1. Welcome to Managing Your Organization’s Finances: Best Practices for End of the Year and Reporting
This webinar will start at 11:00 AM Mountain Time
There will be people on this webinar
All participants will be muted upon entering the webinar.
If you have a question use the Ask Question function – We will respond as soon as we can.
This webinar will be recorded. A copy of the webinar and Powerpoint will be placed on the NWSA website following this event.

2. Financial Management Best Practices
A National Wilderness Stewardship Alliance Webinar
Financial Management Best Practices
with Darcy Shepard
former NWSA Treasurer ( )
Director of Finance & HR, Friends of Nevada Wilderness

3. Opportunity for questions after each section.
Agenda
Intro
Tools in My Toolbox
Building Your Budget
Individual Budgets
Program Budgets
Organization-Wide Budget
Unrestricted Income
Employee Costs
Indirect Costs
Developing Audit-Ready Systems
Year-End Compliance Reminders
Opportunity for questions after each section.

4. Tools in My Toolbox Quickbooks accounting software
Friends of Nevada Wilderness Grants Guide
Strong partnership with our accounting/auditing firm
Mission and Tracking System
Fiscal Policy and Roles Narrative

5. Tools in My Toolbox: Tracking System

6. Tools in My Toolbox: Fiscal Policy and Roles Narrative
Provides the who and what of money-handling and all adjacent tasks
Payroll processing
Bank reconciliation
Pick-up and opening process for mail
Invoicing strategy for grants
List of allowable Indirect Costs

7. Building Your Budget: Vocabulary
Gross: Total before expenses
Net: Total after expenses
Funding Source: A grant, restricted donation, or other source of income that is tracked
Unrestricted Income: Membership, business donations, and other income that is not restricted by the agreement or donor to a specific program
Program: Type of service or work being provided – ie, stewardship or educational outreach
Project: An individual event, like a Leave No Trace workshop

8. Building Your Budget: What You Need To Know
What you are obligated to spend it on
What you want to spend it on
The timeline you need to spend it in
Reporting requirements
Nature of the funding – is it federal funding with a CFDA number? Note, that doesn’t always come from a federal agency!

9. Building Your Budget: Single Funding Source Budget

10. Building Your Budget: Program Budget

11. Building Your Budget: Organization-Wide Budget

12. Building Your Budget: Budgeting Your Unrestricted Income

13. Building Your Budget: Capturing Your Employee Costs

14. Building Your Budget: Capturing Your Indirect Costs

15. Developing Audit-Ready Systems
Paper is your friend!
Timesheets
Expense Reports and Supporting Documentation
Hire and Compensation Letters
Contracts
Grants and Agreements
Set standards early, and enforce them
Generally Accepted Accounting Principles – GAAP
Single Audit (formerly A-133) v. Independent Audit
What are you committed to as the recipient of federal funding? Read your agreements!
Understand your reporting requirements
Ask for advice!

16. Year-End Compliance Reminders
Taxes
Due annually, based on your fiscal year schedule
Fiscal year Jan 1 – Dec 31 due May 15 (with approved extensions available until Aug 15 and Nov 15)
Form depends on gross receipts/expenditures for organizations
<$50,000 – e-Postcard 990N
<$200,000 – 990EZ (*assets less than $500,000)
>$200,000 and assets more than $500,000 – full 990
Annual Reporting requirements
Set up a shared calendar
Read through your agreements and make sure you know when reports are due
Department of Interior: Annual SF-425s
Again, ask for advice!