1. Microsoft PowerPoint 2016 Tips & Tricks Rich Malloy, Tech Help Today
Be sure to hand out the handouts and thank the organizer.
Microsoft PowerPoint 2016

2. Agenda

4. Presenting
Back to Agenda

5. Presenter View (Alt + F5)

6. Presenter View Magnifier

7. Blanking the Screen
Press B
For a white screen, press W

8. Quick Starts
Save the presentation as a Show
E.g., MySlides.ppsx

9. Quick Run-Throughs
Click the Reading View button

10. Hyperlinks Not only for websites Can jump to any slide in your show
Great for a “table of contents”
Title Slide

12. Charts
Back to Agenda

13. Two Ways to Create Charts
In Excel
In PowerPoint

14. 5 Paste Options for Charts
Use Destination Theme & Embed Workbook
Keep Source Formatting & Embed Workbook

15. 5 Paste Options for Charts
Use Destination Theme & Link Data
Keep Source Formatting & Link Data
Picture

16. Chart Basics Selecting Elements Selecting Parts of Elements
Axis, Series, Legend, etc.
Selecting Parts of Elements
A Single Data Point
3 Ways to Format
Ribbon, Task Pane, Mac
Annotations

17. Chart Basics Selecting Elements Selecting Parts of Elements
3 Ways to Format
Annotations

18. 3D Charts

19. 3D Pie Chart

20. 3D Column Chart

21. Animated Charts

22. Animated Charts – Exercise

24. Backgrounds
Back to Agenda

25. Master Slides A Slide Master for each layout Master Slide Master
A set of Masters for each design template

26. Selection Pane Click: Home > Select > Selection Pane
Shows different elements
Easy to rearrange the elements

27. Removing Backgrounds 2 Ways: Set a single color as transparent
Use the Remove Background tool

28. The Remove Background Tool
Click: Picture Tools Format > Remove Background
Adjust:
Mark Items to Keep
Mark Items to Delete

30. Arranging
Zoom back
Back to Agenda

31. Filling out Pictures
Click: Format > Crop > Fill

32. Fading a Background Insert a large white rectangle Adjust transparency
Or Black
Adjust transparency
Send backward

33. Aligning Objects Select objects Click: Format > Align
Choose desired type of alignment

34. Nudging
Fine movements
Press Ctrl + arrow key

35. Setting Guide Lines Rt-click slide background Choose: Grids and Guides
Check: Display drawing guides on screen
Choose:  and select desired option

37. Movement
Back to Agenda

38. Transition Morph Duplicate the current slide
Adjust elements on the duplicate
Apply Morph transition to the dupe

39. Transition Morph Example
Duplicate the current slide
Adjust elements on the duplicate
Apply Morph transition to the dupe

40. Enhanced Morph One object morphs into another Both must have same name
Preceded by 2 exclamation marks
E.g., !!Square

41. Enhanced Morph One object morphs into another Both must have same name
Preceded by 2 exclamation marks
E.g., !!Square

42. Highlighting Points Each bullet point Turns gray
When the next bullet point
Appears

43. Zoom
Click to zoom to a particular slide

44. Animated Background Use a GIF file Rt-click slide: Format Background
As small as possible
Rt-click slide: Format Background
Select the GIF file

46. Miscellaneous tips
Zoom back
Back to Agenda

47. Beyond Bullet Points Instead of bullet points Use SmartArt
To attract attention

48. Beyond Bullet Points Select text Click: Home > Convert to SmartArt
Choose desired diagram

49. Design Ideas Easy way to get a new design
Click: Design > Design Ideas
Design Ideas

50. Creating a Design Template
Choose a Design template
Edit the Slide Masters
Click: Save current theme…