1. Maintenance Opportunities
PSFA Presents
Energy Management
And
Maintenance Opportunities By
Calvin Steckler
and
Les Martinez

2. Your Guide to What, Why and How
Become Energy Wise
Your Guide to
What, Why and How

3. Discussion Points What is an energy management program
Why implement an energy management program
Phases for an energy management program
Energy audit value
Utility data (what’s it good for?) Analysis
Utility data comparison
M&O expenditures vs Utility expenditures

4. MAKES CENTS TO BECOME ENEGY WISE
Did You Know
Statewide, $60 million spent annually on utilities at public schools!
Electricity cost is approximately 50% of the total utility expenditures statewide
Clovis School District saved $500,000 over a 2 year period through energy management.
Annual energy bill to run America’s primary and secondary schools is $6 billion — more than is spent on textbooks and computers combined.
MAKES CENTS TO BECOME ENEGY WISE

5. What is Energy Management
A business management process to obtain an understanding of how energy is being consumed
Types of energy systems installed
Consistency for policies, procedures and education to reduce energy usage
To create a target to improve the overall energy efficiency of existing facilities and their systems.

6. Why Implement
Energy (Utilities) is the second largest element of most school budgets and is easily manageable.
School decision makers have little influence on energy rates
Improving Energy Efficiency of a building is an effective way to increased available resources. (budget)

7. Phases of Energy Management Program
Energy Team & Energy Policy
Energy Audits
Quarterly Reporting
& Incentives
Follow-up,
Monitoring
Energy Targets
Energy Saving
Measures
Energy Program
Training and Information

8. Energy Audit’s Utility Audit Preliminary Energy Feasibility Study
Energy history by meter/some comparables
Preliminary Energy Feasibility Study
History by meter and benchmarking
Budget data for costing measures
Energy Load Analysis
Detailed system analysis: usually HVAC & Envelope
Investment Grade Audit
Long term and/or life cycle cost analysis

9. Utility Data
The best way to assess is to track the energy profile over time (UD)
Establish baseline data, compare the performance results against others and similar buildings.
Analyze the Energy Usage & Cost - energy accounting, use ratios such as kwh/sq ft, cost/sq ft. (UD)

10. M&O expenditures vs Utility expenditures (FY 04/05)

11. Utilities and Sustainability
Key Performance Drivers
(enhancing the learning environment)
Behavior Modification (occupant habits)
Building Systems & Intelligent Design
Maintenance/Preventative Maintenance

12. Leveraging your Maintenance Data for Effective $ Cost $ Management

13. Detect trends prior to failure Keep in good working condition
The Maintenance Cycle
Extend to maximum life expectancy (inspect, adjust, replace on schedule)
Eliminate recurring problems
Detect trends prior to failure
Fix when broken
(high priority)
Keep in good working condition
Do not maintain
Proactive
Fix when broken
Predictive
Preventive
General
Corrective
Emergency
Deferred
● Run to Fail ●
● Unplanned ●● Planned ●

14. Maintenance Operations
Maintenance Direct-Data Collection
Implementation Process/District Commitment
Quality of Data
Use of Maintenance Data to Optimize Operations
Other opportunities… Preventative Maintenance Direct (PMD)

15. Maintenance Direct
Information collected is specific to your district’s operations.
System fully scaleable
District owns the process and should continuously optimize for best fit!

16. Maintenance Direct Captures Maintenance Expenditures
District Labor Hours $$$
Materials $$$
Contract $$$

17. Typical District Work Order Process

18. District Commitment Leadership Buy-In and Support
Process “Champions” Identified
Users and Customers fully trained
Unlimited Training
( )
PSFA assistance and support
always available

19. Data Quality Requirements
Critical Fields in a Work Order
Work Description
Location of Work
Craft or Type of Work
Purpose or Reason for Work
Labor Hours
Materials and or Contract costs
Responsible Party
Action Taken to resolve issue

20. Data Collection and Analysis
Once data is collected, what next???
Purpose Codes
Work Description
Labor Hours
Craft Codes
Material Costs
Contract Costs
Location / Building Area Info
Data
Specific Points

21. Data Collection and Analysis
““Measuring What Matters”
“If You Can Measure It, You Can Manage It”

22. Resource Challenges Identified

23. Identification of Areas of Focus

24. Meaningful Maintenance Measures
Maintenance Cost per square foot
Maintenance Cost per student
Maintenance Backlog (<60 days)
PM Completion Rate
PM Ratio
Utility Cost & Consumption per square foot
Utility Cost & Consumption per student

25. District Self Assessment Tools
Tools for checking progress using software
Instructions for capturing:
“Meaningful Maintenance Measurements”
Districts should Monitor their own progress

27. Opportunity Knocks Preventative Maintenance Direct (PMD)
Automatically Generates PM Work Orders
Requires Initial Setup
Start Slow with Life Safety & Health Systems
Great Tool for Risk Management and Protection of your Districts Assets

28. New Mexico Leaders in Preventative Maintenance

29. Proven Results@ South Lyon Community Schools Michigan
Timeline

30. Questions and Open Discussion

31. PSFA Maintenance Staff
Contact Information
PSFA Maintenance Staff
Bob Bittner:
George Gabaldon:
Les Martinez:
Calvin Steckler: Ph
Web Site: