1. PROJECT MANAGEMENT WORKSHOP
Presentation by:
Clement Kitetu, PMP®
Principal Consultant, Institute of Applied Project Management
Thursday, 21st March 2019
Uphold public interest

2. Presentation agenda Expectations from Session 1 of 2
What is Project Management
Why is Project Management Important
What is Project Governance
The value of Business case in Project Management
What is the link between Strategy designed and Implemented
Project Benefits Management

3. Setting the Pace
Watch clip by Mark Langley

4. VUCA World
Mar 2019:The official death toll in Mozambique stands at 84 following flooding and high winds. The cyclone has killed at least 180 people across southern Africa.

5. What is Project Management
Identifying requirements
Addressing the various needs, concerns, and expectations of the stakeholders as the project is planned and carried out
Balancing the competing project constraints including but not limited to: Scope, Quality, Schedule, Budget, Resources and Risk
Customer?
Quality
Schedule
The Iron Triangle
Scope
Cost

6. State of Project Management
Standish Chaos Report 2015

7. Why is Project Management Important?
Ensures that the appropriate resources will be available precisely when required
Produces a detailed schedule showing who carries out each activity, when
Allows comparison of actual achievement, against estimates
Produces a timetable for the project
Allows re-planning of the project during its life to correct drift from ideal plan

8. Why Projects Fail Poor planning and preparation
Faulty appraisal and selection process
Defective design
Lack of/poor project execution, operation and supervision

9. Project Design & Business Planning
Projects take place in an environment broader than themselves
Projects
Strategic or business plans
Sector policies, Regional Development Plans
Global/National Frameworks
Requires managerial and entrepreneurial skills for effective and long-lasting results

10. Project Selection

11. Project Selection

12. Project Sustainability
Social sustainability
Financial sustainability
Institutional sustainability
Environmental sustainability

13. What is Project Governance?
Project Management Office helps to play this role by:
Identifying and developing project management methodology, best practices and standards
Developing and managing project policies, procedures, templates, methodologies and shared documentation

14. The Business Case The Business Case:
Is incorporated at the initiating of the project and helps:
Gather information needed to make right decisions
Outlines the problem to be solved and the solution
Part of due diligence process
Cost, Benefits and associated risks
Project Prioritization process

15. Project Benefits Management
This is a priority for organisations:
The process and practise for identifying benefits
Aligning them with formal organisation strategy
Ensures that benefits are realised and sustained
It involves
Identifying the benefits
Delivering the benefits during execution
Sustaining after completion

16. Q&A

17. Presentation agenda Expectations from Session 2 of 2
Project Cost Control
Understanding Earned Value Management (EVM)
Identifying Variances
Forecasting using EVM
Risk Management Template
Project Dashboard

18. Control Costs
Is the process of monitoring project status to update budget and manage changes to the cost baseline
Changes to the authorized budget got to go through Perform integrated change control process

19. Understanding EVM PV – Planned Value EV – Earned Value
AC – Actual Cost

20. Control Costs
Estimate To Complete (ETC)

21. EVM Application Case Study: 12 min to complete
You are constructing a bridge. Planned work, actual work, and actual cost for the construction of the bridge as of today are provided below. The total cost expected for the construction of the bridge when complete is 1,500,000 over a duration of 20 months.
After 8 months, the reported figures are: Planned Value: 720,000, Actual Cost: 600,000, Earned Value: 680,000.
Calculate CV, SV, CPI, SPI, Final Cost, Final Planned duration and Percentage complete

22. Risk Monitoring Risk ID Risk Statement Probability Impact Score
Response
Scope
Quality
Schedule
Cost
Description of the risk event or circumstance.
Likelihood of occurrence
Impact on each objective if it does occur.
Probability X impact.
Description of planned response strategy to the risk event.
Project Title:
Date Prepared:
Revised Probability
Revised Impact
Revised Score
Responsible Party
Actions
Status
Comments
Scope
Quality
Schedule
Cost
Likelihood after the response strategy.
Revised impact on each objective after the response strategy.
Revised probability X impact
Who will follow through on the risk and response.
Actions that need to be taken to address the risk.
Open or closed.
Any comments that provide information about the risk.

23. Project Reporting Dashboard

24. About PMI and PMI Project Management Certification