1. WSAMA Board Meeting
MRSC-WSAMA contract

2. MRSC-WSAMA Contract Amounts
Year
Contract Payments
$21,300 (adjusted per CPI each January; current payment $23,142 )
plus $3000 travel expenses
plus waiver conf. registration for MRSC legal consultants ($1,410 value)
$14,700 (adjusted per CPI each January)
$13,000
MRSC-WSAMA Contract Amounts

3. MRSC Service Hours FY 2018-19:
150 hours of support – a $20K value - provided for Board Meetings/Association Development at no cost to WSAMA (Flannary’s time)
Plus 431 hours of support - a $38K value.
Current contract is $23K.
FY 2019 Items
Administrative
Communication
Legal
Total
Rate
WSAMA Accounting 91
$7,500
WSAMA Conference
182 64 50
296
$27,000
WSAMA Membership 33
$2,500
WSAMA Website Updates 9 2 11
$1,000
315 66
431
$38,000

4. MRSC Proposal Looking to bridge the $15K gap needed to make MRSC whole
PROPOSALS
Savings
Notes
1. Transition to conference app instead of manually designed and printed handbook.
App will save MRSC ~$5K annually in staff time.
Fee for app is $1.5K per conference. Printing costs for handbook were approx. $1.5K per conference.
2. Transition to providing Legal Notes online only instead of printing hard copies and saving materials to flash drives.
MRSC: $0
WSAMA: will save $4,000 annually in printing costs.
3. Transition work from MRSC to the WSAMA board (see next slide)
Transition could save MRSC ~$5K annually in Aimy’s time
Transition could also save MRSC ~$1K annually in Flannary’s time
4. Increase contract payment by $5,600
Primarily funded by Legal Notes savings. (No conference fee increase needed in 2020.)

5. Items to Delegate Speaker/Moderator/Education Coordinator
Aimy: 35 hours/conference
Flannary: 5 hours/conf
Assist Flannary with confirming speakers
January/February, July/August
Create and send printable PDF schedule to MRSC to upload to website
Work with MRSC to set deadlines for speaker materials
July, February
Contact speakers about deadlines for material (bios, written materials, slide decks)
MRSC needs the materials at least two weeks in advance of the conference to post on the app.
Collect and track materials and send to MRSC for conference app. Follow-up as needed
August-September, March-April
Collect AV needs from speakers
Inform speakers about comp rooms, comp registration, and reimbursement as necessary
September-October, April-May
Send completed list of speakers, bios, and session descriptions to MRSC for conference app
Send MRSC outstanding speaker materials after the conference to post on website
October, April/May
Select and confirm moderators. Update moderator packet with site-specific information, bios and agenda.
August-September
March-April

6. Items to Delegate Sponsor Coordinator Aimy: 4 hours/conference
Maintain sponsor spreadsheet (update contact info as needed)
January-March
Reach out to firms to secure sponsorship. Follow up as needed
January-February
Send confirmed sponsor list to MRSC to generate invoices
Folllow-up with sponsors as needed to collect payment
February-March
Collect logos and send to MRSC for conference app and poster
Golf Coordinator
Aimy: 2.5 hours/conference
Work with Roger M. to confirm golf location, time, green fees
February, August
Send golf details to MRSC before registration opens
Review registration list for golf and create teams
March-April, September-October
Finalize teams during conference week
April/May, October
Work with MRSC to handle payment
Other
Flannary & Larkin: 4 hours/year
Send out Doodle polls to schedule Board meetings
As needed

7. MRSC will continue to handle
Conferences and Membership
Finalizing conference agenda and confirming all speakers
CLE credits
Designing and ordering sponsor sign
Communicating with conference venue on AV needs, banquet room set up, food and beverage menu, list of comp rooms/upgrades, and room block status
Conference app
Setting up and staffing conference registration desk
Conference and membership registration
Managing materials for conference
s to members about membership and conferences
Bring laptops to conference with presentations uploaded
Listserv
Website
General
Managing listserv members
Managing and updating website content
Responding to questions from members and board
Board
Finalizing and managing board meetings
Preparing agenda and minutes

8. Fee History (FYI) Year Membership Sponsors Conference 2019
$75 (associate)
YTD: 448 members
$750
Spring: 12
$235 (member, lunch included) – Spring only: 158 members $450 (non-member, lunch incl.) – Spring only: 18 non-members
2018
$15 (member)
$50 (associate)
493 members
Spring: 14
Fall: 13
$235 (member; lunch incl.) – Spring and Fall: 366 members $285 (non-member, lunch incl.) – Spring and Fall: 20 non-members
2017
524 members
$600
Spring: 15
Fall: 14
$200 (member; lunch not incl.) - Spring and Fall: 410 members $250 (non-member; lunch not incl.) Spring and Fall: 28 non-members
2016
526 members
Spring: 13
$180 (member, lunch not incl.) - Spring and Fall: 369 members $230 (non-member, lunch not incl.) - Spring and Fall: 28 non-members
Fee History (FYI)