2. Using Technology to Improve Fleet Compliance Ruth Waring FCILT
2nd October 2019
Haydock
FORS conference

3. What do we mean by Fleet Compliance?
O licence Regime for HGVs and PCVs
ALL fleets including Vans and Cars must also comply with:
HSE Guidance: “Driving for Work”
Health & Safety at Work Act 1974 and Corporate Manslaughter considerations
Provision and Use of Work Equipment Regulations
Drivers’ Hours and Working Time Directive
Management Controls, Safe Driver, Safe Vehicle and Safe Journey
ALL road journeys for work are included: grey fleet, managers, sales people, directors, coach and bus, van drivers, motorcyclists, plant and lorry drivers…

4. Safe Driver Licence checks Dates, points, existence!
Area
Challenge
Technology
Licence checks
Dates, points, existence!
Licence Bureaux, DVLA online service
Fitness to Drive
Are drivers fit?
Confirm via App. Wellness Apps. Apps to calculate “morning after” effects. Sleep apps. Drug and alcohol interlock devices.
Mobile phone use
Are phones being used causing distractions?
Apps which cut out calls when driving
Drivers hours & WTD
Need to comply with the law and address fatigue risk
Tacho analysis, job tracking apps, remote downloads
Induction/training
Has it been done? Have drivers understood slides/handbook?
HR systems with smart phone visibility
Driver welfare
Road rage, fraudulent claims, stress
Cameras, smart phones

5. Safe Vehicle Walk-round checks Done? Location? Evidence? Bits of paper
Area
Challenge
Technology
Walk-round checks
Done? Location? Evidence? Bits of paper
Geo-location Apps
Planned Maintenance
Scheduling, communication, have they been done?
Fleet and maintenance management systems
Records/tax/insurance
When due? Done?
Fleet & maintenance management systems
On boarding and off-boarding
Asset location, asset management, transfer of records/tolls
Tyres
Pressure monitoring/punctures/tread
Tyre Pressure Monitoring systems, wheel nut monitoring systems
Axle and Vehicle Weights
Are vehicles and axles overweight?
Axle weight monitoring systems
Grey Fleet
Driving for work but not controlled
Fleet management systems

6. Safe Journey Route planning and optimization
Area
Challenge
Technology
Route planning and optimization
Combatting fatigue and adherence to drivers’ hours and WTD. Fuel economy for environmental compliance
Routing and scheduling software: strategic and dynamic
Managing incidents and breakdowns
Driver welfare; lone worker issues in vulnerable situations, near miss reporting challenges
Telematics; lone worker apps, apps to capture incident details quickly, apps to get breakdown assistance
Driver welfare
Road rage, fraudulent claims, stress, safe places to stop,
Cameras, wellness apps, diet and fitness apps, Fitbits, route planning, telematics
Safe driver communications
Ability to communicate next job/urgent collection/safety issue without using ‘phone
Systems which verbalize text and use of simple graphics
Bad weather
Weather affecting driver safety
Weather alerts and apps, podcasts to drivers via phones on weather alerts in timely manner
Lone worker
Hijack, VUAW, parking in uncontrolled areas
Lone worker apps/badges, driver communication app (WhatsApp group) to share tips; remote stopping devices

7. What Management Controls are required?
AUDITS
Driving at Work Policy
Define who is in charge
Risk Assessments
Clear guidance for managers
Check communication is company-wide
Ensure drivers have access to technology where this is relied upon for compliance

8. How can you check compliance at a glance?

9. Compliance at a glance

10. Contact Ruth Waring FCILT on 07818 212425 Ruth.waring@bigchange.com
Thank you!
Contact Ruth Waring FCILT on