1. Budget Update
April 29, 2019

2. Fiscal 2020 Operating Budget Process Update
State/Tuition/GOF and NTT
VC areas and Academic Affairs have met with budget/provost office
Some areas were asked to revisit 3% and/or flat scenario and have been working with budget and/or provost office
3% cut scenario would have garnered ~$5.5 million if all cuts were accepted and implemented
Current plan is to get to $3.0 million in savings from 3% cut scenario
Some budget areas will require plus ups due to various factors (contractual increases, new facility requirements, enrollment) which will result in other areas taking the full 3% cut to meet the overall $3.0 million target
There are ongoing plans centrally for other consolidations and savings strategies that will be in addition to cuts from the 3% cut scenario that may also affect areas
Revenue based funds
Revenue-based funds will use prior year process of allocating expected FY20 revenue in expense budget
Carry-forward more likely to be approved for capital requests than operating budget just as in FY19
Template submissions will be used as a guide if they seem reasonable when compared with recent historic trends
So far there has been much more focus on the general funds in this process

3. Fiscal 2020 Operating Budget Timeline
May 31
Return templates with what will be final State/Tuition/GOF & NTT budget for FY20
June 1-14
Budget office and Provost office will work to populate template with final revenue-based budget allocation, which will then be sent to budget areas
It is possible that on May 31 some of these will be ready, if this is the case we will communicate at that time, however in order to ensure a detailed analysis in some funds it is likely this will happen later than May 31
July 1
Budget upload for general funds and most revenue-based funds, some revenue-based funds will follow the prior process (RTF as an example) and will be loaded at a later date
July 1 – September
Roll out of new budgeting software
Budget office will import budget templates into software and budget areas will be trained on using the “budget plan files”
Training sessions will be scheduled for new users
The goal is that budget areas will be able to push down budgets in the software to lower level departments as an exercise to get used to the new software and so they can Identify users in their areas who made need access for the FY21 process, however budgets will already be loaded into PeopleSoft. This exercise is meant to be a learning experience for the FY21 process and in general the software should feel similar in concept to our current process, except at a lower level of detail by department.

4. Fiscal 2020 Capital Budget Timeline
April 25 – June 1
Budget office and provost office working together to pull all FY20 requests from areas into one concise schedule
This will include any ongoing projects that do not appear will finish in FY19 and that are multi-year that began in FY19 and continue
June 1 – June 14
Provost, VCAF, and Chancellor allocate capital funds to projects on a “pre-approval basis” within available resources
Areas will then receive their pre-approval list
July 1
Budget areas will be able to submit CAR forms to OBFP to gain final approval and begin the procurement process