1. Hazard Prevention Program
Canada Labour Code–Part II

2. HPP and Ergonomics
Section 125(1)(u)
Ensure that the work place, work spaces and procedures meet prescribed ergonomic standards.

3. BACKGROUND TO ERGONOMICS AMENDMENTS
The development involved
employers
regulators
workers
The Canada Labour Code was amended in 2000 to address the requirement to have a HPP program and ergonomics.

4. Regulatory Amendments
Non-consensus on ergonomics regulations
Will be identified as a specific hazard to be addressed in Part XIX – Hazard Prevention Program Regulation

5. Hazard Prevention Program Requirements
Develop
Implementation Plan (19.2)
Hazard Identification and Assessment Methodology (19.3)
Implement
Hazard Identification and Assessment (19.4)
Preventive Measures (19.5)
Employee Education (19.6)
Monitor
Program Evaluation (19.7)
Reports and Records (19.8)

6. HPP Implementation Plan (19.2) Develop an implementation plan that :
specifies the time frame for each phase of the development and implementation of the program
monitors the progress of the implementation of the preventive measures
review the time frame of the implementation plan regularly and, as necessary, revise it.

7. HPP The Guide suggests:
Identify & assess known hazards using existing knowledge sources (19.3(1)(a) – (h))
Additional sources: CCOHS, WCBs, brochures, safety and health associations, the Internet
Use a technique you are familiar with and which suits the nature of the work being addressed
Adapt
Adjust the various techniques and methods to the size and complexity of your work place(s)
Record your findings

8. HPP
This must include
the steps and time frame for identifying and assessing hazards;
the keeping of a record of the hazards; and
a time frame for reviewing and, if necessary, revising the methodology

9. HPP Preventive Measures (19.5) Hierarchy for implementation: Eliminate
Reduce
Personal protective equipment, clothing, devices or materials
Administrative procedures (e.g. employee rotation)

10. HPP Employee Education (19.6) Must include for each employee:
This program including the methodology and preventive measures
Nature of the work place and associated hazards
Employees’ duty to report
Overview of the Act and regulations

11. HPP Education program review: at least every 3 years
whenever there is a change in conditions in respect of the hazards
whenever new hazard information becomes available to the employer

12. HPP
Elements of HPP (hazard identification, assessment & prevention, implementation, education, evaluation and record keeping) are fundamental elements of a good work place Health and Safety Program
HPP regulation requires work places to have a formal program to address hazards

13. HPP
Records
Employee must acknowledge in writing that they received education, employer shall acknowledge in writing that they provided it.
Keep paper or computerized records of the education provided to each employee for a period of two years after the employee ceases to be exposed to a hazard

14. HPP Program Evaluation (19.7) Evaluation shall be based on:
conditions related to the work place and employee activities
inspection reports
hazardous occurrence investigation reports
safety audits
first aid records and injury statistics
observations of the policy and work place committees, or the representative, on the effectiveness of the program
other relevant information.

15. HPP How often must a program review occur? at least every three years;
whenever there is a change in conditions in respect of hazards
whenever new hazard information in respect of a hazard in the work place becomes available

16. HPP Reports and Records (19.8)
If a program evaluation has been conducted under section 19.7, prepare a program evaluation report and a copy is to be submitted to the Minister of Labour with the annual hazardous occurrence report
Keep the program evaluation report readily available for six years after the date of the report

17. Impact on work places
Minimal where there is already a formal health & safety program
ensure HPP elements are part of the site health & safety program
comply with record keeping & reporting
Ensure it covers ergonomic hazards
Places that do not already have a health & safety program
Implement HPP and specifically address ergonomic hazards if any

18. Reminder on HPP development
Employers must develop, implement and monitor the HPP in consultation and participation with the appropriate committee
Employers must ensure they include the appropriate committee (work place or policy) or representative at ALL stages of site work

19. Questions ???? 19