1. Introduction to Office Automation

2. 5.1 Basics of Office Automation 5.2 Software and Hardware for Office Automation 5.3 Basic Activities in Office Automation 5.4 Effectiveness of Office Automation

3. 5.1 Basics of Office Automation

4. What is Office Automation? Varied computer hardware and software used for - Creating Collecting Storing Processing Transferring

5. What is Office Automation? The tasks should be done automatically. The major applications of office automation data processing management of digital information and information exchange

6. Adventages Increased Productivity –Office automation software can increase the productivity time-comsuming and done manually in shorter time Better Data Management –Data and Documents in a digital form Stored, reused and referenced through a computer network effectively

7. Better Communications –E-mail,IP phone … can be used in an office with a computer network. complement traditional communication and transferring files. Reducing Company Expenses –The operating cost of office automation is low

8. 5.2 Software and Hardware for Office Automation

9. Software in Office Automation Word processor –e.g. Microsoft Word

11. Spreadsheet –Microsoft Excel

13. Database software –Microsoft Access

15. Presentation software –Microsoft Powerpoint

16. Communication software –Microsoft Outlook

19. Image editing software –Adobe Photoshops, Ulead PhotoImpact

21. 5.22 Hardware in Office Automation Printer

22. Monitor

23. Scanner

24. Keyboard and Mouse

25. Speakers and Microphone

26. 5.3 Basic Activities in Office Automation 4 basic activities in office automation –1. Data Application –2. Data Storage –3. Data Exchange –4. Data Management

27. Data analysis

28. Digital image modification Image editing software

30. Document production Word processor

32. Report generation Database management system

34. 5.3.2 Data Storage Secondary storage device Usage Hard Disk Storage Of Data And Software Compact disc Read- Only Memory (CD-ROM) And Digital Versatile Disc (DVD)CD-ROMDVD Files Backup Or Transfer Magnetic tapeSystem Backup Memory CardStorage Of Files In Portable Electronic Device

36. CD-ROM

38. SD /SDHC XD CF M2 Micro SDMemory Stick Pro Duo

39. 5.3.3 Data Exchange Data Exchange can be carried out though electronic communication channel in office automation. –E.g. e-mail, voice mail, fax... –Video conferencing and groupware --- typical application of exchange information. –Groupware and network computer systems enable many users to access data stored in a central repository.