1. Navigating Group Administration
Scouting Ireland
Navigating Group Administration
- Membership Management System (MMS)
my.scouts.ie
Information Session covering
Group & Profile Management

2. Topics Profiles New Youth Member versus New Adult Applicant
New Youth Member set up
Creating Profiles
Group Management
Supporting Documents
Travel Insurance

3. Profiles Youth Member Name Adult Member Address Name DOB DOB
Contact Number
Address
Gender
Emergency Contact Details
Next of Kin Details
Adult Member
Name
DOB
Address
Adult Applicants initially require less information when creating their profile as they are applying for membership. It is their responsibility to enter the correct information as per the adult application process.
Youth members do not apply for membership and therefore all information needs to be entered when creating their profile.
It is imperative that the information collected is accurate and entered correctly.
Failure to enter correct details may lead to complications for the new member/applicant.

4. Creating Profiles
Profiles can be created by clicking “Create Profile” on the “Manage Profiles” page. On the “Create Profile” page there are six (6) options.
Youth Member – Creates a profile for new youth members aged 6 to 18
Adult Rover Scout (18+) – Create application for new Adult aged 18 to 26 registering as Rover Scouts
Adult Rover Scout + Scouter - Create application for new Adult aged 18 to 26 registering as Adult Rover Scout +Scouter
Adult Scouter - Create Application for new Adult registering as Scouters
Associate Member - Create Application for new Adult registering as Associate members
Transfer to new Member Type – Create the Transfer Application for existing Adult members to a new member type

5. Demonstration Videos – How to Create Profiles
Creating a New Youth Member
Creating a New Adult Applicant
Transfer to New Member Type

6. Group Management
The Manage Group option allows you to perform tasks relating to the Group.
When you click Manage Group you will be brought to the Group Profile page and will see the following tabs:
Group Profile Page – View Group information, view/edit section, access profiles
Census – Create or view a previous census
Payments – Make a payment for a group booking/group item or print a receipt
Properties – Add a property or asset
Events – Book an activity, training course or apply for a camp
Positions – Add or Remove a Position
Support Log – Create or View a Support Log for the group
Manage Badges – This is separate to Manage Group and can be accessed from the left hand menu bar
Note: Only tasks relevant to your role can be performed. Only data relevant to your role can be viewed.

7. Support Documents Coming Soon
User Manuals can be found on
Membership Profiles & Annual Census Document
Training Booking Process Document
National Activities & Events Booking Information Document
GDPR and Your Scout Group Guidance
Coming Soon
International Camp Process Document (Awaiting New Travel Insurance Procedure)

8. Travel Insurance
Scouting Ireland are currently finalising new simplified procedures with the Travel Insurance provider. Once finalised they will be included in the International Camp Process document.
One rate for trips to Europe and one rate for the rest of the world
One list of pre-approved activities
Amended trip assessment document to make it clearer and easier to complete
The trip assessment form will be filled out by every group requiring cover:
- This will be ed to the provider and SI
- Once this has been done an outstanding payment will be generated for the Group.
- The Group must then pay this either using the online payment system or by printing the invoice and sending a cheque to SI National Office
If payment is made online the Group should inform SI when they have completed this so that a link to the Insurance documents can be sent to them. .