1. Leicestershire Holiday Activities & Food Programme:
A Grant Approach: Building and Improving Local Capacity.

2. Local Context
Leicestershire County being a diverse county with significant pockets of deprivation and rurality
Comparisons between FSM,IDACI averages and RWM achievements
Seek to prove the effectiveness of a third-sector led approach to holiday activity co-ordination through the partnership with Barnardo’s
Barnardo’s coordination role for application, took the decision not to be the deliverer but bring together a number of specialists.
Improvement Partners identified (Leicestershire County Council, Voluntary Action LeicesterShire, Leicestershire and Rutland Sport), with LRS supporting with project management.
Wider project steering group developed.

3. Four High Level Strategic Priorities
1. To scale up existing provision within Leicestershire – offering minimum 4 hours per day, 4 days a week, and four weeks during the summer holidays (“4-4-4 provision”)
2. Target provision towards children on FSM and develop new where existing provision in insufficient demand
3. Develop all holiday provision under the programme to meet national standards on food and activity.
4. Create sustainable outcomes through establishing a Quality Mark badge for holiday provision that demonstrates adherence to national standards, and longer term behaviour change in families through involving parents in schemes

4. Local Approach
Grant’s Programme; award funding to existing local providers to ensure FSM eligible pupils can access provision.
Improvement Workshops & Advice: supporting providers to ensure quality provision is provided.
Food Standards
Physical Activity
Policies & Processes
‘Inclusive & Rural Provision’ and Sustainability a focus
Target: 2,851 Potential Places (200 Additional Needs)
Standard place £11.78 Additional Needs place £45.70 per child per day

5. Local Approach Progress To Date
Grant Application Process (utilising local grant website)
Multi partner promotion & assessment panel members
Dedicated HAF Webpage Created
Leicestershire Holiday Activities and Food Programme
Suppliers Workshops Coordinated
Suppliers Webpage Created
Marketing & Promotional Material Produced

7. Local Approach Actions
Due diligence checks & contracts to be issued w/c 24/6/19
Supplier Workshops starting w/c 17/6/19
Marketing & Promotion – materials to be distributed at workshops and campaigns w/c 24/6/19
Quality Assurance Visits & Contract Management
Monitoring & Evaluation
Confirmation
Data Collection
Case-studies
Learning Log
Sustainability
Activity & Food Home Packs
What next for suppliers
Celebration Event

8. Management Information and Funding Process
The DfE have specified that the conditions of the grant means that we must collect the following information
The young person’s gender
Date of Birth
First name
Surname
Which school they attend as at 16/5/19
Home postcode

9. Management information
This information will be used to populate the Management Information file together with registering the sessions the children attend throughout the programme – preferably updated online
The data collected will be reviewed and matched to the National Pupil Database

10. DfE Evaluation Parent and children surveys
The DfE have asked that each project obtains 30 parent surveys and 100 children surveys.
We will try the best approach for sampling for these surveys to ensure we have an approach that allows a good level of methodological accuracy but equally ensures that it is easily achievable and manageable for co-ordinators and providers
The children surveys will be carried out midway through the project so most likely when we do the Quality Assurance checks to help facilitate. The surveys are designed to be carried out online for ease.
The parent surveys are due to be carried out at the beginning of the project and are designed to be accessed online.

11. Obtaining funding As per the contracts issued 2 payments will be made.
1. The first payment 50% of the agreed contract will be made at the end of July/beginning of August. Barnardo’s will require an invoice showing the number of children registered for both standard places and additional needs places to coincide with the number of places bid for.
2 The second payment will be made at the end of August/beginning of September when the management information has been submitted. Barnardo’s require an invoice from the supplier again matching the bid and contract.

12. Finance
Please ensure invoices are sent to me as PDFs
The following needs to clear
Name
Address
Bank Sort Code
Bank account number
Please ensure payment terms are shown as immediate

13. Quality Assurance Visit
Each supplier will receive at least one visit during their programme of activities (those with more that one setting may received more than one visit)
Visits will be carried out by Leicester-Shire & Rutland Sport
Visits are meant to be informal and an opportunity to learn more about your provision (they are not formal assessments).
We will be looking at / for:
Examples of Physical Activities
Examples of Food Standards and Food Education
Examples of Enriching Activities
We would also like to use the visit as an opportunity (with the relevant permissions) to develop case-studies, take pictures and get qualitative quotes from participants.
We may also be asking if we can undertake surveys to support the DfE with their data collection

14. Celebration Event and Quality Mark
Celebration Event for all suppliers in September 2019.
Opportunity to thank you for your all work and to support us to provide evidence around lessons learnt.
Suppliers will be awarded with a Quality Mark as a recognition that that have worked in partnership with Barnardo’s during the summer of 2019.
Quality mark will be recognised by the Children’s Improvement Partnership at Leicestershire County Council.

15. Session Information
Please send finalised session information to LRS as soon as possible, indicating if you would like to be promoted on
Information is required even if no promotional support is required (to allow planning for Quality Assurance Visits)

16. Other Information Information Website
We have created a supplier website which will contain information related to the programme which may be of use to you.  The site will be updated regularly with new information – please keep checking:
Physical Activity & Sport Offer
As part of this programme we are exploring the opportunity to offer all suppliers the option to have a external physical activity specialist coach come in to support delivery of a number of your sessions.  For example we have a partnership with Leicester City Football Club Community Team and we would aim to work with them to send in one of their coaches to deliver a session on your behalf.  It is hoped that this will support you to deliver the physical activity requirement but also support you to widen the activities that you could offer.
If you would like to receive this option then please can you let LRS know
Loughborough University Research Project
Loughborough University are undertaking a project looking at the role of holiday clubs in have in children’s eating.  They have asked us to ask any suppliers if they would be willing to support with this through visiting your sessions – please find attached a letter with more information.  Again if this is something that you can support then please let LRS know