1. DLA Security Training And Campus Plan for Procedures & Best Practices Date: 12/01/2014 Presenter: First and last name Title Updated 11/12/14

2. Why DLA Security ✔ To provide best practices and consistency throughout the district ✔ To ensure reliable data quality ✔ To reduce impropriety 2

3. Topics to Discuss ✔ Classroom Environment ✔ Student Preparation ✔ Test Security & Confidentiality ✔ Procedures for Materials Handling ✔ Schedules and Time Limits ✔ Monitoring the Test Administration ✔ Post-Test Handling and Collection of Materials ✔ Best Practices 3

4. Classroom Environment ✔ Cover classroom charts and visual references that have direct relevance to assessment. ✔ Coverage does not need to be as extensive and comprehensive as for STAAR. 4

5. Student Preparation for Testing ✔ Identification of students: Who will take what test ✔ Identification of who will need small group testing ✔ Accommodations should resemble STAAR. (i.e. follow students’ IEP and be consistent to TEA accommodation guidelines) ✔ Accommodations should provided during every day instruction and other formative assessments 5

6. Test Security & Confidentiality ✔ District Level Assessments (DLA) are secure tests. ✔ Before handling test materials, all testing personnel must undergo training. ✔ Everyone with access to test materials must sign an oath affirming that they understand their obligations concerning security and confidentiality. ✔ Incidents and irregularities that are serious, involve cheating or affect data quality must be reported to the Student Assessment department. ✔ All other incident and irregularities should be reported to the campus FAC. The FAC and principal who will discuss a plan of action to avoid reoccurring issues. ✔ Serious incidents will be escalated to the Student Assessment who will contact the Professional Standards Dept. 6

7. Materials Handling ✔ Account for materials before, during, and after testing ✔ Store materials appropriately when not in use ✔ Only students may respond to test questions, perform calculations, use strategies, and create rough drafts to written responses ✔ Do not review or change any student responses or instruct a student to do so during or after a test administration 7

8. Schedules & Time Limits ✔ Teacher Rotation Assignments ✔ Materials Pick-up Schedule ✔ Testing Time Limits (Secondary: approx. 90 min. not to exceed 2 class periods; Elementary: 4 hours) ✔ Restroom Schedule ✔ Lunch Schedule ✔ Monitor Schedule ✔ Small Groups Schedule 8

9. Monitoring the Test Administration ✔ Active monitoring of testing environment is essential!  Circulate and scan the room to maintain an appropriate test environment.  Ensure students are bubbling their responses in the right place.  Monitor for cheating or off task behavior. 9

10. Post- Test Materials Handling & Collection ✔ Account for materials before, during, and after testing ✔ Teachers and/or campus personnel can view the District Level Assessment (DLA) after the test administration is complete for pedagogical next steps and didactic purposes ✔ Items should not be recycled or reused for other purposes ✔ Items are not to be used or modified outside of DLA administration ✔ Test materials must be collected after (campus insert specific time frame) and discarded 10

11. Other Best Practices ✔ Other Best Practices Use this is an opportunity to implement our cell phone policy and other procedural best practices in preparation for STAAR.  Policy regarding cell phone use: 11

12. Who to contact for support? Who is your campus FAC: Insert name here How do I best contact my FAC: …@houstonisd.org District: helpdesk@houstonisd.org 12

13. Remarks, Questions, Concerns and Thanks! Date: 00/00/2014 Presenter: First and last name Title