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Journey Management Planning for a Safe Trip

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1 Journey Management Planning for a Safe Trip
Note to trainer: This presentation includes speaker’s notes. Traffic accidents are the leading cause of death for oil and gas extraction workers. Many of those deaths can be prevented with careful planning. In this short presentation, we will learn about a planning technique called journey management. Disclaimer: These safety materials, resources and PowerPoint® presentations are not intended to replace your company's health and safety policies or to substitute for specific state and federal standards. We do not guarantee the absolute accuracy of the material contained within these resources. Please refer to applicable state and federal standards for regulatory compliance.

2 Agenda What is journey management? What hazards do you face?
How does planning help you get to your destination safely?

3 What is Journey Management?
A detailed plan that reduces: Unnecessary travel The number of miles driven The risks faced during necessary travel Journey management may sound complicated, but it is essentially a process for getting you to your destination safely. It is based on a fundamental principle that accidents are preventable. The process is built on detailed planning – Knowing the safest route to your destination, anticipating the hazards you will encounter, and taking preventive measures. Two-way street – Managers and employers have roles. Managers provide safety controls (we’ll talk more about that in a minute). Employees are ultimately responsible for using the tools management provides. That’s true of any safety process. Journey management is also a proven technique for reducing accidents and saving lives in our industry. And you can apply the things we’ll learn today outside of work, too. Transition As I said, journey management is built on detailed planning. Let’s start by anticipating the hazards we might face on a typical drive.

4 Risk: Road Conditions Sharp curves Dangerous intersections
No shoulders Driveways Railroad crossings Icy bridges Note to trainer: These are just examples of hazards on roads. Consider doing a road-hazard assessment of the main roads you drive. You will find an example road-hazard assessment form at . Once you identify the hazards, review them with new employees.

5 Risk: Road Conditions Potholes Gravel Dust Lack of road signage
Animals Other vehicles Note to trainer: What other road conditions need to be considered? These are just examples of hazards on roads. Consider doing a road-hazard assessment of the main roads you drive. You will find an example road-hazard assessment form at . Once you identify the hazards, review them with new employees.

6 Risk: Weather Hazards Rain, hail Ice, snow Extreme temperatures
Poor visibility (darkness, fog) What poor weather do we face? Note to trainer: You can use this slide for discussion purposes. These are just examples of weather hazards. Are there any areas that experience fog regularly, or stretches of roads subject to heavy cross winds? Also, rain/ice can be most hazardous when it is hovering around within a couple degrees of freezing. Are drivers accustomed to the weather conditions in your area, and are they familiar with black ice?

7 Risk: Traffic Hazards Rush hour Aggressive drivers Light traffic
Construction areas During what times and on which roads do we experience bad traffic? Light traffic can be a problem because it’s easier to drive faster and increase your risk of rollovers. Note to trainer: Ask audience for other examples. These are just examples of traffic hazards. Make a list of dangerous locations so that they can be reviewed with new employees.

8 Risk: Vehicle Hazards Load instability Poor maintenance/repair
Lack of safety features (ex. airbags) Note to trainer: Ask the audience for more examples.

9 Risk: Vehicle Hazards Carrying hazardous materials
Vehicles with a high center of gravity Defective lights and signals What other hazards do our vehicles have? Note to trainer: Consider your company’s vehicle maintenance schedule, the driver selection process for each vehicle and whether drivers have the proper training for the vehicles they drive.

10 Risk: Driver Hazards Lack of experience/training Health issues
Fitness for duty Distractions What other hazards do our drivers face? Lack of training/experience handling difficult weather, roads and other hazards. Health issues, such as sleep disorders and poor vision. Fitness for duty issues, including fatigue, hours of service, alcohol impairment. Driver distractions, such as using a cell phone, adjusting an MP3 player, eating and anything else that takes your attention off the road. Note to trainer: Consider making a list of drivers who you think may need specific attention in any of these areas. Drivers who have had a crash are more likely to crash again. Think about what business practices are in place that encourage or require drivers to talk on the phone while driving, or drive while fatigued, and how they can be prevented. Transition Those are some of the hazards we all face every time we get in the vehicle on company or personal time. Now the question is, “How do we steer clear of these hazards?” In the safety world, we have something called the hierarchy of controls. Basically, it’s a list of ways to prevent accidents, in order of effectiveness.

11 Hierarchy of Controls Elimination – Remove Engineering – Redesign
Administrative – Limit exposure Personal protective equipment (PPE) Elimination – Simply put, you eliminate the hazard. For example, a nasty pot hole on a lease road could cause an accident. So, we repair the pothole. Engineering controls isolate people from hazards. For example, electronic stability control for vehicles helps drivers regain control of the vehicle in a skid. Administrative controls are changes to the ways people work. For example, the company might have policies that restrict employees from driving at night, limit rush hour driving, and require employees to check weather before driving. Audience Discussion – What are some administrative controls our company should put in place? Personal protective equipment (PPE) includes seatbelts for all drivers and helmets for motorcycle riders. PPE does not remove the hazard. It merely minimizes the injury if an accident happens. While it is important to use PPE every time you drive (see the seatbelt module in this program), preventative measures should be your first consideration. Transition As we learned early in this presentation, journey management is largely about planning. The first thing to consider is whether the trip is even necessary.

12 Pre-trip Planning Eliminate trip? (Go, No go) Plan your route
Include rest breaks Consider the conditions Inspect your vehicle Eliminate trip? Can you combine the trip with another trip to reduce your time behind the wheel? Route – Plan the safest route to your destination. Consider power lines when hauling loads that require high clearance. Rest breaks – In planning your route, decide how far you can safely drive in a single day. Then, plan rest breaks in safe locations along the way. Conditions – Poor roads, rush hour, inclement weather and other conditions can make driving a risky proposition. Find out what you’re getting into before you head out. If conditions are poor, consider rescheduling your trip if possible. Vehicle inspection – Make sure your vehicle is in good condition before you get on the road. Encourage documented inspections. Transition The HESS Corporation recommends the FLOWERS vehicle inspection technique.

13 FLOWERS: Vehicle Inspection Method
F - Fuel L – Leaks O – Oils W – Water E – Electric R – Rubber S – Safety F – Fuel: Do you have enough fuel for your trip? L – Leaks: Oil and water leaks. O – Oils: Engine oil, brake fluid, power steering fluid W – Water: Coolant, windshield wiper fluid E – Electric: Battery, lights, gauges R – Rubber: Hoses, drive belts, wiper blades, tires S – Safety: Items secured, two-way radios, gloves and other safety equipment Transition So you’ve done your pre-trip planning and vehicle inspection. Now, you’re ready to get behind the wheel. The journey management process continues during your trip. Acknowledgement: HESS Corporation

14 During the Trip Monitor your fatigue Take breaks Watch the weather
Avoid distractions Secure loads Be aware of your situation Monitor fatigue – Our bodies are most susceptible to drowsiness and loss of concentration during the early morning and early afternoon. Pay attention to the signs of fatigue: yawning, eyes lose focus, trouble keeping head up, thoughts drift. NOTE TO TRAINER: See the driver fatigue module for a complete list. Take breaks – You identified safe resting places during your pre-trip planning. Plan to rest 15 to 20 minutes every two hours. Drink some coffee if necessary. Monitor weather – Weather can change quickly and drastically in Texas. Pay attention to conditions, and adjust accordingly. Avoid distractions – Distractions include talking on the phone, sending text messages, eating and adjusting radios. Secure loads – Loads can shift during travel. Check them each time you stop to make sure they are secure. Be aware of your situation – This includes what other drivers are doing, changing road conditions, scanning down the road and checking your rearview mirror regularly. Transition Journey management doesn’t end when you get where you’re going. Follow these post-trip tips.

15 Post-Trip Check in with your supervisor Communicate with co-workers
Inspect your vehicle, and schedule repairs Check in with your supervisor. Tell him or her you arrived safely. Share information with co-workers – Tell them about poor roads, bad weather and other difficult conditions you encountered. Inspect your vehicle – Check tire pressure, fuel level and other things you checked during your pre-trip inspection. Note any problems you observed during your trip, such as strange noises. Transition All of these tips are part of journey management, but they do not guarantee your safety. If you feel you are at risk during any job-related task, including driving, you have the authority to stop.

16 Stop the Job What is empowerment?
You have the power and responsibility to stop the job Expectation, not a request You won’t be punished AUDIENCE DISCUSSION – Ask audience what empowerment means to them. You have the power – The company cares about you and wants you to go home safely at the end of every day. That’s why we give you the power to stop any operation and ask questions if you feel you are in danger. Expectation, not a request – We don’t just want you to exercise this power; we expect you to. And that goes for everyone in this room, regardless of your position. No punishment – You can trust that you will not be punished for reporting unsafe conditions. We want to know about hazards so we can correct them before someone gets injured. Audience discussion – How has the company empowered you to stop a job you feel is unsafe?

17 Recap You will encounter hazards You can plan to avoid hazards
Accidents are preventable You have the power You will encounter hazards – They include bad weather, poor roads, heavy traffic, vehicles that need repair and your own limitations. You can plan to avoid those hazards – Pre-trip, during the trip and post-trip planning are critical. Accidents are preventable – That is the fundamental principle of journey management You have the power – To stop any operation you feel is unsafe.

18 Resources Vehicle inspection report
Distracted driving brochure in English and Spanish Four tips for a safe commute in English and Spanish OGP land transportation safety recommended practice

19 Questions

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