, Low Risk, Subscription Service
Variety of Operational Service Level Paradigms
Two modules can function independently or linked together
BFEM (Budget Formulation and Execution Manager)
PMM (Performance Measure Manager) 3

4. BFEM Customers and Awards
Budget Formulation Customers
Department of Homeland Security
Department of State
US House of Representatives
Administration of Children and Families (HHS)
US Agency for International Development
U.S. Air Force (Implementation Project)
Department of Justice
Department of the Treasury
US Forest Service
Corporation for National and Community Service
US Agency for International Development OIG
Performance Management Customers
Department of Energy
National Aeronautics and Space Administration
Department of the Treasury
Administrative Resource Center
Program Awards
President’s Award for Management Excellence – 2008
American Council for Technology Excellence.gov Award Finalist – 2011 and 2012
Federal Computer Week “Federal 100” – March 2012 4

5. Benefits of Shared Service
Common project management lowers administrative costs.
Centralized infrastructure minimizes support costs.
Knowledge sharing saves development expenditures.
Generic solutions to specific problems means development for one customer benefits all.
Experienced staff with a proven history of successful Departmental and Bureau-level formulation and performance implementations

6. Key Challenges and Solutions

7. Reloadable Spreadsheet Reloadable Spreadsheets
System Framework
Use Data
Enter Data
Manage Data
Data Structure
Sets
Generic Data Points
Interface
Data Elements
Data Set
Creates work space
Organization
Establishes hierarchy
Generic Data Point
Defines data type
Modification
Used to change data
Allocation
Distribute values to common categories
Generic Attribute
Text field attached to an org, mod, or allocation.
Excel Reports
JAVA
Hierarchy
Disc. $ in
Thousands
Organizations
FTE
Change Data
Mod
Import
Export
Change Data
Mod
Allocation
Strategic Goal
Goal One
Goal Two
Goal Three
Reloadable Spreadsheet
Reloadable Spreadsheets
Generic Attributes
Program Code
Category Code
Tracking Number
XYZ
1999
z100
Allocation
Budget Object Class
1100 Personal Services
1200 Contacts
1300 Equipment
Document Engine
Documents
Generated Tables
MS Word Text
Document Upload 7

8. User Interaction - Worksheets
Web 2.0 Cloud Solution
GWT
Worksheet by:
Organizations
Report Hierarchies
Configurable Columns
Colors of Money
FTE’s
Anything that is quantifiable
Configurable Mod Types
Real Time Calculations 8

9. Word Report Output Microsoft Word Templates Templates collected for:
* Organizations
* Modifications
* Allocation Values
Dynamic Tables
Single Source for all Numbers! 9

10. Excel Report Output Custom Written into our Customers’ formats
Native MS Excel
Formulas for local gaming
Multiple “Sets” (columns)
Multiple Worksheets 10

11. Preliminary Assessment of BFEM’s ability to meet HUD Core Budget Formulation and Forecasting Functions
Workflow
Scenarios
Import data, validate data, and calculate budget models for multiple programs
Assemble Budget
Reports
Documents
Model Calculation
Model Calculation
Model Calculation
Model Calculation
Legend
Data Validation
Data Validation
Can be accomplished with current BFEM requirements
Data Validation
Data Validation
Requires modest software enhancements to existing BFEM capabilities
Import Data
Import Data
Import Data
Not existing BFEM functionality, but possibly feasible with future development
Import Data
Need more information to make assessment
A BFEM Subject Matter Expert’s review of the Next Generation Management System (NGMS), Budget Formulation and Forecasting Requirements Definition, dated March 8, 2013 identified the above core functions. Each core function cuts across multiple HUD requirements. For example, the function import data creates the ability to meet “1.1 Data Import Process,” 3.3 Upload PD&R PHA Level Inflation Factors,” and other similar requirements. The box colors reflects a preliminary assessment of BFEM’s ability to accomplish most of the sub-requirements related to that function. This assessment is based on a limited review of the requirements and could be revised with additional analysis.