1. Sixth South Asia Region Public Procurement Conference: Professionalization of Public Procurement for Better Performance

2. Country Presentation - Nepal
Public Procurement Monitoring Office, Kathmandu, Nepal
Dilaram Giri
Director

3. Nepal at a Glance Type of Information Fact and Figure Area
147,181 sq. km.
Capital City
Kathmandu
Population (2018)
28.64 million
Languages
Nepali and more than 123 regional and indigenous languages.
GDP (2018)
$ billion
GDP Growth (2018) 5%
Government Expenditure (F/Y 2017/18 A.D )
US $10.84 billion
Revenue (2017/18)
US $7.26 billion
Govt. spending % of GDP
22%
Govt. Procurement % of GDP
15 percent
Per capita GNP (2018)
$862
Inflation (2018)
6%.
Government Expenditure (F/Y 2016/17)
US $10.48 billion)

4. Recent Activities and Achievements (2018 and 2019) - Content
Legislative and Regulatory Developments
Status of Introduction and Operationalization of Electronic Government Procurement (e-GP)
Status of Public Procurement Professionalization and capacity building
Public Procurement Performance Measurement
Major Issues, Challenges and Solutions
Key activities planned for next two years
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

5. Legislative and regulatory developments
A Draft of Amendment in PPA and PPR submitted to GON
Prepared Standard framework Agreement Document & guidelines
Prepared standard Designed and Built Documents
Also prepared the standard turnkey Bid Documents
Finalize the work through user committee guidelines
Prepared the technical notes of Evaluations process
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

6. Functional Coverage of National e-GP system
User Registration
Online MPP/APP Management
e- Bid Publishing
e-Submission
e-Bid Opening
Online evaluation
Contract Awarding
e-Contracting
Public Procurement Management Information (PPMIS) System
Banking Interface for Securities/Guarantee Verification
Integration with Other Systems
e-Catalogue
Complaint Management
Notification

7. e-GP System Modules Interactive Modules PPMIS User’s Modules
Public Entity’s Module
Bidder’s Module
Banker’s Module
Interactive Modules
Public Entity's Module
Oversight Module
PPMIS User’s Modules

8. Legal Ground for Electronic Government Procurement
Public Procurement Act Clause 69
Public Procurement Regulation Rule 146
As prepared in the mentioned act and regulation, PPMO has compulsorily developed single portal eGP-system which is currently being executed.

9. Stakeholders of e-GP System

10. Functional Coverage of e-GP System
Public Entity & User Registration
Procurement Plan Management
Preparation, & invitation for Bid
Bid Response Preparation & Submission
Bid Opening
Bid Evaluation
Contract Awarding
Contract Management
Common Procurement Vocabulary
Public Procurement Management Information System (PPMIS)
Banking Interface for Securities/ Guarantee Verification
Complaint Management
Notification

11. Bid Document Preparation – Business Flow

12. Improved regulatory compliance
Benefits of e-GP System
Improved regulatory compliance
Minimized collusion and intimidation and improved transparency
Easy access of national and international bidders in procurement
Reduced turn around time of procurement cycle & improved process efficiency
Consolidated database of Contractors/Suppliers/ Consultants profile helps in future to monitor bid capacity
Procurement information (PPMIS) – easy monitoring & analysis and effective decision making

13. Status of e-GP System Phase-I Phase-II 7000+ Users Trained
4800+ PE Users
2100+ Bidders
170+ Bank Users
24 Training of Trainers
791 PE Registered
10975 Entities Registered
1965 PE Registered
8982 Bidders Registered
28 Banks Registered
5539 Bidders Registered
29556 Bids Published
7000+ Bids Published
Goods- 2179
Works- 4914
Consultancy- 156

14. Way Forward
Massive Procurement Management Training up to local level including e-GP
Strengthen Monitoring Capacity of PPMO with additional experts
Preparation of Procurement Guideline, SBDs for new Procurement method & procedures
Mainstreaming of all sectors towards the use of national e-GP System
Support, Enhancement and Upgrading of Infrastructure of e-GP based on the uses
Integration of e-GP system with oversight agencies and Sectoral Agencies
e-Payment
Accreditation of Procurement Professional

15. Open Contracting in Nepal
Public Procurement Transparency Initiative in Nepal (PPTIN)
Initiative to open up public procurement data in collaboration with Open Contracting Partnership
Open up procurement data from the e-GP database following OCDS standard
Connecting demand and supply side actors for larger procurement reform agenda
Publication/disclosure, participation/use of public procurement data
Feedback and redress
Information on all stages of Public Procurement
Planning, Bidding, Awarding, Implementation, Closure
Satisfying user need and global interoperability

16. PPTIN in Action Supply side Demand Side
Public Agency Decision Makers
Public Entity 1
Open Contracting Portal using OCDS
(Open Procurement Data)
Procurement data in centralized e-GP System
Media
Public Entity 2
Civil Society
Public Entity n
Private Sector
Supply side
Demand Side

17. Open Contracting Portal (www.ppip.gov.np)

18. User Support for e-GP Dedicated Help Desk of 4 staffs for user support
International consultant with 8 experts for operation and maintenance of e-GP system
IT Section with 6 IT staffs for ICT operation in PPMO

19. Issues Raised by Municipalities
Issues Raised by Municipalities
Sometimes, bid price amount quoted by the bidders displayed outside and in the BOQ are different. In such cases, BOQ amount were considered.
Sometimes, after data entry, the system becomes slow and it takes time to post the entry. Sometimes entered data are lost and new entry is required.
Sometimes, commercial banks delay in confirming the bid security through the online system.
Previous year’s procurement plan (PP) can’t be seen in the e-GP system. If it’s missed to print out, the IA can’t see it in the system.
In the PP in e-GP, there are two rows reflecting planned dates and actual dates. For an activity with ongoing bidding for which actual dates are yet to be entered, the system already puts the planned dates in the cells of actual dates.
Internet Problems: Except in main cities WIFI and 3G not working or it’s very slow. But less effect on e-GP system.

20. Current Initiatives
Legislation, Regulation & Policy change with modernize procurement tools and best practices i.e catalog shopping, framework agreement, two envelop procedure
Implementation of National e-GP System up to local level
MoU Signed with Central Bank and 29 all commercial Bank for issuance and verification of securities and guarantees through e-GP
Open Contracting - Public Procurement Transparency

21. Strategy adopted for Implementation National e-GP System
National e-GP System Implementation
Infrastructure
Capacity Development
(Continuously carried out)
Government &
Institutional
Leadership
Legislation, Regulation & Policy change
(in Place)

22. Future Enhancement Plan
One of the sub-component of IPFMRF
Requirement of hardware/software for enhancement is being done
Existing Contract Management Module will be enhanced
Templates for new procurement methods will also be incorporated
Provision to include Development Partner's SBDs

23. Status of E-GP Introduction and Operationalization
Development of Full-fledge national e-GP System
Rolled out National e-GP
More than 2085 public entities procure through E-Gp
More than 9675 bidder actively bidding through the system
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

24. Status of Public Procurement Professionalization and Capacity Building
Basic training held on Public procurement for procurement unit chief of Different Gon Agency
Basic training held on Public procurement for Bidder
E-GP training for GON staff and bidder
Training held on recurring issue and its remedies for PES
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

25. Major Issues and Challenges
In Public Procurement Management
Contract Administration, Quality of Works and Timeliness
Adaption of New procurement Tools
Harmonization of Public Procurement Act and Regulation in case three tire government
Inadequate skilled professionals and frequent turn-over of key officials
In the Implementation of e-GP System
Sustainability , Reliability , Security
Technical support in the initial phase.
Development of new procurement templates in e-GP system
In Capacity Development & Resource Mobilization
Inadequate Procurement Management Training including e-GP to stakeholders (Civil Society, Mass Media, Private Sector, Oversight Agencies, Public Entities)
Human Resources (Retention, Career Development)
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

26. Solutions
Massive Procurement Management Training up to local level including e-GP
Strengthen Monitoring Capacity of PPMO with additional experts
Preparation of Procurement Guideline, SBDs for new Procurement method & procedures
Mainstreaming of all sectors towards the use of national e-GP System
Support, Enhancement and Upgrading of Infrastructure of e-GP based on the uses
Integration of e-GP system with oversight agencies and Sectoral Agencies
e-Payment
Accreditation of Procurement Professional
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

27. Key activities planned for next two years (2019 and 2020)
Development of module EGP on Framework Agreement .
More than 300 GON staff will trained on Public procurement with support of ITC/ILO Turin
Basic procurement training provides to local provincial government officials
Accreditation of Procurement Professional
Integration of e-GP system with oversight agencies and Sect oral Agencies
Implement Contract management through e-GP system with Payment Management
Making the user registration in EGP platform mandatory and subsequently rolling out the epayment system
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

28. धन्यवाद Thank you !!!
PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

29. welcome to you in nepal

30. PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008

31. PPA - Public Procurement Act 2007 And PPR - Public Procurement Regulation 2008