1. Central Database for Justice – E-File

2.  Central Information System  Criminal, Civil, Administrative & Misdemeanor procedures  Procedural acts & decisions  Simultaneous exchange of the information  Paper, e-mail etc. transactions are excluded

3. Before – how information flowed Probation Police Prosecutor Bailiff Court Prison

4. E-File - the Rise of the Idea… Problems:  all the relevant information did not reach all the authorities involved in a proceeding  quality of the data was deficient  digitalized information about the proceeding did not reach parties to the proceeding and their representatives Reasons:  lack of the cooperation in the field of justice as regards the development and implementation of the information systems  lack of a single and complete overview about the information systems in use, including the data exchange, business rules, collection of statistics Proposal:  to implement a collaborative project in the jurisdiction of different ministries

5. E-File CourtCourt ProsecutorProsecutor Legal aid ProbationProbation PolicePolice PrisonPrison Tax and CustomsBoard CustomsBoard BailiffBailiff E-FileE-File

6. A bit More Detailed Explanation of the Exhange of Data via E-File 1 2 3 4 4 5 6 6 1 – Interrogation of a suspect 2 – Message/notification 3 – Application for arrest 4 – Message/notification 5 – Arrest warrant 6 – Message/notification

7. Implementation of the E-File 4 ministries involved:  Ministry of Justice  Ministry of Internal Affairs  Ministry of Finance  Ministry of Economic Affairs and Communication 2004 strategic analysis 2005 start of the project 2009 launch of the E-File

8. Benefits of E-File  all the data about proceedings is gathered in the central system  enables the electronic exchange of all the documents and metadata between all the authorities in justice sector  ensures the equality between all the authorities involved in the proceedings as the immediate access to the same data is guaranteed  saves time and money thanks to optimised work processes and collaboration between different authorities  standardised business rules are used by all information systems connected to E-File  no multiple data entries by different authorities that ensures reliable statistics

9. Thank You! Kaidi LippusTatjana Matjas Judicial Administration PolicyCase Management and Enforcement DepartmentInformation Systems Department kaidi.lippus@just.eetatjana.matjas@just.ee