1. SOS IRIS Phase 3 - Modernizing the NM Election System
Continuing the Success of the SOS
Integrated Reporting & Integrity System
(IRIS)

2. Project Description
Scope is to implement a modern, centralized voter registration and election management system that will eliminate duplicate data entry, reduce manual processes, and better integrate the components of conducting a statewide election.
Replace the current (expensive) statewide Voter Registration System and a number of other disparate election related software components and allow for seamless transition between candidate data, ballot preparation, ballot on demand data, election results reporting, and electronic canvassing using a single system.
Use South Dakota’s TotalVote system as the basis for SOS IRIS - provides the benefits of a “from scratch” customized system without the high cost. 2 2

3. Business Problem Disparate election systems and vendors
Many manual processes for data sharing
Increasing election costs coupled with recurring budget shortfalls
Significant reliance on vendor support
Inflexible COTS software with expensive maintenance and enhancement costs
Voting Convenience Centers do not fit the current software 3 3

4. IRIS Accomplishments – 2014 Election Cycle
Statewide Candidate Filing System
Automated Ballot Exports
Public Results Reporting
Result canvassing
Statewide Recount Results Capture
End-to-End Election Testing 4 4

5. Benefits of SOS IRIS Improved efficiency Reduced costs
Establish standardization and uniformity in critical election administration areas.
Improved customer satisfaction 5

6. Where are We Now? Phase 1 & 2 are complete
Functional requirements gathering is in progress
100% adoption of IRIS by the counties
The 2015 Legislature Approved $1.4M to continue project
Phase 3 is centered around replacing the current system used for statewide voter registration and election management (VREMS) 6

7. Components of Phase 3
Voter Registration Management – register by mail, MVD, online; track record activity and voter history
Election Management – street files, political subdivisions, petition verification
Public Access – poll map, upcoming elections, sample ballots
Data Exchange – felony convictions, deceased, MVD
National Voter Registration Act Compliance – purge process
Expanded Roles and Permissions 7

8. SOS IRIS: Critical Path8

9. IRIS Project Expenses FY14-15 Project funded from operating budget
FY16-17 C-2 Special Appropriation Approved for Phase 3
Deliverable
FY14
FY15
FY16
FY17
IRIS Development & Implementation
$252.0
$500.0
$360.0
IV&V & Testing Services
$19.9
$55.0
Project Management
$200.0
$115.0
Requirements Analysis
$190.0
Testing Contractor
$45.0
Security Assessment
$10.2
$25.0
Total:
$282.1
$800.0
$600.0 9

10. PCC Change Request Details
The SOS requests approval from the committee to continue the planning of IRIS Phase 3
Fund certification: $500.0
Anticipate Implementation Request
October/November 2015 10

11. Comments or Questions?