1. Lions Clubs International Foundation
12/03/2010
Lions Clubs International Foundation
Planning for Success: Multiple District and District Coordinator Goal Setting Webinar

2. Webinar Agenda Goal-setting Overview The Goal-setting Survey
12/03/2010
Webinar Agenda
Goal-setting Overview
The Goal-setting Survey
Resources for Goal-setting
Goal-setting: Step-by-Step
Goal Monitoring
Fundraising and Communication Strategies
We Care. We Serve. We Accomplish.

3. Goal Setting Process Goals established and submitted via online survey
12/03/2010
Goal Setting Process
Goals established and submitted via online survey
Submission Date: October 31, 2012
Both MDCs and DCs will set goals

4. Goal Setting Process Use LCIF Reports including:
12/03/2010
Goal Setting Process
Use LCIF Reports including:
Status of Installments
Total Recap Report
MJF Listings
At minimum, set a contributions goal increase of 5-10% above an average year of contributions to LCIF

5. Goal Setting: MDCs Have a plan
12/03/2010
Goal Setting: MDCs
Have a plan
Set goals for each district with your DC team
Analyze reports
Help DCs determine which clubs to offer a presentation
Help districts with fundraising
Make sure your DCs understand the goal setting process
Assist your DCs in working with their DG and DG Team, if necessary

6. Goal Setting: DCs Consult your District Governor Work with your MDC
12/03/2010
Goal Setting: DCs
Consult your District Governor
Ensure your DG supports your goals
Ask your DG for assistance in achieving goals
Communicate your progress to your DG
Work with your MDC
Make sure your MDC is aware of
your goals
Ask for your MDC’s assistance with your goal setting, if necessary
Communicate your progress to your MDC

7. Goal Setting Survey Questions
12/03/2010
Goal Setting Survey Questions
What is your target number of clubs to be visited in fiscal year ?
What is the estimated number of articles and web news posts you plan to distribute this year?
Will you conduct MJF recognition activities during your district conventions?
Will you give regular reports to clubs of their available MJF recognition credits?

8. Goal Setting Survey Questions
12/03/2010
Goal Setting Survey Questions
How much was raised in your district last year?
What is the goal for donations in your district this year?
Is your District Governor/Council Chair supportive of this donation goal?
Are you aware of One Shot, One Life: Lions Measles Initiative?
Do you need more information about LCIF programs in order to promote the Foundation?

9. Resources for Establishing Goals: Reports
12/03/2010
Resources for Establishing Goals: Reports
The following reports are available to assist you with your goal setting:
Current MJF/PMJF Listing for your district
This report shows all the individuals in your district who are MJFs or PMJFs. Use this to determine which clubs have never named an MJF and encourage them to name one. Or suggest that those clubs with many individuals who are MJFs or PMJFs consider becoming a 100% MJF Club.

10. Resources for Establishing Goals: Reports
12/03/2010
Resources for Establishing Goals: Reports
The following reports are available to assist you with your goal setting:
Current Status of Installments Report for your district
This report shows all the accumulated MJF and PMJF credit in your district. Use it to identify clubs and individuals that are near completion of an MJF or PMJF and encourage them to complete it. Encourage clubs that have many credits to apply for MJFs or PMJFs, or to consider becoming a 100% club.

11. Resources for Establishing Goals: Reports
12/03/2010
Resources for Establishing Goals: Reports
Club Health Report for your District
This report indicates the current status of all clubs in your district, including number of members, charter date and whether membership is increasing or decreasing. The report also shows cumulative giving to LCIF during the fiscal year. Use it to identify clubs with potential to support LCIF. This report will help you to prioritize which clubs to visit.
Recap of Donations
This report provides the complete list of donations made to LCIF during the Lions year, sorted by club. Details of each donation are included so that you can which donation program is most relevant for your area, i.e. club donations, MJF donations by individuals, Contributing Memberships, etc.

12. Other Resources for Establishing Goals
12/03/2010
Other Resources for Establishing Goals
In addition to reports and information, there are other important resources you should consult when setting your goal. Including:
Your District Governor and DG Team
Your DG may have valuable insights into clubs and Lions in your area that can aid you in goal setting. Additionally, you will have a much greater chance of meeting your goals if you are able to work closely with your DG.
Your Multiple District Coordinator
If you are a DC, your MDC should assist you with any questions you have during the goal setting process. Your MDC may hold a goal-setting meeting or consult with you by phone or to ensure that you are successful in your goal-setting. Your MDC will also be there to assist you as you work to meet your goal throughout the year.

13. Other Resources for Establishing Goals
12/03/2010
Other Resources for Establishing Goals
Your LCIF Staff Coordinator
LCIF staff coordinators are available to assist you with reports and other questions. Each Constitutional Area has a staff coordinator assigned to work with MDCs and DCs in that area. The appropriate staff coordinator for you area is listed on the LCIF website and in the online training manual.
Former District Coordinator
If you are new to the role of DC, you may find it helpful to consult with the former DC for your area, if appropriate. This person may be able to provide you with important information on clubs, donations and other LCIF-related activities.

14. Goal Setting Responsibilities
12/03/2010
Goal Setting Responsibilities
LCIF District Coordinator (DC) Responsibilities
District Governor (DG) Responsibilities
LCIF Club Visit Activities
Conduct at least one club visit each month
Inspire Lions to serve both their local and global communities through LCIF
Thank Lions for their past LCIF support
Request and encourage future LCIF Support
Incorporate local and international LCIF news into your remarks during club visits and district events
Thank Lions for past support of LCIF and remind them of LCIF’s important work
Promotional Activities
Ensure information about LCIF is presented at the district convention and other events
Share important LCIF statistics and local data with the DG
Ask the DG for an opportunity to provide regular LCIF briefings during the district cabinet meeting
Provide promotional opportunities for the LCIF coordinator and provide an opportunity to recognize supporters of LCIF at district conventions and events
LCIF Contribution Goals
Using LCIF data, set a contributions goal increase of 5-10% or more above an average year of contributions to LCIF from your district; in some areas, this may mean an increase of one new MJF
Be knowledgeable of the district’s past giving history to LCIF and assist the LCIF DC in meeting the increase
Leadership Activities
Establish LCIF district goals with input from the district governor
Be knowledgeable of the LCIF grant history for you district
Assist the LCIF DC in establishing goals
Request regular reports from the LCIF DC during cabinet meetings

15. Goals: An Example District ABC sets a goal of $30,375.
12/03/2010
Goals: An Example
District ABC sets a goal of $30,375.
This is an increase of $7,875, or 25%, from the previous year
Before
13 out of 30 clubs donate
10 Lions become Contributing Members
After
In addition to the previous year’s donations:
2 new Clubs award MJFs = $2,000
2 new Clubs hold LCIF Fundraiser = $1,000
4 Lions make $500 gifts toward PMJF = $2,000
10 new Gold CM = $1,000
20 new Silver CM = $1,000
50 new Bronze CM = $1,000
Total = $8,000

16. Goals: An Example In summary, the LCIF Coordinator must target:
4 Clubs that did not give last year
Check the Total Recap report to identify these clubs
5 MJFs with potential to become PMJFs
Check the Status of Installments Report for Lions with MJF credits
80 Lions as new Contributing Members
Check the Total Recap report for clubs with several CMs already or new clubs whose members did not support last year

17. Goal Setting: Step By Step
On-line survey sends your goals directly to LCIF
Either click on the address in the or copy and paste the address in the address bar of your web browser:
Multiple District
District

18. Goal Setting: Step By Step
This is what the on-line survey will look like.
Use the mouse to click in the text box and then type your answer
Use the mouse to click in the bubble next to the answer of your choice

19. Goal Setting: Step By Step
Use the scroll bar to move down the page .
All questions marked with an asterisk must be answered.

20. When all questions are answered, click on the SUBMIT button.
Goal Setting: Step By Step
Please, find the total amount raised in your district using LCIF reports provided.
When all questions are answered, click on the SUBMIT button.

21. Goals: Monitoring
A new goals monitoring process will be instituted for the 2012 – Lions year. Twice per year, LCIF DCs will be asked to report on their progress to their MDC. In turn, MDCs will report their progress to their SC member.
Allow LCIF and the SC to monitor worldwide progress toward meeting LCIF goals
Enable MDCs to identify DCs who may need assistance in meeting their goals
Enable SCs to identify MDCs who may need assistance in meeting their goals
Allow LCIF staff to identify areas in which they can assist coordinators
Give coordinators the opportunity to ask questions and request assistance
We Care. We Serve. We Accomplish.

22. Goals: Monitoring Mid-year and year end reporting
Early January, 2013: DCs receive and complete a monitoring survey
MDCs and DCs will discuss the survey by phone.
MDCs will then report on results to their SC member
This process will be repeated in June During the June 2013 calls, setting goals for the next Lions Year will also be discussed.
We Care. We Serve. We Accomplish.

23. Fundraising Strategies
Clubs that did not donate last year
Send a letter
Offer to visit
Inform the clubs of the good work of the Foundation
Inform the clubs of the grants received from LCIF for the district
June Recap of Donations Report:

24. Fundraising Strategies
MJF Credit Balances:
Individuals or clubs close to US$1,000
Encourage them to ‘top up’ donations in order to name an MJF or PMJF
Challenge the clubs to donate at least one new MJF this year
+ $ = $1,000
We Care. We Serve. We Accomplish.

25. Fundraising Strategies
Contributing Memberships:
Encourage individual donations
Promote CMs through club visits and conventions
Challenge clubs to become 100% Contributing Member clubs
We Care. We Serve. We Accomplish.

26. Fundraising Strategies
12/03/2010
Fundraising Strategies
Encourage Lions to include LCIF in their estate plans:
Information on the LCIF
website
eBrochures
Lions should talk with an
attorney or estate
planner

27. Fundraising Strategies
Thank Donors:
Thank donors (clubs and individuals) through recognition
Profile generous donors on website, in newsletter, or local paper
Recognize MJF donors at conventions and club meetings
We Care. We Serve. We Accomplish.

28. Fundraising Strategies
Leo Clubs:
Help Leos understand the importance of LCIF and its good work throughout the world
Encourage Leo clubs to fundraise on behalf of LCIF as up and coming global leaders
Try to promote 100% Leo club participation
District 23C Connecticut Leos – 100% club participation!
We Care. We Serve. We Accomplish.

29. Communication For planning and ongoing evaluation of success:
13 Steering Committee Members
150 Multiple District Coordinators
750 District Coordinators
45,000 Clubs
District Governor Teams
LCIF Steering Committee <-> Multiple District Coordainators
Multiple District Coordinators <–> District Coordinators
LCIF Staff

30. Communication For education, outreach and to mobilize contributions:
Club visits
Newsletter articles
Presentations at conventions and leadership development events
Zone and district cabinet meetings
Direct mail appeals
Local media coverage of LCIF impact

31. Communicate: MJF Program Changes
There are now four Areas of Giving from which to choose when making a contribution.
Donations within these four general areas are eligible for Melvin Jones Fellowship recognition
More specific donations within these areas will be honored by LCIF but will not be eligible for MJF recognition (i.e. donations for Special Olympics Opening Eyes, SightFirst, Lions Quest, etc.)
The Measles Initiative under Humanitarian Needs is MJF eligible
Area of Greatest Need
Humanitarian Needs
Youth
Sight
Disaster
We Care. We Serve. We Accomplish.

32. Questions?