Presentation on theme: "Leveraging Your Microsoft Volume Licensing Agreement to Your Advantage"— Presentation transcript:
1 Leveraging Your Microsoft Volume Licensing Agreement to Your Advantage Ohio Contract # 0A02011
2 Your Team ASAP Software Microsoft Lynn Tumen, Account Executive Chris Moore, Inside SalesState Governmentfax:Angela Welbaum, Inside SalesLocal Governmentfax:MicrosoftJim Baumgart, Account ExecutiveJalel Levy, HQ Sales Repx11493Robert Van Meter, Local Gov Repx11700
3 Webinar Agenda Understanding Volume Licensing Microsoft Volume Licensing ProgramsSelect AgreementSoftware AssuranceEnterprise AgreementSoftware Assurance UpdateNew BenefitsWhere to get help!Procurement made easy with ASAP E-Way!
4 Licensing Types OEM Licenses Retail Licenses Pre-installed on new machinesAvailable via System Builder program & major OEMsLimitations: Can only be sold with new machine or new machine components.Software cannot be transferred to different machinesRetail LicensesFPP (Full Packaged Product)Available from Retail and Business Resellers
5 Licensing Types Volume Licensing Open License, Select, Enterprise, and Enterprise Subscription AgreementsOpen License available from any resellerSelect, available from Authorized LARs only (Large Acct Resellers)Enterprise, available from Authorized LARs only
6 Licensing TermsLicense (L) – full license with no prerequisites to purchase. Allows you to run that version of License.Software Assurance (SA) – purchase with new License or within 90 days of buying new license or OEM license. Provides a host of benefits covered in the next slides.License with Software Assurance (LSA) – Allows you to purchase “net new” licenses with SA coverage included.Product Pools - Applications, Systems, ServersSoftware Assurance Membership – Enrollment under Select where customer commits to buying all future licenses with SA.Microsoft Volume Licensing Services (MVLS) – Web based tool used to administer SA benefits.
7 Select vs Enterprise Agreement Select AgreementSimple vehicle for buying individual licenses.- Choose the products and Software Assurance on those products.Enterprise AgreementEstablish your core productsAdditional Training and Technical Support for Your EnvironmentLicensed for the most current versions of those products.- Also, your cost will decrease in years 4,5,6 if you choose to renew the EA agreement
8 Select-Ohio Master Agreement# 01S63879 Features and BenefitsPurchases tracked via enrollment unique to each agency.Level D Pricing: Highest Discount LevelPurchasing Software Assurance is initially optional. Once a customer chooses to buy SA they are committed to buy each year of the contract and may pay on an annual basis.Current agreement expires 9/30/2006 to be replaced with new three year agreement. SA customers will have option to renew SA on the new contract
9 Enterprise-Ohio Master Agreement# 01E62121 Features and Benefits- Three year agreement priced per desktop per year- Price protection for full term of EA- Easy to Manage- True Up Annually
10 Enterprise Agreement Enterprise Agreement 6.0 (100 PC minimum) Platform Products:Office Pro, Win Pro Upg, Core CALPrice Levels:Level A: 250 – 2,399Level B: 2,400 – 5,999Level C: 6,000 – 14,999Level D: 15,000+ All Ohio Government Enters at Level DAdditional Products Pricing:Priced by Enterprise Product level Prices equal to SelectTrue UpL + remaining full years of SA term + ½ SA for installation yearRenewal Pricing:Discounted priceKey points:New in EA 6.0:Core CAL has replaced the BackOffice CA. More about that in a couple slides.Levels have been consolidated to four – we’ll talk about how that maps to the Select levels.Additional product pricing now takes into consideration EA purchases, and maps to Select price levels more info in later slideTrue up – calculated by License + remaining years of SA, including a half year of SA for the year when installed. Benefit of EA over select, select you pay for full year.New renewal pricing better reflects customers existing investmentThe key features of the Enterprise Agreement 6.0 are mostly unchanged from As a quick overview, the key elements are:Payments spread out in equal annual installments, over the term of the enrollment, payable on each anniversary date.A selection of Platform Enterprise Products that the customer orders for all of their desktops.The non-platform Enterprise Products are those products that a customer orders for all of their desktops and gets a discount over the Select pricing. These products are not part of the core platform.There is also a selection of other products that a customer can add to their EA, known as Additional Products.For EAs, there is what is sometimes referred to as an ‘evergreen’ or open-ended agreement term. The customer can continue to add enrollments to the agreement at any time, without ever having to renegotiate the core agreement terms.There continues to be an annual true up, so customers can add desktops at any time during the year, but report and pay for them at the anniversary date, rather than have to pay for those desktops every time they are added.And of course, for all of the products purchased under the EA, the customer is entitled to any new versions that are released during the term of the enrollment.No change in types of product offerings from 5.0Enterprise products are products ordered for every desktop; Additional Products don’t have that standardization requirementTwo types Ent productsplatform ent products (win, off, core)Non-platform Enterprise Products (Visio std & Project Central)An Enterprise Product license is one which a customer orders for all of their entity’s eligible desktops. Platform Enterprise Products are specifically the collection of products that make up the Microsoft platform: Windows desktop, Office, and Core CAL. A Customer must choose at least one of the three platform Enterprise products.A non-platform Enterprise Product is one that is also standardized across all desktops, but it is not part of the Microsoft platform. As a result, it is not eligible for a platform discount, which is discussed in a later slide.The non-platform Enterprise Product offerings for EA 6.0 are Visio Standard and Project Central.Additional Products are those products that a customer can order on their EA, but they don’t need to purchase them for all of their desktops. We’ll cover additional products in more detail in a few slides. Can just add them to the EA.All products ordered through an EA include the Software Assurance benefits for the term of the enrollment.EA Price Changes Effective 10/1 Replacing BackOffice CAL with Core CAL reduces Server Component EA priceDesktop and Windows Component price goes upMicrosoft negotiates final price directly.Eliminates two tier negotiationsOverall effect is slight net decreaseRenewal pricing available effective May 10thEA Pricing and Payment Rules Enterprise ProductsPrice levels per pool set at signing by initial Enterprise Product ordersPrices set at signing (including true up pricing)Payments for initial order amortized annually over termAdditional ProductsPrice levels per pool set at signing by Enterprise ProductsLevel A for any remaining poolsPrices set at initial purchase (including true up pricing)Three components: price level, price, paymentInitial purchase benefits:Set price per level for termAmortized over termPayable at each anniversaryPurchase made later must be paid as single lump sumPurchases made at signing have the benefit of establishing a set price per level for all future purchases. The total price is amortized over the term in three equal payments, payable at each anniversary date.Once a product is added to the enrollment, the customer must report any new quantities of that product at the next anniversary as part of the annual true up.All products added at signing are amortized over the three years; any licenses added after signing are lump sum payments.While true ups happen at the anniversary date, a new Additional Product can be added at any time and paid for at that time.
11 You Have the Ability to Design Full Environment Coverage! Enterprise AgreementEnterprise Agreement ProductsOffice Professional Enterprise and Software AssuranceXP Professional Upgrade and Software AssuranceCore CAL and Software Assurance - Client access license that provides the rights for “desktops” (i.e., devices) to access Exchange, Windows, SharePoint Portal and SMS Servers.Servers must be licensed separately – or they may be added to your EA enrollment.You Have the Ability to Design Full Environment Coverage!Core CAL Overview Client access license that provides the rights for “desktops” (i.e., devices) to access the following servers:Exchange 2000Windows Server (Whistler)SharePoint Portal ServerSMS (2.0)Servers must be licensed separatelyLicensing package for clients – not available through retailPositioning StatementCore CAL provides a convenient way for enterprise customers to license their desktops for intranet, networking, and collaboration.Benefits of Core CAL Customer BenefitsConvenienceEasy way to license basic components across all desktopsReduces burden among IT to count the number of client licenses to access each individual server software.By removing SQL, HIS and ISA: not overpaying for access rightsPricingPackage discount about 5% less than licensing individual CALsVolume Licensing offeringsEnterprise AgreementsCore CAL replaces BackOffice CALSQL Server available as Additional Product (Server/CAL or per proc)Select and Open LicenseCore CAL or Individual CALs (Exchange CAL, SMS CAL, Windows CAL, SharePoint Portal Server CAL)Key points:Primary benefit is a convenient way to buy – only slight discount over the sum of the partsReplaces BO CAL in EA; SQL offered as additional productAlso available in Select and OpenMost customers were unhappy with SQL in BackOffice because they felt they were paying for it as a processor as well as a CAL. This eliminates any double paying.Other customers were unhappy because they were paying for SQL and they did not even use it. About 30% of all customers used SQL.
12 Enterprise Agreement Component Enterprise Agreement - Office Professional Only- Windows Desktop OS upgrade Only- Core CAL Only- Or any combination of the above Enterprise Products
13 Software Assurance Benefits of Software Assurance - Budgeting - Productivity- Support- Tools- Training
14 Software Assurance Features of Software Assurance Both Desktop andServersSpread PaymentsNew Version RightsTechNet Online Concierge ChatCorporate Error ReportingWinPEeLearningDesktopHome Use ProgramEmployee Purchase ProgramGovernment SourceLicensing ProgramTraining VouchersProblem Resolution SupportExtended Lifecycle Hot-fix SupportExchange Intelligent Message FilterTechNet PlusFeatures of Software AssuranceNo increased cost for Software AssuranceOfferings available effective September 2003
15 Desktop Offerings Offerings Select License with NO Software Assurance Regular Select License with Software AssuranceSelect License SAMEAProductivityNew Version RightsSpread PaymentsHome Use Program (Office System)Employee Purchase ProgramSupportTechNet Online Concierge ChatExchange Intelligent Message FilterToolsWinPECorporate Error ReportingTrainingeLearningCTEC Training Vouchers
16 Server Offerings Offerings Select License with NO Software Assurance Regular Select License with Software AssuranceSelect License SAMEAProductivityNew Version RightsSpread PaymentsSupportProblem Resolution SupportWeb Support for Standard EditionBusiness Hour Telephone and Web Support for Enterprise EditionTechNet Online Concierge ChatTechNet PlusExtended Lifecycle Hot-fix Support
17 Desktop/Server Offerings Select License with NO Software AssuranceSelect License with Software AssuranceSelect License SAM EnrollmentEA/Enterprise Source Licensing Program (ESLP) Windows Desktop OnlyToolsWinPECorporate Error ReportingTrainingeLearning
18 Microsoft Volume License Services SupportTraining-MVLS User GuidesOne guide for each SA BenefitDownloadable from Microsoft Licensing Web site
19 Take Action What are the Next Steps? Complete a Select Enrollment under the State Select Agreement:Mail two signed originals to either Angela Welbaum or Chris Moore at:ASAP Software850 Asbury DriveBuffalo Grove, IL 60089- Work with ASAP Software and your Microsoft Rep to determine if an Enterprise Agreement is right for you.- Review SA Benefit Guides to assist in administering SA Benefits.
20 Sites to VisitMaster Contracts and PricingEnrollments, Presentation & SA Benefits Guide
21 ASAP E-Way Accessing Your Information Online - Obtain contract pricing- Place and track orders for licenses, shrink-wrap, media, docs, add-on hardware, services- Run activity reports- Request tech support and RMAs
24 ASAP eSMART E-Way Tracker ASAP eSMART is an integrated suite of internet based tools that provide ongoing asset management services including:- Software License Management- Software and Hardware Inventory Control- Device serialization and tracking.- Comprehensive ReportingThese tools provide acomprehensive asset managementsolution delivered via a hosted model.E-WayTrackereSMARTTrackerASAP Software’s fully automated proprietary system which tracks software licenses, manages contract compliance, and reports performance against contract commitments, first introduced by ASAP in 1996Benefits of TRACKERReal-time VLA contract managementManages VLA complexities automaticallyLevels/SKUsRequired maintenanceProvides detailed reporting of all software purchases across an enterprisePublisher audited-SIIA approved software purchase historyASAP E-Way (1999)Obtain contract pricingPlace and track ordersManage your VLA’sRun standard or custom activity reportsRequest tech support and RMA’s..and now introducing ASAP’s eSmart!!!
25 ASAP and Microsoft Resources ASAP SoftwareLynn Tumen, Account ExecutiveChris Moore, Inside SalesState Governmentfax:Angela Welbaum, Inside SalesLocal Governmentfax:MicrosoftJim Baumgart, Account ExecutiveJalel Levy, HQ Sales Repx11493Robert Van Meter, Local Gov Repx11700