1. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol.1 PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2010 Vol. 1 Excel Chapter 2 Create Charts

2. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol.1 Introduction In Skills 1–10, you will: –Open Existing Workbooks & Align Text, Construct & Copy Formulas, Format Numbers –Create, Format Column Charts –Create, Format, style Pie Charts, Chart Sheets –Update Charts, Insert WordArt, Prepare Chart Sheets for Printing

3. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol.1 Introduction Update Charts, Insert WordArt, Prepare Chart Sheets for Printing Open Existing Workbooks & Align Text, Construct & Copy Formulas, Format Numbers Create, format, style Pie Charts, Chart Sheets Create, Format Column Charts

4. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol.1 Skill 1: Open Existing Workbooks and Align Text Cell E2 text is truncated Text wrap Format displays text on multiple lines within a cell. Document theme A set of design elements that provides a unified look for colors, fonts, and graphics can be applied to a workbook Column is too narrow to display values

5. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol.1 Skill 1: Open Existing Workbooks and Align Text Right column boundary and pointer AutoFit the column— automatically change the column width to accommodate the longest entry

6. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol.1 Skill 1: Open Existing Workbooks and Align Text Wrap Text buttonMiddle Align button Column titles formatted Columns widened

7. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol.1 Skill 1: Open Existing Workbooks and Align Text SUM function in ranges E3:E10 and B11:E11

8. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol.1 Skill 2: Construct and Copy Formulas Containing Absolute Cell References Absolute cell reference A cell reference that remains the same when copied or filled to other cells Cells referenced in formula Underlying formula Excel uses rules to check for formula errors. When a formula breaks one of the rules, the cell displays an error indicator—a green triangle that indicates a possible error in a formula. Range finder outlines all of the cells referenced in a formula

9. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol.1 Skill 2: Construct and Copy Formulas Containing Absolute Cell References Error value Error indicator A green triangle that indicates a possible error in a formula Error values are messages that display whenever a formula cannot perform the calculations in a formula. The #DIV/0! Error value displays in a cell whenever the underlying formula attempts to divide by zero.

10. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol.1 Skill 2: Construct and Copy Formulas Containing Absolute Cell References Absolute row reference Absolute column reference Double-click cell F3. Move the insertion point to the end of the formula—to the right of E11—and then press F4 to make the cell reference absolute. Notice that a dollar sign is inserted in front of the column reference E and that a dollar sign is inserted in front of the row reference 11

11. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol.1 Skill 2: Construct and Copy Formulas Containing Absolute Cell References Divisor is still $E$11 Relative reference changed from cell E3 to cell E4

12. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol.1 Skill 3: Format Numbers Comma cell style Commas where appropriate and same formatting as the Accounting number format but without a dollar sign Number format A specific way that Excel displays numbers. By default, Excel displays the General format. General format a number format that does not display commas or trailing zeros to the right of a decimal point

13. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol.1 Skill 3: Format Numbers Nonadjacent ranges selected and format applied Decrease Decimal button Accounting Number Format button Accounting number format Comma separators where appropriate, fixed dollar sign aligned at the left edge of the cell, two decimal places, a small amount of space at both the right and left edges of the cell to accommodate parentheses for negative numbers

14. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol.1 Skill 3: Format Numbers Comma [0] cell style applied Comma cell style adds commas where appropriate and applies the same formatting as the Accounting number format but without a dollar sign.

15. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol.1 Skill 3: Format Numbers Total cell style format applied Increase Decimal button Total cell style applies a single top border, which indicates that calculations were performed on the numbers above, and a double bottom border, which indicates that the calculations are complete.

16. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol.1 Skill 4: Create Column Charts Range A2:D10 selected Column chart useful for illustrating comparisons among related numbers Chart A graphic representation of data used to show comparisons, patterns, and trends Clustered column chart Chart gallery

17. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol.1 Skill 4: Create Column Charts Category axis Embedded column chart Borders around chart data Chart Tools contextual tabs display Embedded chart A chart that is placed on the worksheet containing the data. Category label Nonnumeric text that identifies the categories of data. Here, the worksheet’s row titles are used for the category labels. For column charts, the category axis is the x-axis—the horizontal axis of a chart Category axis The axis that displays the category labels. Axis A line bordering the chart plot area used as a frame of reference for measurement.

18. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol.1 Skill 4: Create Column Charts Data marker a column, a bar, an area, a dot, a pie slice, or another symbol that represents a single data point. Value axis Axis that displays the worksheet’s numeric data Data point A chart value that originates in a worksheet cell Legend A box that identifies the patterns or colors that are assigned to the data series or categories in the chart

19. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol.1 Skill 4: Create Column Charts Lower right corner of chart in cell F36 Data series Data points related to one another

20. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol.1 Skill 5: Format Column Charts Chart title and axis titles added Chart style A prebuilt chart format that applies an overall visual look to a chart by modifying its graphic effects, colors, and backgrounds. Chart layout A prebuilt set of chart elements that can include a title, a legend, or labels Chart type changed to 3-D Column Design contextual tab 3-D, which is short for three-dimensional, refers to an image that appears to have all three spatial dimensions—length, width, and depth

21. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol.1 Skill 5: Format Column Charts Chart title changed Chart style applied

22. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol.1 Skill 5: Format Column Charts Legend at top Vertical axis title deleted Major vertical gridlines display Horizontal axis title changed When you move chart elements such as the legend, the chart automatically resizes

23. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol.1 Skill 5: Format Column Charts

24. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol.1 Skill 6: Create Pie Charts and Chart Sheets Move Chart dialog box Pie chart displays the relationship of parts to a whole Move Chart button New sheet option button New sheet name Chart sheet A workbook sheet that contains only a chart

25. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol.1 Skill 6: Create Pie Charts and Chart Sheets Chart title added Chart sheet created Chart layout applied Category names

26. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol.1 Skill 6: Create Pie Charts and Chart Sheets Format Data Labels dialog box Category Name and Percentage selected Inside End selected On the Layout tab, in the Labels group, click the Data Labels button, and then click More Data Label Options.

27. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol.1 Skill 6: Create Pie Charts and Chart Sheets Data labels selected Series 1 Data Labels selected Chart Elements arrow You can use the Chart Elements list to select any chart element.

28. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol.1 Skill 7: Apply 3-D Effects and Rotate Pie Chart Slices Selection handles surround pie chart You can modify chart elements by changing the fill color or texture, or by adding an effect such as a shadow, glow, reflection, or bevel.

29. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol.1 Skill 7: Apply 3-D Effects and Rotate Pie Chart Slices Spin box Widths and Heights set to 512 pt Material button Shape effects applied to pie chart

30. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol.1 Skill 7: Apply 3-D Effects and Rotate Pie Chart Slices Shadow below chart Rotation of X changed to 55

31. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol.1 Skill 7: Apply 3-D Effects and Rotate Pie Chart Slices Convex beveled outline Fill color in chart area The order in which the data series is plotted is determined by the order of the data on the worksheet. The pie chart slices can be rotated up to 360 degrees.

32. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol.1 Skill 8: Explode and Color Pie Slices, and Insert Text Boxes Move pointerUtility Tax slice selected Dotted lines Indicate position of slice as it is moved Explode Pull out one or more slices—of a 3-D pie chart to emphasize a specific slice or slices in a pie chart.

33. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol.1 Skill 8: Explode and Color Pie Slices, and Insert Text Boxes Format Data Point dialog box Fill selected Solid fill option button selected Color button arrow With the Utility Tax slice still selected, on the Format tab, in the Current Selection group, click the Format Selection button.

34. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol.1 Skill 8: Explode and Color Pie Slices, and Insert Text Boxes Lines indicate outline of text box as it is drawn Text Box button On the Layout tab, in the Insert group, click the Text Box button.

35. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol.1 Skill 8: Explode and Color Pie Slices, and Insert Text Boxes Utility Tax data label moved Text box inserted

36. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol.1 Skill 9: Update Charts and Insert WordArt February data marker updated Sheet tabs The labels along the lower border of the workbook window that identify each worksheet or chart sheet. When worksheet values are changed, the chart is automatically updated.

37. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol.1 Skill 9: Update Charts and Insert WordArt Water data marker updated When underlying data is changed, the pie chart percentages and pie slices are automatically recalculated and resized.

38. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol.1 Skill 9: Update Charts and Insert WordArt Five rows and WordArt inserted

39. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol.1 Skill 9: Update Charts and Insert WordArt Text effects applied to WordArt

40. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol.1 Skill 10: Prepare Chart Sheets for Printing Only the column chart displays in preview of printed page When an embedded chart is selected, only the chart will print.

41. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol.1 Skill 10: Prepare Chart Sheets for Printing WordArt, data, and chart display on one page Page 1 of 1 On the Page Layout tab, in the Scale to Fit group, click the Width button arrow, and then click 1 page. Click the Height button arrow, and then click 1 page.

42. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol.1 Skill 10: Prepare Chart Sheets for Printing Print tabPrint Entire Workbook

43. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol.1 Skill 10: Prepare Chart Sheets for Printing Next Page button Print button 1 of 2

44. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol.1 Skills for Success In Chapter 1, you practiced the following skills: –Open Existing Workbooks, Align Text, Construct, Copy Formulas, Format Numbers –Create, Format Column Charts –Create, Format Pie Charts, Chart Sheets –Update Charts, Insert WordArt, Prepare Chart Sheets for Printing

45. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol.1 Congratulations You have now completed all Skills for Excel Chapter 2

46. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol.1 All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2011 Pearson Education, Inc. Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall