1. Substitute Orientation
Crescent School District

2. Stuff we will cover Payroll
*New* SmartFind Express Substitute Calling System
SmartFind Call Times & Dates
Check-in / Check-out Procedures
Computer Access & Attendance
Student Issues
Safe Schools Trainings
Other Compliance Reminders

3. First Things First $150 per day for 7.5 hours
All subs should be available for a full day of work. Even if the teacher you are subbing for is part-time, we may need you in another spot. If you find yourself finished early, please check with the office before leaving.
Cut-off is 2nd Friday of each month
You will receive a pay stub with your direct deposit payment. Report any discrepancies to payroll.
Evie Wonderly, (360) ext 1006
Get’s Paid in August
Get’s Paid in September

4. Log-in Changes for Subs
We are using Smart Find Express as our absence management system.
FIRST - Register by Phone at You will need an Access ID from us and will be asked to record your name and set a 6-digit pin number.
THEN – Log in using your Access ID and PIN
Our Crescent School District landing page is .

5. Call Times & Dates
Calls to solicit for a substitute teaching job will only be made during these times: :30 am to 7:30 am – Today’s Jobs
3:00 pm to 9:00 pm – Future Jobs
You can restrict these times further in your personal settings.
You can also set your calendar to block out dates when you will not be available for taking calls/jobs.

6. Smart Find Express Overview/Help
Substitute Users Guide and videos are available under the Help Tab or call Evie at Ext 1006

7. Check-In, Check-Out Upon arrival, check-In at the district office:
Sign in! (this is used for payroll – pretty important if you like being paid)
Obtain key, class rosters, and computer login (if needed)
The “Substitute Book” will be in the teacher’s classroom.
Pay for lunch, if desired. Lunches must be pre-purchased at the district office; the lunchroom is not equipped to take payments. If you find yourself a frequent lunch buyer, talk to the business office to obtain your own lunch code, and then you can pre-pay for multiple lunches at one time.
At the end of the day:
Leave the class roster in the Substitute Book.
Leave Substitute Book on teacher’s desk.
Lock up and return key to office, then sign out. If you are leaving before the end of the school day, please document the time (new procedure).
If your day looks like it will end before the end of the school day, ask a school administrator if you are needed elsewhere.
Last Minute Cancellations
If you accept a job, but have to make a last-minute cancellation, please call the District office. If you leave a voic message, please leave your name and the teacher’s name.

8. Computer Access & Attendance
See Kathy Silva for:
A temporary login into the computer system, or
Your own login into the computer system
Required – Signed Employee Electronic Use Agreement
Neither the district nor the teacher will provide access to the classroom teacher’s data or gradebook
Taking Attendance: (modified from last year)
Mark attendance on the class roster for each period (only at the beginning of the day for elementary). Send a student runner to bring the roster to the office.
Attendance should be taken within the first 10 minutes of class.

9. Student Issues Discipline Policies Weapons Dress Code Cell Phone Use
Other

10. Safe Schools Training
Login at
Mandatory Trainings:
What Every Employee Must Be Told (66 minutes)
Bloodborne Pathogen Exposure Prevention (19 minutes)
Boundary Invasion (25 minutes)
Bullying: Recognition & Response (25 minutes)
Suggested Training:
Online Safety: Cyberbullying (21 minutes)
Deadline to Complete mandatory trainings: 10/31/2019
If you can bring in a certificate* from watching these through another district, please do and we will waive the requirement. (*Or to Nora Martin at )

11. Other Compliance Stuff
Current teaching or substitute certification – must register with our district. If your certificate has an expiration date, also please register with us at every renewal.
Fingerprinting
Application & Sexual Misconduct Forms
Payroll/Hiring Compliance
W-4
I-9 (SS & Dr License)
Direct Deposit
Retirement
Hours are reported to DRS. Substitutes can purchase service credit for retirement, and should contact DRS for more information.
Sick Leave
Subs earn one hour of sick leave for each 40 hours worked. Sick leave balances will appear on each month’s pay stub. If you should need to use sick leave, please contact Evie Wonderly, ext 1006.

12. Know someone who wants to sub at Crescent?
Substitute Applications can be submitted online using our Fast Trak system:
Are you interested in taking substitute para jobs? Pay is $15.32 per hour.
If so, please contact Kathy Silva ( ext 1001) to get on the calling list. (Substitute para jobs are not posted in SmartFind at this time).

13. Thank you
For being part of our team!