1. Overview of Academic Staff Title Change Process
Office of Human Resources
March 2019

2. Agenda Highlights Eligibility Criteria for each series
Determining time in position
Process
Compensation
Denied requests
Questions

3. Title Change Highlights
Open to eligible employees in the Academic Staff classification
Typically happens annually in the spring and along with regular performance review
Recognize years of service and natural progression within a title series
Ensure scope of work is appropriately reflected in title and compensation
Criteria and process outlined in policy (ACS 9 & ACS 10)
Applies to employees at all three campuses

4. Eligibility Classified as Academic Staff
Meet the degree and/or experience requirements
Demonstrated career progression and satisfactory performance
Submit requirements on checklist by deadline of April 1, (exceptions made for those on Leave or FMLA)

5. Instructional Academic Staff
Associate Lecturer
Teaches 1+ courses
Bachelor’s degree
Lecturer (no prefix)
Discretion in course topics
Instructional activities (advising, outreach, etc)
Master’s or Ph.D. degree
Senior Lecturer
Extensive teaching experience and subject matter expertise *5 yrs FT or 7 yrs PT
Demonstrated contributions to teaching in dept or division
Senior Lecturer II (working title only)
Service to department and broader University
Significant teaching experience *9 yrs FT with at least 4 yrs at Senior Lecturer level
Refer to ACS 9.1 for full list of qualifications

6. Clinical Appointments - CON
Clinical Instructor
Instructs in clinical setting within guidelines from mentor or facilitator
Master’s degree + 1 year clinical practice within the past 3 years in assigned teaching area
Clinical Assistant Professor
Independently selects, organizes and develops course content and instructional materials
Master’s degree + Advanced practice certification of specialist practice or formal study beyond Master’s degree
3 years clinical practice in assigned teaching area and 1 yr FT college teaching
Clinical Associate Professor
Demonstrated evidence of outstanding contributions
Doctorate in nursing or related field, 5 yrs FT teaching, 5 yrs clinical practice in area of clinical specialty
Refer to ACS 9.1 for full list of qualifications

7. Professional Academic Staff – Professional Title Series
Associate
Entry level proficiency
Performs all basic duties
No Prefix
Performs as fully competent professional
2 yrs experience with satisfactory performance evals
Senior
Performs at a level requiring extensive experience and advanced knowledge & skills
Consistent record of exemplary performance
6 yrs experience with record of performance to justify promotion
Refer to ACS 9.2 for full list of qualifications

8. Professional Academic Staff – Program Manager Series
Dependent on scope of position and not time in position
Requires Position Questionnaire to be completed
Employee completes majority
Supervisor must review and respond to any perceived discrepancies
Areas of disagreement are documented and submitted along with request
Uses a scoring system to help determine scope

9. Professional Academic Staff – Program Manager Series
Program Manager I
Managing small program
Supervises up to 2 staff
Duties well defined and not readily expanding
Program Manager II
Managing medium sized program
Duties less well defined and may be expanding
Program Manager III
Has knowledge and experience to manage large, complex program or several smaller ones
Supervises up to 5+ staff
Significant budgetary control responsibility
Refer to ACS 9.2 for full list of qualifications

10. Professional Academic Staff – Director Series
Assistant Director
Manages subunit of major dept
Supervises 3+ staff
Develops and recommends budget & policy
Oversees day-to-day activities with supervisory focus
Associate Director
Assists in directing administrative & policy development and implementation endeavors
Acts on behalf of Director
Unit size warrants need and typically no more than 1 per unit
Director (no prefix)
Directs all the administrative, policy development and implementation endeavors of a major administrative unit
Refer to ACS 9.2 for full list of qualifications

11. Determining Time in Position
Instructional Academic Staff:
Part time appointments have longer time in title requirements
Years based on title effective 9/1/19 (9 month contract)
Professional Academic Staff:
Policy does not distinguish between part time and full time
Years based on title effective 7/1/19 (12 month contract)
Breaks in service do not reset years in title for any progression except Senior Lecturer
Employees in dual roles can submit requests for each role
Credit for time at other UW institutions counts if employee was in same title

12. Process Eligibility verified with Unit Business Officer (UBO)
UBO verifies classification and years in title only
Employee submits request and material to supervisor
Supervisor submits their recommendation along with employee’s material to HR by April 1st
HR, EOEAA & AVC Academic Affairs submit recommendation letter to employee and supervisor by April 30th

13. Process – cont’d
Supervisor forwards all material to their supervisor by May 15th
All other indirect supervisors of the employee have opportunity to review material and provide recommendations with final submission to VC by May 31st
VC approves or denies the request and informs all parties by June 15th
If approved, the employee’s department submits PTF to HR

14. Compensation Resources
If approved, increase will be the greater of either:
The minimum of the salary range for the new title or
5% greater than the current salary
Effective dates will align with contract renewal or issuance of new contract (typically July 1st or Sept 1st)
Compensation Resources
Title Definitions - Title listing by function with progression options
Category A – Administrative Directors, Administrative Officers, Program Managers & Professional Academic Staff
Category B – Instructional Academic Staff

15. Reconsideration of Denied Requests
1st Step: Employee can request reconsideration from each level of supervision that did not support the request
2nd Step: If still no resolution, employee can request Academic Staff Titling Committee to review
Committee includes 1 designee from Chancellor, appropriate VC & Academic Staff Senate
Committee recommendation submitted to Chancellor and decision is final
Refer to ACS 10.1 and ACS 10.2 for detailed timelines

16. Keep in mind…
Recognizes career progression within a title series, not moving from one series to another series
Use the checklist as the cover sheet for all material submitted
Unit leaders will receive a list of all applicants from HR after April 1st deadline to assist with budgeting efforts
Unit is responsible for submitting a Personnel Transaction Form (PTF) to HR for any approved title changes

17. Questions?