1. Identify Requirements Processing OUTSIDE OF GFEBS
Slide: #1 Identify purpose of Requirements Processing
SECTION I. ADMINISTRATIVE DATA
Academic Hours / Methods
01 hrs / 00 mins Conference / Discussion
00 hrs / 45 mins Practical Exercise
00 hrs / 15 mins PE Review
02 hrs / 00 mins Total Hours:
SECTION II. Introduction:
Today we are going to discuss Requirements Processing
Method of Instruction: Conference / Discussion
Instructor to Student Ratio is: 1:30
Time of Instruction: 5 mins
Media: Small Group Instruction (SGI)
Instructor Note: Show slide #2; Terminal Learning Objective

2. Terminal Learning Objective
Action: Identify purpose of Requirements Processing; Identify the flow of documentation for identified requirements
Conditions: In a classroom, given ppt. reference material (Internal Link: DFAS-IN Manual , DFAS-IN Regulation 37-1,) (External Link: DoDFMR R) In blackboard: MAAWS-A (SOP)
Standards: Complete at two part Acquisition Review Board Practical Exercise, Score a minimum of 80% on the end of course exam.
Slide 2
Action: Identify purpose of Requirements Processing
Conditions: In a classroom, given ppt. reference material DFAS-IN Manual , DFAS-IN Regulation 37-1,
DODFMR R, Vol 10, Department of Defense Financial Management Regulation and MAAWS-A (SOP)
Standards: Complete at two part Acquisition Review Board Practical Exercise, Score a minimum of 80% on the end of course exam.
SAFETY REQUIREMENTS: In a training environment, leaders must perform a risk assessment in accordance with FM 5-19, Composite Risk Management. Leaders will complete a DA Form 7566 COMPOSITE RISK MANAGEMENT WORKSHEET during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW FM , NBC Protection, FM , CBRN Decontamination.
RISK ASSESSMENT LEVEL: Low
ENVIRONMENTAL STATEMENT: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to FM Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT.
EVALUATION. You will be given an exam which will include Review Detailed Expenditure Accounting Documents. A passing score on this examination is 80% and for International Students (70%).
INSTRUCTIONAL LEAD-IN. To ensure every vendor is paid properly and promptly, the DoD initiated policies and procedures that govern expenditures. This lesson will focus on the streamlined business practices that DoD has lined out to ensure documents are completed accurately and efficiently. Also, this lesson will show the flow process of documents in order for projects to be awarded and tracked.
Show Slide 3

3. Requirements Processing
Systems Processing
Requirements Management
Slide 3: Agenda
Requirements Processing
System Processing
Requirements Management
Show Slide 4

4. Requirements Processing
Unit Rep RM
Contracting
Vendor
Theater Vendor Support Cell
Payment Team-DFAS Indy
From the Cradle to the Grave
Slide 4: Requirements Processing
Discussion Question:
Who’s involved in getting what is required for the Soldier to fight America’s Wars.
Use everyday example of a homeowner making routine home and family purchases. Ask students; given the same family and family funds – how might a purchase of groceries from a local market differ from buying a new family car.
Unit Rep
Resource Management
Contracting
Vendor
Theater Vendor Support Cell
Payment Processor Team – Deployed In Place
Payment Team (DFAS)
Accounting Team- DFAS ROME
Auditing Team
FMSC
Show Slide 5
Accounting Team-DFAS Rome
Auditing Team
FMSC

5. Requirements Processing
Documentation
DA 3953 [Service] / DD Form 1155 Copy 1 /DD form 448, [Support]/ MOA [Support]/ Associated system and role with the type of requirement (GFEBS, DTS, GCSS-A, GPC-AXOL, DCPS, DJMS-DMO) / Receiving – Inspection Reports
Unit Rep RM
SF 33 Solicitation, SF 44, DD 1155 copy 1 Receiving Report, DD 250 Receiving Report. Associated system with the type of requirement (GFEBS, DTS, GCSS-A, GPC-AXOL, DCPS, DJMS-DMO)
Contracting
Bids, Awards, SF 33 Solicitation, Standard Contract (DD 1155), 1155 copy 8 Receiving Report (How to read a Contract)
Certificate of performance, receipts, invoice/ apply for CAGE Code if not in WAWF
Vendor
Slide 6: Requirements Processing Documentation
Requiring Activity (Unit): This is the unit or activity needing the supplies, services or support. The requiring activity will initiate a Purchase Request and Commitment (PR&C) DA 3953 for service or supply, or a Military Interdepartmental Purchase Request (MIPR) DD 448 for support.
Resource Management (G8): The RM verifies funds availability, certifying funds, and tracking commitments and obligations
Contracting Officer: The contracting office is responsible for finding the supplies or services. Contracting will award a contract and submit two copies to the OPLOC. It is also the responsibility of contracting to ensure that the contract shows both the paying office and the billing office. Contracting will ensure that the payment terms are spelled out on the contract and that the vendor complies with the terms of the contract.
Vendor: The vendor is responsible for providing the goods and/or services as specified in the contract. Vendors are required to submit invoices to the billing office once the goods or services have been delivered.
Show Slide 7

6. Requirements Processing
Documentation
Theater Vendor
Support Cell (TVSC)
Contract, receiving report, inspection report/ APACHE, PAVER, RAZOR, EDM, GFEBS, WAWF, SF 1034, SF 44, EDA, SAM, BEIS, CEFT, ITS.gov, DDS
Deployable Disbursing System (DDS), ITS.gov, Federal Reserve Bank Boston/ NY/ Cincinnati
DFAS Rome/ DD 2665, DD 1219
Payment Team-DFAS Indy
Accounting Team-DFAS Rome
Government Accountability Office (GAO)
Slide 7: Requirements Processing Documentation 2
Theater Vendor Support Cell (TVSC): Theater finance operations are continuously changing, so coordinated with the finance unit you scheduled to replace/assist for guidance on current operations and procedures.
Payment Processor Team
Payment Team-DFAS Indy
GAO - The U.S. Government Accountability Office (GAO) is an independent, nonpartisan agency that works for Congress. Often called the "congressional watchdog," GAO investigates how the federal government spends taxpayer dollars. They support congressional oversight by: `
auditing agency operations to determine whether federal funds are being spent efficiently and effectively;
investigating allegations of illegal and improper activities;
reporting on how well government programs and policies are meeting their objectives;
performing policy analyses and outlining options for congressional consideration; and
issuing legal decisions and opinions, such as bid protest rulings and reports on agency rules
Show Slide 8

7. Requirements Processing
Documentation
FMSC
The Financial Management Support Center (FMSC) provides Financial Managementpolicy and procedures for theater, to include banking
FASAB, DODFMR Vol 10-CVS, FAR-Prompt Payment Act, DODFMR Vol 7- Disbursing, MAAWS (Requirements) ITS.gov (late pmt % rate)
Regulations
Prompt Payment Act, Federal Financial Manager’s Integrity Act, National Defense Authorization Act
Slide 8: Requirements Processing Documentation 3
FMSC
Regulations
Congressional Mandates
Fiscal Life
Packet Prep
Show Slide 9
Congressional Mandates
Purpose-Time-Amount
Fiscal Law
Packet Prep
Stateside: Acquisition Management Oversight (AMO)
Deployed: Joint Acquisition Review Board (JARB)

8. Requirements Processing
Examples
Slide 9: Requirements Processing Examples
Purchase Requisition for Non-Tactical Vehicles - Units stationed in Afghanistan may require NTVs in order to move high priority vehicle and aircraft parts, and other equipment and personnel. The leasing of NTVs can support the Soldiers in Afghanistan as well as ensuring prompt delivery of important equipment to support the maintenance requirements.
Contract or Replacement - Most unit mechanics in Afghanistan use the SATS to conduct field level maintenance and keep the vehicles of the company mission capable. Tools may need to requested in ordered replace unserviceable or non-repairable or are not present from the tool set when units rotate took. The replacement tools for these sets are managed by the Project Manager, Special Kits, Outfits and Tools (PM-SKOT). These replacement tools are not available through the standard supply system, but are on hand with PM-SKOT and must be ordered.
Purchase Order for School Supplies - During the execution of the School CERP project, a woman's sewing and literacy center was identified as a viable CERP project. TP Warrior and 4 Zone ADP leaders met with village elders and personnel that own the building and discussed support for the start up. The building is secure and has electricity. Village elders want a sewing center on the bottom floor and a literacy training classroom for women on the top floor. Based on discussion during the KLE, this location will be available to approximately 100 women in the surrounding area. By supporting this request and conducting a joint operation with the ABP al this location, we will build trust in the local area for GlRoA and provide an opportunity for women to learn and provide support to their families.
Economy Act LIW/ILAP, Military Interdepartmental Purchase Requisition (MIPR)- Logistics Information Warehouse (LIW)/Integrated Logistics Analysis Program (ILAP) Network may be required to maintain the hardware, software and network connectivity for the LIW/ILAP server located at Bagram Airfield and the units may not have personnel qualified to maintain this system. Both the LIW/ILAP server and network engineer support users throughout theater.
Project Order for HAZMAT Removal – Units may require qualified workers to perform Hazardous Material Removal to clean up a huge oil spill in their motor pool area in order to meet OSHA requirements.
Acquisition Cross Service Agreement for Meals – Units may have to perform Absent Unit Activities in support of security provided to friendly forces, and may need meals provided to them by the friendly forces that the support.
Blanket Purchase Agreements (BPAs) for Land Preparation Equipment - IAW required land clearing and terrain restructuring initiatives directed by the Commanding General was required to purchase tough terrain equipment in order to complete its mission. In lieu of the high volume of improvised mines destroying neighboring soil conservation projects in the area as well as all previous land prep equipment the Brigade Commander determined that we needed a durable tractor for the tough terrain.
Working capital funds for Gravel - IAW Force Protection (FP) requirements, initiatives has been directed by the Commanding General requiring the purchase of gravel to fill HESCO barriers reinforce the perimeter of FOB Falcon. In lieu of the high volume mortar and rocket attacks, and possibility of vehicle borne IEDs by insurgents, Brigade Commander determined that we needed a durable means of FP. HHC (Heavy) can perform that task of filling the HESCO barriers. This will also cut the cost needed to pay local nations filling sandbags. The HESCO barriers were identified to as the perfect solution to the problem.
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9. PBUSE/SAMS-E/FLMS/ULLS-A/ARMMIS/IMAP
Systems Processing
Civilian
Pay
DCPS
PR&C – DA Form 3953
MIPR – DA Form 448
Public Voucher – SF1034
FOO/PA
TCS
Orders
21T0
Process through RMT Financial System
Validation
Portal
PCS Trans & Travel 21P0
BDE S4
GTCC
BDE S4
GPC
26RB
GFEBS
FSN 21001
BDE S4
DTS
21T0
BDE S4
Fleet Card
Miscellaneous Payment
BDE S4
TMP
2320
BDE S4
Air Card
Miscellaneous Payment
Funds
Control
BDE S4 Transportation
21S0
22NL
21Z0/22N2
Remove Slide
Slide 10: System Processing
Standard Procurement System (SPS)
Purchase Request & Commitment (PR&C)
Public Voucher for Purchases & Services other than Personal (SF 1034)
Military Interdepartmental Purchase Request (MIPR)
Standard Army Management Information System (STAMIS)
- PBUSE System (PBO, Non-Expendable)
SAMS-E (CL 9, Maintenance)
Wide Area Workflow (WAWF) – Accepts Goods & Service
FES (Fuels Enterprise Server)
Theater Enterprise-Wide Logistics System (TEWLS) - What is TEWLS and why do we need it? TEWLS stands for Theater Enterprise-Wide Logistics System and will replace the presently used TAMMIS in USAMMCE on 19 Nov TEWLS is based on SAP software, and integrates multiple business processes, i.e. Inventory Management, Warehouse Management, Kitting, Financial Management, etc., across the Enterprise or organized business activities into a single Master Database. What is the background on TEWLS? Several years ago, the AMEDD decided to build and implement a new system instead of spending millions of dollars to upgrade the TAMMIS system. The software selected to replace TAMMIS was SAP. TEWLS is the Army’s initiative to migrate the capability for theater level Class VIII Supply Chain Management (SCM) from the Theater Army Medical Management Information System (TAMMIS)-Medical Supply (MEDSUP) into a SAP-based, enterprise architecture. TEWLS will have a joint medical information architecture that enables enterprise-wide medical interoperability within the U.S. Military Healthcare System in support of both peace time and operational environments. Why replace TAMMIS? TAMMIS was developed in 1985 and has become complex, obsolete, and lost its effectiveness to adequately support our business processes. It also does not meet Department of Defense (DoD) security standards for software running on a DoD network. How and when will I get TEWLS User Training? For more information call, the TEWLS training coordinator at DSN
For more information, please visit our website at:
Show Slide 11
GCSS-Army
FSN 13145
BDE S6
Cell Phone
2332
BDE S4
Italian
Telepass
21Z0
$ Account Assignment
Table $
GCSS-Army Interface
BDE S6
Copier
Machines
2400
STAMIS
PBUSE/SAMS-E/FLMS/ULLS-A/ARMMIS/IMAP
Fuel
FES
Medical
DMLSS

10. Systems Processing (Cont.)
Feeder System to GFEBS or Stand Alone
General Fund Enterprise Business System (GFEBS)
Global Combat Support System - Army (GCSS-Army)
Procurement Desktop-Defense (PD2)
Defense Medical Logistics Standard Support (DMLSS)
Resource Management Tool (RMT)
Fuels Automated System Enterprise Server (FES)
Department of the Army Mobilization Processing System (DAMPS)
Defense Civilian Pay System (DCPS)
Defense Travel System (DTS)
Slide 11: Systems Processing (Cont.)
General Fund Enterprise Business System (GFEBS)
Department of the Army Mobilization Processing System (DAMPS)
Defense Travel System (DTS)
Global Combat Support System - Army (GCSS-Army)
Defense Medical Logistics Standard Support (DMLSS)
Fuels Automated System Enterprise Server (FES)
Defense Civilian Pay System (DCPS)
Now let ‘s discuss each system.
Show Slide 12

11. General Fund Enterprise Business System GFEBS
Slide 12: GFEBS
General Fund Enterprise Business System (GFEBS)  is the Army's web-enabled financial, asset and accounting management system that standardizes, streamlines and shares critical data across the active Army, the Army National Guard and the Army Reserve. GFEBS will subsume over 80 legacy systems including the Standard Finance System (STANFINS), the most widely used standard accounting system for Army Installations, and the Standard Operation and Maintenance Army Research and Development System (SOMARDS). After deployment, GFEBS will be one of the worlds largest government Enterprise Resource Planning (ERP) systems. 
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12. 5. Contract Completion 4. Goods Received1
SPS Process:
NTV, Portable Toilets, Land Prep Equipment, CERP, and Network Engineer
a.ME51N
Unfunded doc#
2. Prepare Spend Plan and Requirement
1. Identify and Define Requirements
JARB* reviews
request, asks
for additional
information
*Process similar for JARB, JFUB and CISVB
Develop a
Statement of
Work, draft
Paperwork for CDR
Obtain CDR approval and complete 3953,
Ensure in line with priorities
Review final packet
Send to JARB
via CITRIXS
Define a Need to
Satisfy a current requirement
Request
Approved or
Disapproved**
If approved,
request is
funded or
not funded**
*Ensure items are in line with unit priorities and Base
Master Plan
Don’t forget to include shipping costs in request
Ensure POC is available when product arrives in order to sign for item, place on property book, and sign DD250
Conduct thorough transition with relieving unit so they are prepared to accept items
Check JARB approval status on CITRIXS/ C4/ JARB
**If disapproved, request
sent back to org. If not
funded, priority is allocated
by Area Support Team CDR
b.ME53N
Funded doc#
Change “U” to “K”
RM sends funded
PR&C to unit
and Contracting
3. Contracting Begins
CCO/Admin copies to vendor and customer
Contracting Office
sends to DPW for
final check (const)
calls unit POC to
coordinate delivery
and acceptance
date and time
5. Contract Completion
Slide 13: SPS Process
General Rule:
Commit once requirements are validated and funds are available
Obligate once contracting has awarded the contract
Disburse once the vendor has completed the work and the unit has accepted and the finance office has paid for the work
Show Slide 14
Contract (DD1594) awarded,
Escorts allocated by Garrison
According to priority for
Construction jobs
Contractor is paid
by finance
File is closed
Forward invoice
and DD250 to
Contracting
4. Goods Received
Escorts present during execution
Item received/Work completed
DD 250 & Invoice prepared
Ensure required
items are placed
on property book
Thoroughly
inventory all
items
d. MIRO (GR/Invoice)
Vendor input info into WAWF
c. MIGO (goods) – reference the PO#/
ML81N- (svc’s)

13. 5. Contract Completion Phase 4. Goods Received2
MISC. Pay (Non PPA GPC):
Replacement Tool and ACSA
a. FMY1
Est LOA w/ $
1. Identify and Define Requirements
Develop a
Statement of
Work, draft
Paperwork for CDR
Obtain CDR approval and complete 3953,
Ensure in line with priorities
Review final packet
Send to JARB
via CITRIXS
Define a Need to
Satisfy a current requirement
Note: Verify & approve funding FMZ1 (use doc # from FMY1
*Ensure items are in line with unit priorities and Base
Master Plan
Don’t forget to include shipping costs in request
Ensure POC is available when product arrives in order to sign for item, place on property book, and sign DD250
Conduct thorough transition with relieving unit so they are prepared to accept items
Check JARB approval status on CITRIXS/ C4/ JARB
**If disapproved, request
sent back to org. If not
funded, priority is allocated
by Area Support Team CDR
b. FB60
Invoice
5. Contract Completion Phase
Slide 14: MISC Pay Non PPA
General Rule:
Commit once requirements are validated and funds are available
Obligate once contracting has awarded the contract
Disburse once the vendor has completed the work and the unit has accepted and the finance office has paid for the work
Show Slide 15
Contractor is paid
by finance
File is closed
Forward invoice
and DD250 to
Contracting
4. Goods Received
Escorts present during execution
Item received/Work completed
DD 250 & Invoice prepared
Ensure required
items are placed
on property book
Thoroughly
inventory all
items

14. 1. Identify and Define Requirements3
MISC. Pay (PPA) Process:
HAZMAT, Gravel, Computer Upgrade, and FOO
ME51N
1. Identify and Define Requirements
Develop a
Statement of
Work, draft
Paperwork for CDR
Obtain CDR approval and complete 3953,
Ensure in line with priorities
Review final packet
Send to JARB
via CITRIXS
Define a Need to
Satisfy a current requirement
*Ensure items are in line with unit priorities and Base
Master Plan
Don’t forget to include shipping costs in request
Ensure POC is available when product arrives in order to sign for item, place on property book, and sign DD250
Conduct thorough transition with relieving unit so they are prepared to accept items
Check JARB approval status on CITRIXS/ C4/ JARB
**If disapproved, request
sent back to org. If not
funded, priority is allocated
by Area Support Team CDR
FOO
3. Contracting Begins
CCO/Admin copies to vendor and customer
Contracting Office
sends to DPW for
final check (const)
calls unit POC to
coordinate delivery
and acceptance
date and time
5. Contract Completion
Slide 15: MISC Pay PPA
General Rule:
Commit once requirements are validated and funds are available
Obligate once contracting has awarded the contract
Disburse once the vendor has completed the work and the unit has accepted and the finance office has paid for the work
Show Slide 16
Contract (DD1594) awarded,
Escorts allocated by Garrison
According to priority for
Construction jobs
Contractor is paid
by finance
File is closed
Forward invoice
and DD250 to
Contracting
4. Goods Received
Escorts present during execution
Item received/Work completed
DD 250 & Invoice prepared
Ensure required
items are placed
on property book
Thoroughly
inventory all
items

15. Procurement Desktop-Defense (PD2)
Is part of the SPS) Program, which is the
cornerstone for the Department of Defense (DoD) paperless acquisition
initiative and is used by Managers and Contracting Officers to:
- develop, review and release contracts
including basic IDIQ contracts for Services and Construction, task orders, and modifications
- direct available funds to mission-critical purchases
Application of incremental funding, multiple LOAs
RM offices must request viewer access from contracting
Slide 16: Procurement Desktop-Defense (PD2)
SPS Highlights:
First DoD-wide enterprise business solution to use commercial-off-the-shelf (COTS) software in Over 900,000 contract actions worth $173B in FY 2009
in 27,000 operational users at 800 sites. Replaced 70+ legacy systems, offering huge cost savings, efficiency, and consistency across DoD.
Show Slide 17

16. Resource Management Tool (RMT)
Resource Management Tool (RMT) , along with its customized Enterprise On Line version, is a web-enabled suite of resource management software that integrates Financial (Program, Budget, Funding and STANFINS Accounting) and Manpower (Authorizations, Force Structure and Personnel) data in a single package. Current budgeting, manpower distribution, workload forecasting and performance measurement do not work as an integrated process resulting in sub-optimization. The Army Workload and Performance System (AWPS) provides a data environment in which all elements of Army business operations – requirements, budgets, human capital, resource allocation, and performance measurement – are integrated to support decision making, process improvements and transformation of the Army business enterprise.
Resource managers must complete a System Authorization Access Request (SAAR) - DD2875 for access
Slide 17: Resource Management Tool (RMT)
REGISTER AWPS ACCOUNT (RMT)
COMPLETE 30 DAYS OR LESS PRIOR TO ARRIVAL.
Go to
You must have a CAC card to register.
Once you get into the AWPS portal click ACCEPT.
At the Log-In page, on the left will be the option for a New User Request. Fill it out……
UIC is W8AUUU
Affiliation CMD/Depot/Service will be United States Army Central (USARCENT)
The Application is Resource Management Tool – USARCENT
OA is 8A
ASN is 2084
Input a reason for access BUDGET TECHNICIAN FOR USFORA J8
Submit your request.
Once approved you will receive two s. One with a password and one with your login name.
Log in. In the left side click ACCOUNT INFORMATION
At the top there should be an option that says to link your CAC Card to RMT.
COMPLETE DD2875 (RMT)
COMPLETE THIS AFTER REGISTRATION TO AWPS.
Once properly filled out submit to sponsor.
Show Slide 18

17. Department of the Army Mobilization Processing System (DAMPS)
DEFINITION: The DAMPS application provides DA and its subordinate commands the capacity to track mobilization requests and approval process. DAMPS also provides a central mobilization process for HQDA and other Army elements that manage and or control mobilization of RC personnel.
Slide 18: Department of the Army Mobilization Processing System (DAMPS) Created to meet three core Requirements:
Automation of the staffing, approval and publication process for all Army mobilization actions, providing real time visibility of the processing of over 800 mobilization requests per month
Capture relevant information in a Database to support reports and analysis
Reconciliation of Soldiers actually mobilized to HQDA authorizations
Large gains in efficiency: enables surge, reduces man hour costs by decreasing labor needed to move requests through the validation process, expedites processing times by more than half
DAMPS is the cornerstone of the concept to resolve the Mobilization Accountability Material Weakness: As HQDA orders are generated, Data is passed from DAMPS through 1A to G1 systems, enabling the lashing of requirements to individual orders and establishing a key field to track soldiers through the mobilization cycle
Data reconciled via integration of DAMPS and other Army systems provides the basis for the MOBCOP (ACP DP 66.2)
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18. Defense Travel System (DTS)
The Defense Travel System (DTS) is a fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (TDY travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor. DTS operates at over 9,500 total sites worldwide.
Slide 19: Defense Travel System (DTS)
The Defense Travel System (DTS) is a fully integrated, automated, end-to-end travel management system that enables DoD travelers to create authorizations (TDY travel orders), prepare reservations, receive approvals, generate travel vouchers, and receive a split reimbursement between their bank accounts and the Government Travel Charge Card (GTCC) vendor. DTS operates at over 9,500 total sites worldwide.
Show Slide 20

19. Global Combat Support System - Army (GCSS-Army)
The Global Combat Support System-Army will replace several aging and outdated Army management information systems across tactical logistics environments within the Army’s Active and Reserve components as well as the National Guard. A state-of-the-art, web-based, logistics and finance system based upon commercial off the shelf (SAP) software, GCSS-Army will serve as an automated combat enabler for soldiers. Integrated with Department of Defense financial systems, it provides highly accurate cost management and financial visibility for tactical materiel and sustainment.
Slide 20: Global Combat Support System - Army (GCSS-Army)
The Global Combat Support System-Army will replace several aging and outdated Army management information systems across tactical logistics environments within the Army’s Active and Reserve components as well as the National Guard. A state-of-the-art, web-based, logistics and finance system based upon commercial off the shelf (SAP) software, GCSS-Army will serve as an automated combat enabler for soldiers. Integrated with Department of Defense financial systems, it provides highly accurate cost management and financial visibility for tactical materiel and sustainment.
Show Slide 21

20. Defense Medical Logistics Standard Support (DMLSS)
Defense Medical Logistics Standard Support (DMLSS) is an automated information system (AIS) for theater level III hospitalization units, including Army combat support hospitals, Air Force expeditionary medical systems (EMEDS), Navy hospital ships and Navy expeditionary medical force (EMF) hospitals.
Slide 21: Defense Medical Logistics Standard Support (DMLSS)
Defense Medical Logistics Standard Support (DMLSS) is an automated information system (AIS) for theater level III hospitalization units, including Army combat support hospitals, Air Force expeditionary medical systems (EMEDS), Navy hospital ships and Navy expeditionary medical force (EMF) hospitals.
DMLSS delivers an automated and integrated information system with a comprehensive range of medical material, equipment, war reserve materiel and facilities management functions for the Military Health System.
Show Slide 22

21. Fuels Automated System Enterprise Server (FES)
FES: Fuels Automated System Enterprise Server used for ordering ground fuels.
Slide 22: Fuels Automated System Enterprise Server (FES)
Fleet card purchases are processed by Wright Express (WEX), and split between fuel and non-fuel purchases. WEX sends the fuel transactions electronically to the Business Systems Modernization - Energy (BSM-E) Fuels Automated Systems Enterprise Server (FES). Transaction details are approved through a process ensuring appropriate purchasing policies are followed and purchase details are correct. Transactions are loaded into the FES for DLA Energy processing and forwarding to the Defense Finance Accounting Service (DFAS) for payment. The FES facilitates quantity rounding, standard unit p. The transactions are rolled up by the fuel transaction date and the DoD activity address code (DODAAC) and a document number is assigned creating the Services obligation.
Show Slide 23

22. Defense Civilian Pay System (DCPS)
The DCPS program mission is to process payroll for 798,000 Executive Branch civilian employees. It different functions are presented to the user in designated application screens. This system has been developed in accordance with regulatory, statutory, and financial information requirements relating to applicable civilian payroll policies and procedures. The DCPS processes pay on a biweekly basis through the use of Mainframe. The system  is configured  to support core financials requirements for DFAS, as well as provide civilian payroll services for its customers located at DoD and non-DoD activities worldwide.
Slide 23: Defense Civilian Pay System (DCPS)
The DCPS program mission is to process payroll for798,000 Executive Branch civilian employees. It different functions are presented to the user in designated application screens. This system has been developed in accordance with regulatory, statutory, and financial information requirements relating to applicable civilian payroll policies and procedures.
The DCPS processes pay on a biweekly basis through the use of Mainframe. The system  is configured  to support core financials requirements for DFAS, as well as provide civilian payroll services for its customers located at DoD and non-DoD activities worldwide.
Show Slide 24

23. Joint Acquisition Review Board (JARB)
Slide 24: Joint Acquisition Review Board (JARB)
2. Emergency Requests/Walk through Validation (JARB/JFUB) Requests.
a. These requests occur when a unit has an emergency requirement that was not submitted on the current spend plan and/or it cannot wait until the next spend plan cycle or validation board.
b. Because the request was not on the spend plan, funding must be offset by existing, validated, unit requirements or sourced by USFOR-A J8. Therefore an out-of-cycle request must actually be a time sensitive, emergency requirement. Do not submit routine items that can wait until the next spend plan. Those requests that do not warrant emergency funding will be returned to the unit without action.
c. A justification memo should be submitted to the USFOR-A J4 (JARB) or JENG (JFUB) and signed by the first O-7 in the chain-of-command. Units
147 USFOR Afghanistan should include all pertinent documentation with the request—validation paperwork, legal review, funding document, etc. The memorandum should include a no later than date for funding if applicable.
d. Units will first attempt to re-prioritize current requirements to accommodate emergent requests. The requirements owner will have to work with J8 to rebalance priorities on their current spend plan to fund their emergency requirement. Newly arriving units without an approved spend plan can use an Emergency request to secure funds if needed.
3. Funds Increases (Letters of Increase): When funding, in excess of what was initially validated, is required, an LOI or Letter of increase is generally required. Please see LOI section of the MAAWS-A for details
Show Slide 25

24. Prepare Spend Plan and Requirement
JARB* reviews
request, asks
for additional
information
*Process similar for JARB, JFUB and CISVB
Request
Approved or
Disapproved**
If approved,
request is
funded or
not funded**
Slide 25: Prepare Spend Plan and Requirement
Step 3: Prepare your spend plan- local requirements for the spend plan may vary but will consist of the same general elements. See Spend Plan section of MAAWSa for these specific details:
The spend plan is due the 15th of every month to USFOR-A J8 for the following month
Submit with sufficient time to allow for procurement lead time and funding.
Include validated and unvalidated requirements (see Chapter on Validation of Requirements)
Afghanistan is a requirements driven theater. Funding is reviewed from the Army Budget Office via ARCENT for validation requirements.
Unvalidated requirements are important for situational awareness and will be funded as possible once validated requirements have been met.
Note: USFOR-A will submit a monthly spend plan to ARCENT G8 NLT the 25th of each month for the following month.
PURPOSE:
To provide guidance and procedures in submitting a prioritized unit spend plan for validation. USFOR-A operates on a monthly funding cycle. Units submit a spend plan to their servicing Resource Management (RM) Office for the next month’s anticipated requirements. The RM offices submit the spend plans to USFOR-A by the 15th of the preceding month.
b. Ensure that your organization’s submission has been prioritized by appropriate level of leadership. All requirements may not be funded depending upon availability of funds. Your prioritization must be reflected in the priority column of your spend plan. Funding will follow your prioritization to the greatest extent possible. Priority will begin at 1 and will end at the total number of requirements e.g. 1,2,3,4,5,...27.
a. Use the Spend Plan Template provided by supporting USFOR-A AST.
c. Provide amplification and justification in the justification and impact sections for all requirements. Do not assume that J8 or the CoS understands your requirements as well as you do. Add whatever information you feel is necessary to justify funding your requirement. If a contract is of special tactical or strategic importance, please do not assume that we know this. Provide Period of Performance for your contracts by timeframe and number of months. As an example: POP – OCT 10 - APR 11 (6 months). Be explicit as to how a contract is phased for funding (monthly/quarterly/yearly). Specify whether the amount you are requesting is a month’s worth, quarter’s worth or year’s worth. Specify the minimum amount you need to continue execution of the contract or to start it up. If your contract is incrementally funded, provide the amount that has been funded to date as well as how much can be funded (ceiling) based on your acquisition board validation.
d. Include the validation number (JARB or JFUB Number). Add validation information into the Approve SuperCARB/JARB/JFUB column. Requirements not yet board approved will normally be deferred until approved and will not receive funding until approved by the requisite acquisition Review Board
Letters of Increase (LOI) are occasionally required due to unforeseen price increases. The mechanism to receive the additional funding is called a Letter of Increase. LOIs can be processed, without revalidation of the requirement, as long as the increase is not greater than 25% of the original approved amount or does not cause the entire requirement cost to exceed a specified threshold or restriction. Contract claims cannot be funded with an LOI, or re-validation of required funding through the JARB. They must be processed using established contracting procedures.
In cases where funding for the previous fiscal year is required, Submissions must flow from the servicing RM, through USFOR-A J8 to ARCENT for sourcing. Prior year funding requests require additional documentation. Contact your RM Office for details.
B. FORMAT:
Letters of Increase are submitted in memorandum format and signed by the appropriate approval authority for the amount of the increase. The memorandum includes details from the original requirement as well as a full explanation as to why the increase is necessary and what conditions led to the incorrect initial request. Requested document numbers and fund citation must be provided exactly as detailed on the original certified PR&C or MIPR. If the funding document has not yet been certified, a replacement funding document, with the corrected price must be accomplished and submitted with the LOI to the RM. An example of the LOI is provided on the next page.
This exercise is designed to enhance the students understanding of step 4 of the 4 step requirements process planning process (reference pg 11 of MAAWS-A):
Prepare the requirement for either validation or funding. More details can be found in the SPR, GPC, JARB, and JFUB sections of this document but generally a requirements package consists of:
Appropriate Cover Sheet (e.g., USFOR-A JARB uses TGRT cover sheet)
Completed funding document (See PR&C or MIPR sections to determine what’s required)
Letter of Justification (LOJ) describing the 5 “W’s” from paragraph 1.7 above
Contracting requires an IGCE and /or market research estimates- contact CJTSCC for details
A Statement of Work (SOW) or Performance Work Statement (PWS) fro services – Contact your local CJTSC office for templates
Nomination memorandum for Contracting Officers Representative (COR) and COR training certificates. Required for services, construction, and certain supply items that might require significant inspection and processing as determined by the Contracting Officer.
Legal Review-obtain from your local SJA for items costing greater than or equal to $10,000
ACSA Form CC35 when requirement supports Coalition Forces
Service Contract Approval Form to contract work that is not an Inherently Governmental Function
A lot prep work can be done during these phases, however, system execution does not begin ‘til packets are validated and funds are approved.
Spend plan…a request for funding from ARCENT as appropriate
Pre work includes:
JARB….requirements validation
The Spend plan process and JARB process can occur simultaneous to one another.
Show Slide 26
RM sends funded
PR&C to unit
and Contracting
Outcome:
JARB Validation

25. Spend Plan
Slide 26: Spend Plan
Flow Chart
Show Slide 27

26. Practical Exercise
Slide: 27
Practical Exercise
Show Slide 28

27. Terminal Learning Objective
Action: Identify purpose of Requirements Processing
Conditions: In a classroom, given ppt. reference material (Internal Link: DFAS-IN Manual , DFAS-IN Regulation 37-1,) (External Link: DoDFMR R) In blackboard: MAAWS-A (SOP)
Standards: Complete at two part Acquisition Review Board Practical Exercise, Score a minimum of 80% on the end of course exam.
Slide 28
Summarize and restate and restate TLO
Show Slide 29