1. 4th Degree John Reddin Province Colorado District
ORGANIZATIONAL meeting
COLORADO SPRINGS
2019

2. 4th Degree Organizational Meeting
4TH Degree District Administrative Structure
District Master, District Friar and Marshals
Administrative Committee
Executive Secretary, 4th Degree Membership Director and 4th Degree Program Director
District Master’s Advisory Committee
Registrars of 4th Degree Exemplifications and registrations
4th Degree Exemplification Team
Exemplifies new candidates at 4th Degree Exemplifications

3. 4th Degree Organizational Meeting
District Friar
Father Bob Fisher –
District Master’s Executive Secretary
Bob Sherman – –
Jim Brom 4th Degree Ceremonial Team Captain
Bob Nellans – –

4. 4th Degree Organizational Meeting
District Master’s Advisory Team
David Adams–
Roger Giudici– –
Dale Hutchinson– –
Tim
David
Ted Rhoades– –

5. 4th Degree Regalia Honor Guard Regalia, Dress and Attire
Honor Guard uniform is officially the new uniform as outlined in the new Drill Manual located on the Supreme website, Section 38 of Laws & Rules Governing the 4th Degree of the Knights of Columbus. Hard copies of manual can be ordered by the FN of assemblies from Supreme.
New uniform consists of Dark Navy jacket w/embroided 4th degree emblem, Dark gray pants, blue 4th degree tie, black beret with metal emblem device and appropriate colored patch, white shirt, black socks and shoes service baldric/sword, PG 113 pin, miniature jewels, jewel of office

6. 4th Degree Honor Guard Honor Guards
New Uniform is the official uniform of the 4th Degree
New uniform is for Honor Guard official events i.e. masses, funerals, parades, conventions, church & school events etc. No mix and match, i.e. new uniform and other 4th degree members in dark suits/tuxedos and social baldrics
New Uniform – No name tags, tie tacs/tie clasps, pins (except the official 4th Degree pin), PG113 pin is only pin on new uniform

7. 4th Degree Honor Guard
Beret worn by centering slit in back of beret to the center of back of head. This will place pin to left of center in front.
Once adjusted and tied off, slip ends of ties into the slot where the band is located. Do not let the ends stick out and be unsecured.
Beret itself is pulled down on right side and beret touches top of right ear.

8. 4th Degree Honor Guard
As of midnight, June 30, 2019, the old regalia, cape, chapeau worn with a tuxedo, is officially retired and no longer authorized to be worn.
Sir Knights who fail to adhere to the Rules of the Order and show up at function in the old regalia will not be permitted to participate in the event.

9. Regalia Violation Policy Form
New Uniform Regalia Violation Policy as of July 1, 2019
Written Warning letter
Member Name: _______________________Date: ___________________
Assembly #_____________Assembly Location: _______________________
Faithful Navigator Name: ________________________________________
District Master: __________________________District: ______________

10. Regalia Violation Policy Form
Introduction:
Effective midnight June 30, 2019, the Order will officially retire the Fourth Degree Cape and Chapeau uniform. Continued use of said uniform is a direct violation of the laws and rules Governing the Fourth Degree.
Members of the Fourth Degree are instructed to review Section 38 of the Laws & Rules Governing the Fourth Degree of the Knights of Columbus, as revised in 2017, which prescribes the official dress uniform of the Fourth Degree.
We expect that all members of the Color Corps, as Catholic gentlemen, will comply with this policy.

11. Regalia Violation Policy Form
Infraction: 
As leaders of the Fourth Degree, it is your responsibility to instruct and direct your assembly members that they are required to wear the new uniform if they wish to participate in the Color Corps. If any member refuses to comply, you should handle the situation respectfully but firmly.
Consequences:
Effective July 1, 2019, any member of the Color Corps wearing a cape and chapeau to an official event will be denied participation and will be given a copy of this written notice that he is in violation of the policy. His Faithful Navigator shall be notified and advised to counsel his assembly members that only the new uniform is to be worn.
If a second violation occurs the member will be denied participation and will be ineligible to serve in the Color Corps for the remainder of the fraternal year. Notification of this action shall be sent to the Faithful Navigator and the Office of the Supreme Master.

12. Regalia Violation Policy Form
Subsequent violations may result in a summary suspension under section 162 (6) of the Laws of the Order (Insubordination).
Any District Master or Faithful Navigator who cannot or will not support this policy should contact the Office of the Supreme Master Immediately.
Faithful Navigators shall remove from office any Color Corps Commander who refuses to comply with this directive.

13. Regalia Violation Policy Form
_______________________________________
Member Signature: __________Faithful Navigator Signature: ___________
First offence: □ Second offence: □ Third offence: □
Copies should be forwarded to the District Master

14. 4th Degree Honor Guard Event Comparison Participant Comparison
Inc/Dec % Change
Gold
Green
Purple
Total %
Participant Comparison
Gold
Green
Purple
Total %

15. 4th Degree Organizational Meeting
New Uniform Ordering Process
Processing new Uniform is completed on line and a link to ordering process is on Supreme website
Payment is made via website by credit card.
Once payment is made, within a week or so, attire is sent to listed shipping address
Tracking is by last name, first name and not order number
Phone number for company is or , address is 139 Harbor Rd. Westport Connecticut

16. History of 4th Degree Regalia

17. History of 4th Degree Regalia

18. History of 4th Degree Regalia

19. History of 4th Degree Regalia

20. 4th Degree Exemplifications
Made up of the following personnel
Master and Marshals
Degree Team
Audio/Visual
FN and Officers, sponsors
Members at large
Honor and Color Guard
Registration-members and candidates
Master’s Administrative Team

21. 4th Degree Exemplifications
By-laws require that the District Master is in charge of exemplification that is made by a requesting assembly and as approved by VSM and Supreme.
District Master’s Advisory Team provides a contract outlining responsibilities of host Assembly and Master’s team so that each exemplification is run in a similar manner.

22. 4th Degree Contract Contract:
The below listed agreement list the requirements for an Assembly offering to host a Patriotic Degree. Assemblies wishing to host an exemplification are to understand that this criteria needs to be met and approved by the District Master before the Host Assembly enters into any scheduling or financial obligations:
District Master conducts and is responsible for all aspects of a Patriotic Degree exemplification
Have read and understand the “Guidelines, 4th Degree Exemplifications”

23. 4th Degree Contract
Have physically toured the proposed facilities for the exemplification including:
Chamber
Antechamber
Waiting area (area used while waiting for start of degree)
Registration area
Work space for the Master’s registration team
Space for the women’s program
Banquet room
Space and location for country store (if attending)
Honor Guard changing room
Note: It is acceptable for some areas to be of a dual purpose, i.e. waiting area may later be used for the banquet
The price to be paid by the Master to the Host Assembly for the banquet shall be approved in advance. The Master shall pay the approved price to the Host Assembly for each Candidate (Priest, Deacon, and Lay), Adult Guest (over 12), and the Master’s comped banquet guests.

24. 4th Degree Contract
The Host Assembly shall be financially responsible for comped guests that may include the Master of Ceremonies, Honoree and family, Keynote Speaker, Clergy member providing invocation/benediction during the banquet.
Pricing will be approved for adults with separate approved pricing for children 5-12 years of age. Children under the age of 5 should not be charged. A Master’s fee of $5 to the cost of adult banquet tickets will be added to price of banquet.
The letter of invitation will be drafted by the assigned Registrar that includes a schedule of events and shall be reviewed by the Faithful Navigator and then approved by the District Master.

25. 4th Degree Contract RESPONSIBILITIES Host Assembly:
1) Identify members from hosting assembly to handle the following responsibilities:
Setting up the required spaces as needed by providing adequate facilities for conducting the degree (as directed by 4th Degree Team Captain and set up as required by the Guidelines), the registration Team area, Degree Team and Country Store (including the assisting of Country Store proprietors with set up and take down)
Provide food service during registration adequate to cover the duration of time from start of degree through the start of the banquet.
Provide a Ladies’ Program for the ladies attending with candidates, sponsors and guests.

26. 4th Degree Contract
Assigned person to registration table as needed by the Master’s registration team
Provide a Banquet
Clean-up
2) Host Assembly shall be financially responsible for the following:
a. Securing one time ads for the program booklet
b. Cost of food for registration period and the banquet
c. Cost of the certificates providing to candidates and Honoree certificate
d. Cost of producing program booklet if cost exceeds amount covered by year-long ads. It is suggested assembly sell one time ads in the program book to offset cost of printing of program
e. Forward all payments received for registration and ads to Registrar of the degree

27. 4th Degree Contract 3) Identify Honoree for the exemplification
Provide a photo and biography to Registration Team contact for inclusion in program at least 30 days in advance of the exemplification
4) Refer all questions about registration to assigned Registrar
5) Participate in weekly teleconferences the month prior to and the Monday after the exemplification
Master’s Registration Team:
Receive and process all registration and payment for candidates and banquet guests
Receive and process all one-time program book ads including payment for same
Create and print the program book
Create Name Tags, Certificates, and Membership Cards for the candidates
Prepare all paperwork required by Supreme

28. 4th Degree Contract
Manage the collection of money and payments including:
Payment to Supreme
Payment to Host Assembly for Banquet and Ads
Payment for printing or Program Book
Account for all monies collected and disbursed to the Master
For program ads sold by the Host Assembly, they shall receive 60% of ad price as a commission. The 40% kept by the Master shall be used to offset the cost of certificates
Degree Team:
Conduct the exemplification in accordance with Supreme guidelines
Oversee the set-up and activities in the antechamber and chamber

29. 4th Degree Contract
I, the undersigned of the Host Assembly and District Marshal, have read and understand the listed requirements and responsibilities of hosting a Patriotic Degree Exemplification.
Faithful Navigator District Marshal
Dated: Dated:

30. 4th Degree Form 4’s FORM 4’S They must be readable
If we are unable to tell the difference between a 1, 7, 9, etc., we have a problem
They must be complete
Member’s membership number
All signatures-member, Proposer, Faithful Navigator, Faithful Comptroller, Financial Secretary of Council
Candidate’s 1st Degree date
Candidate’s Assembly number (the one they are going into)

31. 4th Degree Form 4’s
Mail entire Form 4 to the Registrar. Assemblies and Financial Secretaries are NOT to tear off their copies or allow individuals to take their copy. The Admin Team needs to process ALL four copies of the Form 4 during the Exemplification.
Make sure there is a representative of your assembly at the degree so that the final packet of copies of Form 4’s can be provided to them for your assembly and council.
Do not mail forms or checks to the Master but to the Registrar whose address is listed on the Exemplification letter. Though checks are made out to the Master of the District, the processing is completed by the Registrar and Admin Team.

32. 4th Degree Form 4’s

33. 4th Degree Form 4’s

34. 4th Degree Form 4’s

35. 4th 4th Degree Exemplification Dress
The dress for Candidates and Sir Knights attending the Exemplification is a black, dark navy or dark gray suit, white shirt (no button down collars or French cuffs), black shoes and socks and tie. A black Tuxedo is acceptable and is worn with a pleated white shirt (no French collars), black shoes, black bow tie and black cummerbund (no vests).
The social baldric is still part of the dress of the Sir Knights except if wearing the new uniform. If in the new uniform without service baldric and sword, no social baldric is worn. All other forms of dress, suits or tuxedo, the social baldric is worn.
Uniformity is the key. Everyone should be on the same page.

36. 4th Degree Ceremonials
VSM’s have been meeting with Supreme Ceremonials person, Gary Nolan. Discussions include:
Review 4th Degree ceremonies to include opening the ceremony to family/friends of candidates
Have an actual installation ceremony for all Vice Supreme Masters and District Masters rather than just mail their jewel to them or hand it to them at a convention.
Issue them a letter of appointment as they do not even have that

37. 4th Degree Marshals Marshals
Lead Marshal - Gerry Dreher – –
North Denver/Boulder – Shawn McPeek – –
Northeast Colorado - Paul Brachle – –
Colorado Springs – Bob Knapp – –
Pueblo - Jim Duff – –
Western Slope – Manuel Gomez – –
Southwest Colorado - Bill Beno – –

38. 4th Degree Marshals Additional Marshals
Denver - Harry O’Brien – –
Where needed - William Fuerstenberger – –
Colorado Springs - Duane Krones – –
Where needed - Jim Caffrey – –

39. 4th Degree Training Training
Honor Guards – Notify the Lead District Marshal or any Marshal to provide Honor Guard training. Each member of the Honor Guard should have a card that certifies the member by the current Master
Officer Training – Utilize the State program that trains new officers in councils as assemblies mirror councils and the State has tailored some of the training to address assembly officers
If they are busy, notify the Master and I will see that your Assembly receives the training

40. 4th Degree Membership Membership Director
Ed O’Shaughnessy – –
Responsibilities of FN/Membership Director
Recruitment
Appoint an Assembly Membership Director
Attend Council meetings
Obtain council membership lists of 3rd degree members
Utilize the 4th Degree regalia to generate dialogue at council and assembly events and membership drives

41. 4th Degree Membership NEVER BEFORE…
…has our Colorado communities needed the Knights of Columbus more…
…we, as Knights, may be one of the few examples of service to others, patriotism, respect of family, unity, the living of Christian standards and gentlemanly conduct to whom many in our society are ever exposed.
Our Society Needs More Knights of Columbus ….KNIGHTS FOR CHRIST.
We need to strengthen our ranks of the 4th Degree of the Knights of Columbus, the visible arm of the Order, so that we can better serve others.

42. 4th Degree Membership
If you see a Catholic gentleman & he is not a Knight, invite him to join the Order and once a Knight, invite him to progress through the degrees, culminating in the 4th degree.
As our Fourth Degree grows ~ more 1st Degree Knights join.
As the Fourth Degree grows ~ more civic and patriotic programs are introduced to our schools, parishes and neighborhoods.

43. 4th Degree Membership Reasons for poor attendance:
Meeting needs to be streamlined
Perhaps printed agendas, handouts, prior blast
Topics for meeting provided ahead of time via
Use of guest speakers-spiritual growth, fraternization
Assembly should ask themselves what would entice more Knights to attend?
Pre-sent agenda
Ensure a report of the 3rd degree at meeting

44. 4th Degree Membership
Presented new business offered with a 1 page outline which keeps business on track and membership informed with same information
Invite a guest speaker for “Good of the Order”
Strive to keep meeting length to no more than 45 minutes
Invest in refreshments to encourage social involvement

45. 4th Degree Membership Growth-Beginning August 1st
Invite a Brother 3rd Degree Knight to join the 4th Degree
Gather a roster of 3rd Degree Knights to provide a list to FN and membership director
Have the 4th Degree host a Corporate Communion multiple times a year and invite 3rd Degree Knights
Assist a new candidate in filling out the Form 4, travel to Exemplification and attend it with them
Be with them at first assembly meeting

46. Help us Grow our Councils, Assemblies & Order !
4th Degree Membership
Help us Grow our Councils, Assemblies & Order !

47. 4th Degree Membership Membership Materials
Forms 10376/ An Invitation to Join
Form “ Guide to 4th Degree Recruitment”
Form letter - inviting 3rd Degree member to join
Form “Admissions Committee”
Form 4 - “Fourth Degree Membership Document”
Form “Sir Knight is more than just a title?”
Form “Introduction to 4th Degree”
Assembly Pamphlet
Website

48. 4th Degree Programs
Programs–John Lopez–
Appoint an Assembly Program Director-maybe utilize the Faithful Captain
Does your Assembly have programs, more than Honor Guards
Star Assembly: Requirements must be in by deadlines. No Award and no Exceptions
Form 186-Report of Officers
Form 1315-Annual Audit
Form 1728-Annual Fraternal Survey
Form 2321-Civic Award application
Form TBP-1-To Be A Patriot application
Assembly newsletter

49. 4th Degree Programs Now is the time to reinforce patriotic programs.
Stress the review of the Program Manual # If you do not have it, order it from Supreme
Programs can include:
Get out the vote, right and responsibility
Assembly Chalice programs or some similar presentation
Celebrate Patriotic Holidays
Veterans Assistance Programs, ie Partner with assistance groups as done in Utah with the American Patriot Service Corp or American Legion an approach to veteran suicide
Patriotic Rosary

50. 4th Degree Programs Develop programs like a couple out of Arizona:
Restoring Veteran’s Hopes-retreat program giving veterans and opportunity for healing and a chance to share their stories.
Reusing Plastic to Help the Homeless-a program that recycles plastic bags into mats that can be used to sit or sleep on out in the elements.
Assistance to help raise funds for a more reliable vehicle for the Pueblo Ritual Team that honors fallen veterans.

51. 4th Degree Programs
VAVS-John Alfeld & George Jackson III
Making sure we have VAVS National Reps for all 3 dioceses.
Need reps for the Colorado Springs and Pueblo dioceses
Special Olympics
Events such as summer games, winter games, etc.
Veterans, i.e. Memorial and Veterans Day, Public Safety Programs, Memorial mass at Colorado War Memorial in Aurora 9/28/19

52. 4th Degree Programs Blue masses (Public Safety) 911 Remembrance masses
Wreaths Across America
Honor Flight-Fly veterans to see memorials in Washington, D.C.
Flag ceremonies
Essay contests for youth
Military Chaplain Seminarian Program
Currently 47 men in the program from 34 dioceses in 19 seminaries
9 men are scheduled to be Ordained Deacon in 2019
5 men are scheduled to be Ordained Priests in 2019
7 men are scheduled to enter seminary in the fall of 2019

53. 4th Degree Programs
The VA Hospital Statuary Program was a success. Began in December of 2018 with a goal to raise $7,500 by end of April, 2019 at the State Convention. At that time we raised just under $10,000. The first week of June, a check was presented for $7500 to place the Stations of the Cross and statues of Joseph and Mary in the Catholic chapel. The rest of the funds are earmarked for the chapel’s needs that are identified.
Special thanks goes out to the Grand Junction assembly that raised approximately $4000 and Leo Armenta and the St. Charles Borromeo assembly 3709 for bringing this to the forefront and raising funds.

54. 4th Degree Programs Program Awards at Convention
Select your Assembly’s top program for the calendar year
Provide a description of the event
Number of Sir Knights participating in event
Result or after-action report on the event
Photos attached of the event
Due date to Programs Director is February 15th
Submitted entries judged at annual State audit meeting in March by an appointed Awards Committee
Awards based on divisions-Gold 121+ members, Green members and Purple 60 members or less

55. 4th Degree New Assemblies
As of 5/31, the Order has gained 36 new assemblies
20 are from the Philippines w/10 Masters
14 are from the US from 12 Masters
2 are from Canada from 2 Masters
With 126 total Masters, 24 Masters instituted 36 assemblies
Do we need 126 Masters? Calvert Province has 3 Masters in Pa. McGuigan Province has 9 Masters and Champlain Province, 3% of quota has 9.
Florida has 138 assemblies and 1 Master and it takes 9 hours to travel end to end in the state.

56. 4th Degree New Assemblies
Denver – St Toma Thien Assembly 3814-Wheatridge
Vietnamese assembly
Cortez – Bishop Arthur N Tafoya Assembly 3818-Cortez
Steamboat Springs – Hope to have this one in place after 4th degree exemplification sometime in summer of 2020
Eastern Plains – still gathering paperwork on splitting out Assembly 95 Sterling to better service the area due to travel distances
Colorado Springs – there are numerous opportunities for councils to form their own assembly for their parish

57. 4th Degree Resolutions Report on Resolutions-Supreme 2017-2018
69 resolutions submitted
Canada 46
Ohio 8
Texas 6
Virginia 3
Alabama, Delaware, Illinois, Montana
New Jersey and Wisconsin all submitted 1
3 referred to board of directors
66 either No Action or Rejected

58. 4th Degree Resolutions
Approval process – For Resolutions to be presented at the Supreme Assembly meeting, the following procedure must be followed:
The assembly votes on Resolution at monthly meeting
The Resolution(s) is given to Master for his approval to be presented at Biennial meeting
Master presents Resolution(s) to VSM for his approval
Resolutions must be typewritten on correct form and accompanied by signed approval form
Vice Supreme Master will approve and submit paperwork to Supreme for presentation at Supreme Assembly meeting

59. 4th Degree Organizational Meeting
Additional Discussion Items
4th Degree website
Forms and their due dates
Supreme Office, fax and addresses for forms
Upcoming 4th Degree Exemplifications

60. 4th Degree Websites Website – www.coloradokofc.org Colorado website
Provincial website
Webpage – Colorado 4th Degree
Exemplifications
Guidelines (Hosting a 4th Degree)
Schedule
Letters
Programs
Program Manual

61. 4th Degree Websites Honor Guards
Social media-Do not have discussions regarding any 4th degree issues or any Knights of Columbus issues on social media. There are those who would try to engage you for reaction comments. Avoid them.
Honor Guards
Honor Guard sign-in sheet
2018 Color Guard Drill Manual
Old Drill Manual – soon to be archived

62. 4th Degree Website Laws and Rules Meetings
Laws and Rules of the 4th Degree 2017
Protocol Manual
How to conduct a Meeting (booklet)
Meetings
Provincial meeting – Next one to be held in September or October 2019 in New Mexico
District meetings – Next is session at Mid-year meeting 2019
Biennial meeting – Next to be held in April 2020
All meeting’s PowerPoints are posted under this tab

63. Assembly Report Forms 186 - Report of Officers Due Date 7-1
Annual Survey of Fraternal Activity Due Date 1-31
1728A - Annual Survey of Fraternal Activity Individual Due Date 1-15
Annual Assembly Audit Due Date 8-1
Civic Award – 4 Patriotic Activities Due Date 6-30
To Be a Patriot - To Be A Patriot Award Due Date 5-31
Due to Master by April 30th and Master to VSM by May 15th
RSVP/Plaque - Application Due Date 6-30

64. Assembly Report Forms
Form 186’s received by Master (electronically or snail mail)
Assembly Assembly Assembly
2617
2819
3300
(10 out of 59)

65. Supreme Office and Reports
Link to the Assembly Forms page of KofC.org
http//kofc.org/un/en/officers/forms/assembly.htm
Form 186
Form 1728,2321
Form 1315,1291
Form 4
Fax
Membership
Fraternal Services
Fourth Degree
Snail Mail
1 Columbus Plaza New Haven CT 06510

66. 4th Degree Scheduled Exemplifications
October 12, 2019 Assembly 3818 Cortez (4 Corners)
Leroy Roberts ,
October 26, 2019 Assembly 3124 Windsor
Chuck Rohrer Sr ,