1. Erasmus+ Predeparture meeting
Fall 2019
International Office, Erasmus+ Coordinator Trine Østergaard Vaagholt,

2. Agenda The proces Erasmus+ Learning Agreement for Traineeships
Erasmus+ Online Linguistic Support
Erasmus + Grant
Insurance
Special Needs Support
Upon your return
Questions

3. traineeship abroad Go abroad  Grant Search
Find out if going on a traineeship is an integrated part of your study programme
Register for a traineeship in the online application system
Grant
You have automatically applied for a grant when registering
Search
for a traineeship
Upload your CV and motivation letter
if you would like IO to comment on it
Erasmus+ Learning Agreement for Traineeships
Upload the signed Learning Agreement in the online application system
Erasmus+ language assessment 1
Go abroad 
Grant Agreement
Erasmus+ language assessment 2
Return – upload the final documents
Answer the online Erasmus+ survey send to you as a link on your AAU

4. Please remember http://exchangeapplications.aau.dk
To Upload the following document in International Office’s online system:
Signed Erasmus+ Learning Agreement for Traineeships

5. Erasmus + Online Linguistic Support
The Online Linguistic Support (OLS) has been designed to assist Erasmus+ participants in improving their knowledge of the language in which they will work or study
The OLS offers online language assessments (mandatory) and language courses to participants in Erasmus+ mobility activities of at least three months (studies/traineeships)
In one of the following languages as the main language of instruction or work: German, English, Spanish, French, Italian and Dutch etc.
The results of your language assessment do not prevent you from taking part in the Erasmus+ mobility. For Higher Education students, the results are not communicated to the receiving institution/organisation.

6. Erasmus+ OLS Two mandatory assessments:
one prior to your departure
one upon your return
You will receive a link to the assessment to your AAU student about 1 month prior to departure
The assessment takes approx. 30 to 40 minutes, and consists of questions regarding e.g. grammar, vocabulary and comprehension with a total of 70 questions.
You will have 30 days to fulfill the assessment
The result is automatically sent to the Erasmus+ coordinator

7. Erasmus+ OLS
Results are ranged from level A1 (lowest score) to C2 (highest score)
If your result is B1 (or lower) you have the opportunity to follow an online language course during your stay abroad in order to improve your language competence, if you wish to.
For further information:

8. Requirements for the Erasmus+ grant
When you registered for a Traineeship you automatically applied for an Erasmus+ grant as well – provided that you applied before the deadline for the fall semester: 1 March 2019
You are also required to upload the reqiured documents as soon as possible – no later than 1 June 2019
Finally you must fulfill the first Erasmus+ OLS language assessment
Medium range
EURO per month
Lower range
E+ Traineeships
470
420

9. Disbursement of the Erasmus+ grant
I will send you the Erasmus+ Grant Agreement (to your AAU student ).
Please read it carefully!!!
You must also read the guidelines for the Grant Agreement which I send to you.
When everything is okay, please sign the document and upload in the system and also notify me by Scanned copies are accepted.
The grant will be disbursed to your Danish bank account (NEM account) (if you do not have a NEM account please read the instructions in the guidelines).

10. Insurances
Remember to bring along your European Health Card – Health insurance is mandatory (the EU card is the minimum requirement for EU citizens)
Find out if you are covered properly by your current insurances (please ask your insurance company)
It is mandatory to be covered by an accident and liability insurance 24-7! Work liability - Mandatory for Erasmus+ Traineeships

11. Special Needs support
In the programme guide for Erasmus+ the persons eligible for SNS is defined like this:
”….a person with special needs is a potential participant whose individual physical, mental or health-related situation is such that his/her participation in the project/mobility action would not be possible without extra financial support”.
To eligible for this ekstra grant certain documentation is needed (a doctors note).

12. Grant for parents
Students going abroad with their child/children can apply for extra funding (200 Euros per month).
Contact and we will apply together.

13. Upon your return
Upload the following documents in International Office’s online system:
Learning Agreement ‘After the Mobility’ part
Answer the mandatory evaluation survey from Erasmus+: ‘Participant Report’ (link will be sent to your AAU ).
Fullfill the second language assessment also mandatory

14. Send me postcard
International Office Att. Trine Ø. Nielsen – room 1-17 Fibigerstræde Aalborg East Denmark

15. Trine Østergaard Nielsen, trn@adm.aau.dk
International Office
Erasmus+ Coordinator
Trine Østergaard Nielsen,
Phone: