1. Our legacy for the future
Laurence Hall
Our legacy for the future

2. Laurence Hall Facts and Figures
Building = 215 m2 gross area (12%) m2 (17%)
Plot size = 24m width x 74m depth = 1776 m2
Built Early 1920’s
Multi purpose facility
Laurence Hall

3. VISION To serve the community
To be a witness to God’s love in the community
To have a presence outside of the Church
To provide an inclusive affordable opportunity for all
To provide a safe place for children to play and develop
VISION

4. VISION INTO REALITY Resource failing Crossroads for short term fixes
Options & Opportunities
Impact of vision
VISION INTO REALITY

7. LAURENCE HALL OPTION APPRAISAL RESULTS
92% Want improved toilet facilities
66% Want additional rooms to hire
55% Want better access for those with impairment
46% Wanted more storage in the hall
30% Want a larger hall
30% Want WiFi installed
27% Want a bigger kitchen
14% Want a stage
LAURENCE HALL OPTION APPRAISAL RESULTS

8. Option appraisal We achieved 336 views on our questions
Respondents aged between
100% of respondents agreed the Hall was value for money and a great place to meet
96% agreed that the Hall needs renovating
85% agreed that the Hall is outdated and needs replacing
97% believe that the Hall contributes to bringing the Village together
Scoring of the Hall and its facilities provided a conclusive picture
Option appraisal

9. Constraints for the project are the limited timescale for undertaking the demolition and replacement of the Hall
What do we really need?
A modern, spacious, light and airy, energy efficient building on or about the same footprint.
What type of building?
Modular build utilising quick and efficient offsite manufacturing techniques.
What materials would we use?
Timber system build components.
What would indicative costs be?
£1750 pm2 to £2750 pm2 plus vat
CONTRACTORS

10. Since the approval to replace the Laurence Hall the committee has achieved the following:-
Designed and delivered an Option Appraisal
Identified 10 specialist contractors and whittled that down to 5
Met on site 4 of the 5 contractors, as 1 dropped out
Created an “indicative floor plan”
Prepared a detail set of tender documents
Had our actions and findings fully scrutinised.
Reviewed our timescales deciding to defer build activities until Summer 2020
THE LAURENCE HALL

11. The indicative floor plan was produced at an early stage to assist prospective contractors prior to their visit to site
It took on board all of the requirements requested and sought to achieve this within a slightly larger footprint
Better access is allowed for at both the front and rear of the building.
The Garden space is maintained.
Storage sheds will not be required
Suggestions made to improve the front of the hall parking / access space will be passed on as part of the project.
Floorplan

12. Throughout the process we have deferred to an independent group of individuals to act as a challenge to us on decisions taken.
Their role is to ensure that we have understood the needs of the community in its widest sense and reflected that in our actions and instructions.
The official processes are designed to be transparent and these individuals ensure probity and add significant value to the entire process.
SCRUTINY

13. TIMELINE – subject to approval on 12th November 2018
Tenders out 19th November 2018
8 Jan. 2019, 5:00 PM
Tenders returned by 5pm 8th January 2019
14 Jan. 2019
Presentation / Interviews 14th January 2019
15 Jan and 16 Jan. 2019
Site visits 15th and 16th January 2019
21 Jan. 2019
Tenders, interviews and visits marked ready for the Scrutiny panel review 21st January 2019
23rd Jan. 2019
Provisional award if possible after PCC approval at a meeting in late January 2019
TIMELINE – subject to approval on 12th November 2018

14. Progress report
3 Contractor ITT documents in on time (500 + pages of details)
6 rounds of detailed scoring undertaken in 6 sections
9 references taken up with 3 visits arranged
3 detailed technical and whole cost reviews undertaken
3 In depth presentations & Interviews achieved
3 Credit and risk reports undertaken
2 reference site visits undertaken in Wiltshire.
4 separate briefings scrutinising /challenging results
1 Contractor out of contention

15. If it was just based on cost the answer would be simple
However as with all build activities there are a number of factors to take into consideration.
Quality, Price, Addons, Exclusions, Timescales, Abilities, Technical Variances, Methods of Work, Strategic Fit.
Presentation & Interviews clarified our thinking
Site visits, very helpful.
Reviewed scores just 3.8% between the front runners
Progress report

17. Decision process Scores from the Tender exercise
Interviews and site visit scores
Strategic fit & finance options
Technical differences
Quality of products
Lifespan – Guarantees
Proposal
Scrutiny Panel – LH Committee
Decision process

18. Next steps 18th February Public Meeting at Laurence Hall
1st March submit plans to SODC (stc)
1st June planning permission granted (stc)
2nd June 2019 bid farming – February 2020 deadline
1st March 2020 Confirm full contract (if not before)
Mid June 2020 Demolish Hall and begin work.
Next steps