1. Student Response Systems candace_black@eastiron.monroe.edu August 24, 2011

2. Workshop Agenda Workshop Goals Teaching partners – As & Bs! What are “Student Response Systems”? What software comes with the system? How do I start using the responders? How do I use the 2Know! Toolbar with an assignment? How do I use AccelTest with an assignment? Where can I get additional help? Participants self-evaluate

3. Teaching partners – As & Bs You and your partner will be called upon to teach each other throughout the workshop. How many of you are elementary teachers do ? How many of you are middle school teachers ? How many of your are high school teachers ?

4. Teaching partners – As & Bs How many of you have seen a Student Response System used before? How many of you have used a Student Response System?

5. Workshop Goals By the end of the workshop, I will be able to:REDYELLOWGREEN  describe in my own words what a “Student Response System” is and how I might use it my classroom.  explain the different functions of the two software programs (2Know! Toolbar / Accel Test) that come with the system.  connect and power up the receiver.  explain to another how to turn on and logon to the responder as a “student”.  utilize the 2Know! Toolbar to administer an assignment that is either oral or displayed using a variety of question types and use the graph function.  utilize the Accel Test software to set up the school year, enter a class name, several student names and passwords.  design an assignment in the Accel Test software using a variety of question types and use graph function.  use the gradebook function of Accel Test. RED: I don’t know what this skill is yet. YELLOW I know what this skill is, but I’m not yet confident that I can do it. GREEN I can do this skill. A’s – Tell B’s one thing you feel comfortable doing with technology. B’s – Give A’s your definition of what a Student Response System can be used for.

6. All the information you need......is included in the handout....is also located on the PowerPoint, which can be found on the district share under the folder “Classroom Response Systems”. Student Response Systems (a.k.a. Classroom Response Systems) Candace Black Candace_black@eastiron.monroe.edu August 24, 2011 8:00-10:00 a.m. East Irondequoit Middle School, 117 Lab

7. What are “Student Response Systems”? Student response systems, otherwise known as “Classroom” or “Audio Response Systems”, are interactive devices similar to those used on TV and game shows in which the “audience” keys in their answers.

8. What are “Student Response Systems”? Such devices can be used in the classroom setting to ask objective and subjective questions in the context of warm-ups, closures, formal or informal assessments, and review activities.

9. What are “Student Response Systems”? The student response systems purchased by the district are from Renaissance Learning (www.renlearn.com) and are composed of the following:www.renlearn.com  A carrying case  A class set of student responders  A receiver (default name “Renaissance Receiver”) The receiver is plugged into an electrical outlet and then connected to the media cart computer/desktop computer via a USB cord.

10. What software comes with the system? There are three programs associated with this Student Response System on the district computers:  2Know! Toolbar.exe  AccelTest  Server Utility

11. Using the 2Know! Toolbar The toolbar “floats” on top of any other program. 1. Start the Toolbar from the Start menu (Start – All Programs – Classroom Response Systems – 2Know! Toolbar). 2. Students turn on their responders and “join session”. 3. Click the type of question you want to ask. 4. Ask a question orally or display questions sequentially using Word, PowerPoint or your SmartBoard. 5. After each question click “Stop/Graph” to display the results. 6. Repeat steps 3-5 for each question.

12. How do I start using the responders? On/Off button True/false ABCDE 0-9 Blue enter button

13. How do I start using the responders? The display will give a list of options, the first of which is “Join session”. Tell the students to push the blue “Enter” button to join the session. The display will search for the receiver (default name “Renaissance”). If it shows “Stay connected to Renaissance receiver?” (instead of “Join session”). This is OK, just push “Enter”. When the display says “Enter your response”, you are ready to begin using the system.

14. Parts of the 2Know! Toolbar The “X” closes the toolbar, the “-” minimizes it. The orange bar shows the percentage of students that have responded to the question. Options allow you to change the look of the toolbar. Click the green buttons to select the type of question you want to pose: T/F (true-false) ABC or 123 (multiple choice) Short answer Pulse (yes-no or agree-disagree question) Click “Graph” to display a graph of how the students responded. The number in white shows the number of students who have joined this session.

15. How do I use the 2Know! Toolbar with an assignment? Orally (that is, no computer program involved other than the 2Know! Toolbar) – Example #1: True/False True/False? Students response systems can be used to automatically grade student responses. True!

16. Using the 2Know! Toolbar With questions typed in a word processing program such as Word – Example #2: Multiple choice Before you can use a Student Response System, you must: a)change the receiver name.change the receiver name. b)turn the responder on and join the session.turn the responder on and join the session. c)enter your response to the question.enter your response to the question.

17. 2Know! Toolbar

18. Summary – how to use the toolbar 1. Start the 2Know! Toolbar. 2. Tell students to join the session. 3. Click the green button on the toolbar that corresponds to the type of question asked. 4. Ask/show the 1st question and instruct students to enter their answers. 5. When the orange bar gets to 100% all students have answered and you can now click on the “Graph” button to display how students answered and discuss the correct answer.

19. Reviewing the 2Know! Toolbar B’s – Tell A’s what the T/F option does. A’s – Tell B’s which two buttons can be used for multiple choice assignments. B’s – Tell A’s which button you would push to close the toolbar. A’s – Tell B’s what the function of the orange bar is. B’s – Explain to A’s what the white number “32” represents on the toolbar. A’s – Tell B’s what would happen if you were to click the graph button.

20. AccelTest The primary difference between the 2Know! Toolbar and AccelTest is that the latter is used for assignments you want to grade.  Students “login” to their responders  AccelTest records the student’s individual answers, compiles a grade for the assignment/quiz, and records the score in the gradebook.  AccelTest can be used for a variety of assessments, but it is most effective with quizzes that are multiple choice or true/false.  Let’s try it!

21. Accel Test Turn your responders off and then on again. Join the session. Enter your 6-digit number printed on the front of your packet. If you do this last step correctly, the responder should display “Hello, (insert your first name).”

22. How do I set up AccelTest? Start - Programs – Classroom Response Systems- Renaissance Software – AccelTest Password = admin (default) If you get this message, simply click on “Cancel”.

23. Setting up the school year Once a year, you must set up the school year and your classes.  Preferences - School Year (the “School Year Wizard” will start and will prompt you to enter various information)  Enter the starting (9/7/11) and the ending (6/18/12) dates of school. (You must use 2-digits for the month, day and year, that is 09 for September – NOT 9 and no slashes.

24. Setting up the school year  Enter the number of terms (4).  Enter the starting and ending dates of each term. Qtr 1: 09/07/11 – 11/12/11 Qtr 2: 11/13/1 – 01/29/12 Qtr 3: 02/01/12 – 04/12/12 Qtr 4: 04/13/12 – 06/18/12

25. Setting up your subject AccelTest allows you to classify your assignments under subjects (such as English, Math, History).  If your class is listed, you can use it.  If your class is not listed, you may enter the new subject by clicking “Add” and then entering the name of your course.

26. Setting up general preferences  You may set the font type and size, the print layout and other options that will determine the look of your assignments.  If you will be projecting most of your assignments, a large font is good (30 point).  If you will be printing most of your assignments, a normal font (12 point) is best.

27. Setting up your classes Under the “Classes” tab, click on “Add class”. Name the class your first course name (for instance, Global 1-2). Click “OK”. Repeat the previous two steps until you have as many classes as you teach.

28. Setting up your classes  Manually enter a student’s name (by clicking on “Add Student”. (Middle names are unnecessary. ID is automatically generated.) Click “OK”.

29. Setting up your classes  AccelTest creates a master list of all of your students as you enter them.  You must “enroll” students into a particular class. Select the desired student(s) and click “OK”.

30. Importing your classes  To save time, you can import all of your students from a simple excel spreadsheet with three columns (Fname, Lname, ID)  Copy your class rosters from Infinite Campus into the 2nd row of an excel spreadsheet by right-clicking anywhere and selecting “Paste Special”, then “text”.  Save your class list in Excel as a CSV file (comma separated values), naming the file the course name, then import.

31. AccelTest’s four tabs are… Assignments – creates assignments Sessions – starts a session so that students can complete the assignments Gradebook – enters grades into book for completed assignments Classes – add/delete classes and students as well as move students among classes

32. The Assignments Tab  To create an assignment in AccelTest, make sure you are on the “Assignments tab” (the 1st of the 4 tabs). Click the “New Assignment” button.

33. The Assignments Tab Give a meaningful title to the assignment (ex. FR2 – Unit 01 – Quiz – Seasons) Choose the subject you teach (from the pull down menu).

34. The Assignments Tab Choose how the assignment will be displayed:  Score key (not currently available – requires a scanner).  Responder – the assignment will be displayed on the individual student responders.  Projected – the assignment will be displayed on the screen.  Printed – the assignment will be put into a PDF in a test format to be printed for each student.

35. The Assignments Tab Choose how the assignment will be scored – the responder option compiles & calculates the grades for you, while manual requires you to do it. Click “OK”.

36. The Assignments Tab Add the types of questions you want on the assessment. It is recommended that you plan the assignment out ahead of time so that you know how many of each type of question you would like. You can, after the assignment has been created, add or delete questions of any type.

37. The Assignments Tab Note that the computer allows you to set the number and types of questions as well as the points per item. The program will automatically calculate the total points for you based on the information you provide.

38. The Assignments Tab There are 8 types of questions:  Multiple choice  True/false  Yes/No  Matching  Ranking  Numeric response (computer will only allow a number as the answer)  Short answer  Essay Questions in red can be automatically graded by Accel test.

39. The Assignments Tab Different display formats have different question capabilities.  The “responder” and “projected” displays allow ONLY multiple choice, true/false, yes/no, and numeric response.  The “printed” display allows all question types. This display also allows you to check the box labeled “Add instructions before items.”

40. The Assignments Tab Multiple choice question:  Fill in the question and choices (note: under preferences, you can set the number of choices available – 5 is standard).  Fill in the correct answer letter.  Click next and repeat for all multiple choice questions.

41. The Assignments Tab True/false question:  Fill in the statement (question).  Fill in the correct answer (true or false).  [Yes/No is almost identical to true/false except the answer is yes or no.]

42. The Assignments Tab Matching question:  Enter the instructions if desired.  Enter the in the left column.  In a different order (that is, NOT the same order as the left column), enter in the choices in the right column.  In the “Answer” box, type in the letters of the answers, separated by a comma, then a space.

43. The Assignments Tab Ranking question:  Enter in instructions if desired.  Enter in the lists of choices.  In the “Answer” box, type in the letters of the ranked choices, separated by a comma, then a space.

44. The Assignments Tab When you are finished entering your questions, please save your assignment. If you forget, the computer will prompt you to save. To add an additional question to your assignment, double click on the assignment and click the “Add Item” button.

45. The Assignments Tab To edit a question on your assignment, double click on the assignment and click the “Edit Item” button. The “Standards” button allows you to align the assignment to standards, however, these are not currently available.

46. The Assignments Tab The “Preview” button allows you to see what the assignment will look like in its finished form. Note that for advanced users, it is possible to import a graphic or equation or to plot a graph in a question.

47. Reviewing the 2Know! Toolbar B’s – Tell A’s what the primary difference between the 2Know! Toolbar and Accel Test is. A’s – Tell B’s how students’ logon differently to use Accel Test vs. the 2Know! Toolbar. B’s – Tell A’s how often you need to set up the year with dates. A’s – Tell B’s what the 3 steps are to create a class of students. B’s – List 2 of the 4 tabs in Accel Test for A’s. A’s – Tell B’s which option you would choose if you wanted to display an assignment on a computer screen: score key, responder, projected, printed. B’s – List 2 of the 4 types of questions that Accel Test can automatically grade for A’s. A’s – Tell B’s which option you would choose if you wanted to display an assignment on a computer screen: score key, responder, projected, printed.

48. The Sessions Tab The sessions tab allows you to start a student or a teacher-paced session. As the name implies, a teacher-paced session allows the teacher to set the pace, while a student-paced session allows the students to work at their own pace. Pull down the “Responder” menu and choose either “Start Student-Paced Session” or “Start Teacher-Paced Session”. (The receiver must be on and connected.) The session wizard will start and ask you to select an assignment. Follow the instructions on the wizard.

49. The Gradebook Tab The gradebook tab displays a entire class and any assignments that have been assigned or completed by students in that class.

50. “Projected” assignments are “added” by using the sessions tab and starting a teacher- paced session. When the session is closed, a grade for each student will be automatically entered into the gradebook. All other assignments must be added to the gradebook manually. The Gradebook Tab

51.  There are three assignment types under the gradebook: AccelTest (all assignments you create) Score Key (not currently available – requires a scanner) Points Only (allows you to manually add a score for an assignment NOT created on AccelTest)

52. The Gradebook Tab Choose AccelTest. On the following screen, you will see a list of available assignments you have created. Choose the one you want and click “Next”. Follow the prompts.

53. The Gradebook Tab Your gradebook will now show the assignment as “waiting” (that is, it is waiting for you to start a teacher or student- paced session and it will automatically enter the grades when the session is closed).

54. The Gradebook Tab You can also create a “Points only” assignment in the grade book, which means you will set the title and points for the assignment and manually the score for an assignment. This is helpful for oral questions. Select “Add”, then “Points only” and then follow the prompts in the following wizard.

55. The Classes Tab In addition to the functionality of adding classes and students, enrolling students, and importing information from Excel, the classes tab allows you to manipulate the enrollment of your classes should it change during the school year. (For example, a new student may be added to your roster mid- year, or a student may move from one section to another.)

56. IMPORTANT NOTE The AccelTest program saves its data in a specific location depending on the computer being used unless you tell it otherwise. That is why it is important to make sure it is saves the files on your teacher drive (not the “C:” drive so that you can access it from any computer in the district.

57. IMPORTANT NOTE This means that you must create your students, classes and gradebook on the computer connected to the Renaissance receiver. Assignments can be created on the “Receiver” computer or steps must be taken to export the information.

58. Importing an assignment from another computer All of my classes and students must be entered on the computer attached to the Renaissance Receiver. I can, however, create an assignment on another computer and then EXPORT it to the computer I will be using with the receiver using the following steps: Click on the finished assignment. Pull down the “Assignments” menu.

59. Importing an assignment from another computer Choose “Export”. Navigate to a folder on your desktop or server properly labeled (so that you can easily find it). Using the computer now attached to the receiver, pull down the “Assignments” menu and choose “Import”. Navigate to the exported file and choose “Open”.

60. Getting additional help www.renlearn.com has high quality “online tutorials”. You must create an account in order to view them, but the accounts are free and easy to create (email & password required). www.renlearn.com http://www.renlearn.com/Profdevel/PD/2Know _pd.aspx?type=ondemand&product=2know http://www.renlearn.com/Profdevel/PD/2Know _pd.aspx?type=ondemand&product=2know

61. Getting additional help This document as well as the PowerPoint presentation shown during the workshop are both available on the district share (under the folder labeled “Classroom Response Systems”).

62. Did you achieve the goals? By the end of the workshop, I will be able to:REDYELLOWGREEN  describe in my own words what a “Student Response System” is and how I might use it my classroom.  explain the different functions of the two software programs (2Know! Toolbar / Accel Test) that come with the system.  connect and power up the receiver.  explain to another how to turn on and logon to the responder as a “student”.  utilize the 2Know! Toolbar to administer an assignment that is either oral or displayed using a variety of question types and use the graph function.  utilize the Accel Test software to set up the school year, enter a class name, several student names and passwords.  design an assignment in the Accel Test software using a variety of question types and use graph function.  use the gradebook function of Accel Test.

63. What next? Questions? Set up one of your classes. Create an assignment that you will use with your students using the 2Know! Toolbar and another using AccelTest. Email/call me with any questions.

64. Inservice Evaluation Please fill out the inservice evaluation. An advanced PD can be offered on these systems with time built in for you to create assignments. (If desired, note on evaluation.) Other inservices available in the fall: Intermediate and Advanced SmartBoard techniques