1. Procurement Overview Derbyshire County Council 14 March 2019
Jayne Smith
Procurement Officer
Carolyne Knott
Senior Procurement Officer

2. Local Government Spend
National - £110 Billion
East Midlands - £3.2 billion
Derbyshire County Council -
£418 million
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3. The Derbyshire Challenge
£200 million reduction over the past 7 years
Further reduction of £75 million by 2021, including £12 million in the year to April 2019
Increasing demands on Adult Care and Services for Vulnerable Children
Rising cost of Waste Disposal
Impact of National Living Wage
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4. Spend Areas Goods / Works / Services
Adult Care
Care
Public Health
Children Services
Catering
Educational Psychology
Economy, Transport & Environment (ETC)
Construction (roads and bridges)
Laboratory Services
Landscape
Libraries
Maintenance (roads and bridges)
Passenger Transport
Vehicles
Waste
Corporate Resources
Agency Staff
Building Maintenance
Construction (buildings)
Consultancy
Occupational Health
Design
Finance
Goods and Services
Information Technology
Print
Property (including DFG adaptations)
Public Relations
External Venues
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5. Direction of Travel Increase transparency Opportunities for SMEs
Risk not cost
Increased stakeholder input
Social Value within Derbyshire
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6. Procurement Rules Derbyshire County Council Financial Regulations
Public Contract Regulations 2015
EU Procurement Directives
*Possible changes due to Brexit but little change anticipated
initially
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7. Tender Procedure Value Risk Ability to define requirements
Quote
Open Tender
Restricted Tender
Competitive Procedure with Negotiation
Competitive Dialogue
Innovation Partnership
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8. TENDERING OPPORTUNITIES
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9. Source Derbyshire www.sourcederbyshire.co.uk

10. Source Derbyshire (Affiliate Pages)
Source Derbysire

11. Source Derbyshire
Source Derbyshire

12. eTendering
eTendering

13. EastMidsTenders Register
eTendering
Register

14. Purchasing Arrangements
Soft Market Testing/ Early Market Engagement
Testing the market to find out about latest developments in a particular market. Two-way dialogue that can take different formats.
Contracts
Purchase of defined goods/works/services from a supplier (or group of suppliers e.g. consortiums)
Frameworks
Defined Requirement – Framework Agreement
e.g. lots based on location or sub-category
Further Competition
e.g. mini competition with all suppliers on a framework (or a specific lot within a framework)
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15. Recent Example using Lots
CTP763 External Venues
Estimated Value £800,000
Contract Duration – 4 years
Collaborative framework for use by 8 authorities
Divided into 7 Lots
6 of the Lots are each further broken down into 3 sub lots
Derbyshire County Council is seeking to establish a contract for the provision of External Venue Hire. The duration of this contract will be 4 years in which prices will be reviewed annually.
The framework will be open to the following Authorities to call off from: Bolsover DC, Chesterfield BC, North East Derbyshire DC, Erewash BC, Chesterfield Royal Hospital, Derbyshire Fire and Rescue Service, Derbyshire Constabulary The tender will be split into 7
Lots. Lot 1 – 6 will be based on location and will be separated into 3 sub Lots based on capacity; 1 – 30 capacity 30 – 50 capacity 50 – 100 capacity Lot 7 will be an executive Lot for venues with a premium standard.
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16. Any Qualified Provider
Usually where the selection is driven by client choice and service users to choose from a range of providers all of whom meet required standards:
No competition in the application process.
Opportunity to apply remains open for the duration of the contract.
No limit to the number of provider who can on the list of qualified provided.
Pricing will be pre-set at the qualification stage.
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17. How we Evaluate Pass/Fail Scored Criteria (Weighted)
Selection Criteria
Scored Criteria (Weighted)
Price
Quality (Response to Scope or Specification)
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18. Selection Questionnaire
(Economic and Financial Standing, Technical and Professional Ability)
Mandatory Questions
Supplier Information
Exclusion Grounds (above OJEU threshold tenders)
Project Specific Questions
Selection Questions
Additional Questions
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Example PDF can be
downloaded from
Source Derbyshire

19. Selection and Additional Criteria
Limit sections included to simplify the procurement process and reduce the burden to tenderers.
Financial Standing
References
Insurance Details
Health and Safety
Equality and Diversity
Environmental Management
Quality Management
Safeguarding
Audit and Information Security
DBS Process (Disclosure Barring Service)
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20. Social Value Tendering for Work
Requirements to consider Public Services (Social Value) Act 2012 for service contracts
Social Value is one of 7 key themes in Derbyshire County Council’s Procurement Strategy
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21. Procurement Governance
Internal Audit
External Audit
Local Government Ombudsman
Public Procurement Review Service
UK Courts
European Court of Justice (ECJ)
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22. Do Tendering for Work Do Be prepared
start gathering YOUR company information in advance of tendering
if the services you provide require the collection and storage or personal data, consider how you use, store and maintain personal data to ensure it is secure and can only be accessed by authorised personnel.
Read all the instructions in the tender documents
Ask questions during the tendering process
Check your response to make sure you have answered the question asked, addressed all of the requirements and uploaded all of the documents
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23. Don’t Tendering for Work Don’t
Include variant bids, caveats or any other statements or assumptions qualifying the Tender response
Underestimate how long it can take to bid for a contract
Leave it too late to upload your bid onto the eTendering portal
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24. Thank You
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