1. 2019-20 State Reporting Updates
2019 Boot Camp

2. *Updates since Spring Regional Meeting
19-20 Collection Files
COLLECTION FILES WITH CHANGES
COLLECTIONS WITH NO CHANGES
Student School Association
Report Card March
Advanced Course Completion
Special Education Discipline (Discipline Action)
Graduation Guidelines
SPED Interchange (Child and Participation)
RITS
EDIS
Staff Assignment
School Discipline (Formerly SDA)
TSDL (Returning for 19-20)
*Updates since Spring Regional Meeting

3. Updates for 19-20 Changes Since Spring Regionals

4. Updates to Discuss
Student School Association (SSA) file (Student Interchange)
Attendance
Funding Codes Related to Full-Time Kindergarten
Participation file (SPED Interchange)
Staff Assignment file (Staff Interchange)
School Discipline file
Course Enrollment file (Teacher Student Data Link)

5. SSA – Attendance

6. Impacts of SSA – Attendance
No change to attendance set up or data entry
Opportunity to validate attendance earlier
CDE has communicated updates with SIS vendors- updates forthcoming
Total Days Attended
Total Days Excused
Total Days Unexcused
______________________
Total Days Possible

7. Attendance Snapshot Addition
The snapshot is scheduled to be open in April with clearance deadlines in June.
This snapshot contains student level attendance information for each school.

8. Impact to School – Attendance Snapshot
SSA Errors
Attendance fields will only pull errors if blank or not numeric
Level 2 EOY and OC snapshots will not reference the Attendance fields
Attendance Snapshot will lead to an additional set of Level 2 errors during the end of the school year

9. SSA – Funding Codes Retired Funding Codes
New Kindergarten Funding Codes
89 – Not Eligible, CPP/ECARE Allotment Met
83 – Part-Time, CPP/ECARE
No longer an option for grade 007
Still an option for grade 004
80 – Full Time, Non Specific
91 – Full Time Online (single district)
92 – Full Time Online (multi-district)
Updated Funding Codes
Not applicable options for CSI schools

10. Impacts of SSA – Funding Codes
Check that kinders have appropriate funding code in SIS:
80 for full-day students
82 for half-day students
Check that no students have the 89 funding code
CPP/ECARE
Schools can now use one CPP and one ECARE slot for full day preschool
Schools can use two ECARE slots for full day preschool.

11. PowerSchool SSA Issue

12. Participation - Delay Codes
The addition of 4 new codes mostly related to Not Valid options
The removal of 17 delay codes
Modification of the definition of 8 delay code definitions
Delay Codes Added
58 – Not Valid – Additional evaluations or special evaluations needed
59 – Not Valid – No personnel available for evaluation
60 – Not Valid – Staff missed the timeline
61 – Not Valid – Other__________(provide explanation in exception request)

13. Impact to School – Delay Codes
Coding option “61 – Other” now requires an exception be requested, so more details on the reasoning for the delay will need to be provided to CDE for reporting purposes.
SIS/PMS updates are anticipated to be implemented this fall
First opportunity to utilize these options will be for December Count
*See Special Education Participation File Layout for the Delay Codes available within each delay field.

14. Staff Assignment – In Field Status Field
06 – HQ via 24 Hours is no longer a valid code

15. Impact to Schools – In Field Status
Schools will need to update all staff previously coded as HQ via 24 Hours to best applicable option.
Starting point files have all of the 06 – HQ via 24 Hours options highlighted to ensure people update.

16. School Discipline Collection
The Attendance file has been removed completely
SASID/LASID was added to the remaining 3 files and made optional to assist with accurately reporting discipline information by student.
While CDE is making SASIDs/LASIDs optional, CSI encourages schools to utilize this field streamline troubleshooting of errors.

17. Impact to School – School Discipline
Student-level discipline data will be made available to data contacts if the SASID/LASID field is completed
Depending on how IC/PS sets it up, there may be a way toggle this field on when needed (for troubleshooting) but remain off by defaults.
As more information is made available, CSI will share out additional guidance and welcomes school feedback!

18. TSDL Collection: Dates and Deadlines
One of the longest collections – kicks off at beginning of SY (Aug 16th, 2019) and closes at the end of the SY (July 9th, 2019)
Initial Training/Guidance will be released start of school year on August 16th, rather than mid-year
Course Code initial submission due September, 17th

19. Impact to schools – TSDL Dates and Deadlines
One of the longest collections – Impact: Schools will want to be sure they are staying on top of this collection. As it spans the academic and calendar year, it can be easy to let this collection fall by the wayside. Mark work calendars with all collection deadlines and dates.
Initial Training/Guidance August 16th, Impact: Schools will have the training necessary to start the collection process as early as possible.
Course Code initial submission Sept. 27th - Impact: Schools will need to perform Course Code audits in their SIS in advance of the Course Code initial submission. Plan for lead time.

20. TSDL Collection: Collection Requirements
All 6-12th grades need to be included
SIS Course Audit to confirm alignment with current SCED codes (SCED version 3 & 4)
No requirement for reporting for Summer School
No summary report required

21. Impact to schools – TSDL Collection Requirements
All 6-12th grades need to be included - Impact: For the prior SY, many schools did not need to report for this collection as it was on a one-year hiatus. Nearly all CSI schools are expected to report this year.
SCED codes version 3 & 4 - Impact: SCED codes 1 & 2 no longer valid. Schools need to check SISs to confirm used of SCED 3 or 4 codes. Missing and incorrect SCED codes are the most common errors on Course Code files.
No requirement for reporting for Summer School – Impact: Summer School reporting will be required for the TSDL collection.
No summary report required - Impact: One less thing to get done!

22. Impact to School – General
Plan accordingly for new fall deadlines to support TSDL collection
More student data collected = potentially more time in error resolution process
Most common errors:
Course Code file:
Missing or incorrect SCED codes
Course Enrollment
Invalid grade and course completion code

23. Questions?

24. Thank you for Attending this Training!
Contact the Submissions Inbox with Questions: