1. Microsoft Teams User Interface
Information Technology
IT004 Unified Communications
Microsoft Teams User Interface
Introduction to using Microsoft Teams for communications

2. Contents Looking at the Microsoft Teams User Interface (UI).
Main screen (slides 4 to 11)
Chat (slides 12 to 15)
Calls (slides 16 to 23)
Meetings (slides 24 to 28)
Applies to:
Desktop app (Windows and Mac)
Web interface at teams.Microsoft.com
Touch screen on the IP desk phones (for Calls)
Mobile devices are similar (Android and iOS)

3. What is Teams?
Chat
Meetings
Calling
Collaboration
Chat to any contact, even when they are offline
Schedule one-time or recurring meetings
Make, receive and transfer calls anywhere, anytime and across devices
Create a team to manage a project or group, create channels to track within a team
Access conversation history to pick up a conversation at any time
View and join meetings from the Teams desktop client or web app
Configure and access your voice mail, whether in the office or on-the-go
Group conversations to quickly share ideas and drive conversation
Insert memes and giphys for a fun experience
Add more attendees to your meeting on-the fly
Add others to your call, creating an ad-hoc group conversation
Share and collaborate on live applications during your meeting
Capture and share an image for simplified sharing of visuals
Conduct meetings across devices with a consistent interface and user experience
Switch devices allowing you to take your calls with you, limiting disruption
Store Office files in one place, facilitating reviews and making meetings more productive

4. Microsoft Teams This is the Microsoft Teams interface.
It is the same whether you are using the desktop app (PC, Mac or laptop) or the web interface.

5. Quick launch bar (app bar)
Activity
Chat
Teams
Assignments
Calendar (meetings)
Calls
Files
OneNote shortcut
Planner shortcut
More apps
Get new apps
Help 4

6. Your Teams
Join a Team
Your Teams

7. Individual Team view Back to the Teams view The Team you are in
Channels

8. Navigation Search and command bar Back page and forward page arrows
My profile (settings)
Link to start new chat

9. Settings Search and command bar Change your availability status
Link to start new chat

10. Tabs
Team and
Channel you are in
Tabs

11. Work area (canvas)
This is where you do your work, view chats, file directories, etc.
This is the “canvas”

12. Starting a chat Or, Start a new chat with a new person or group
Use chat icon to open chat view - chat with contacts or continue existing chats
A chat with an individual is private
A chat with a group is public – you can add others to it and let them see previous messages

13. Chat view Name of person you are talking to
Options menu: Start call, share screen or add other contacts to chat
Compose and format your message

14. Recent chats
You can either restart a recent chat

15. Chat contacts & favourites
Favourites: Add contacts to the top of your list
Or, Select a contact to start chatting with them

16. Making a call
Or, Type /call in the command bar followed by a name to find and call a contact in Teams
Select the telephone icon to open the Calls view

17. The call view
Speed dial
Contacts
Call history
Voic

18. Using speed dial
Click the handset icon on a contact card to start the call

19. Calling contacts Add a new contact Search Contacts
From here you can see their presence, and start a chat, , or call – audio or video

20. Call area
Call area
The call area looks the same on the IP desk phones

21. Call screen
The call handling and call options are the same on the IP desk phones
Call handling

22. Hold, transfer and other options
Call handling options…

23. Meetings
Use the Calendar icon to open the meetings view

24. Meetings & calendar Schedule a new meeting View a different week
Calendar (information from Outlook)

25. Creating a new meeting (Teams)
Invite every member in a channel
Subject
Find a room
Or individuals
Pick a time
Like Outlook, you can use Scheduling Assistant to help with times
Include some details
Press “Schedule” to send the invitation

26. Inviting non Teams people
Generate a web link, useful for inviting:
External people (including Skype for Business)
People not in your Team
People who don’t have Teams
Open Outlook and go to your Calendar page - “New Teams Meeting”
Creates an Outlook invite with a web link which anyone can join:
If you need a telephone number for people to dial in from a phone, please raise a call on the IT Self Service Portal
Use the Meetings icon to open the meetings view

27. Joining a meeting (Teams)
Name of meeting
Cancel and close
Use the Meetings icon to open the meetings view
Join button (click to join)
Options
Camera on/off
Blur background
Microphone
Audio settings
More options

28. In a meeting Camera Mute Share screen or file More options…
Chat window
Add people
Hang up
Call options

29. Questions & more information
If you have any questions please contact:
Project team
Place a request for information via the IT Self Service Portal at
For further information, see:
Unified Communications project website:
Microsoft Teams help: