1. Welcome…
Select Committee for COGTA 12 April SALGA Framework for the Transition 1

2. Background
SALGA NEC in November 2015 approved the Framework for the Transition to guide municipalities through the transition during the 2016 Local Government Elections
The Framework sets out the support SALGA will be providing to municipalities prior to, during and after the election
The timeline that follows also indicates the steps to be taken in and by the municipality
The timeline reflect actions within the municipality and does not reflect the IEC timeline which will be developed by the IEC

3. Framework for the Transition
3 main components to the Framework for Transition:
• Councillor Welfare, Support and Capacitation, which includes:
o Councillor Induction Programme
o Social Plan for councillors
• Guidance on specific governance aspects to be addressed before, during and after the elections – guidelines in this regard were developed to assist municipalities
• Communication plan

4. Timeline Preparation for the election – up to 2 August 2016
Election day 3 August 2016
Declaration of results no later than 10 August 2016 (7 days)
1st council meeting for metro and local – 14 days after declaration of results
1st council meeting for district- 14 days after district reps appiointed
Councillor Induction – After 1st meeting of districts
Governance preparations by municipalities
Individual municipal support provided to IEC
Declaration of results by IEC and councillors declared elected
MM or designated official to chair meeting
General CIP
IEC timeline for nomination and voters’ roll
Social plan for incoming councillors
IEC to assist in election of office bearers
Sector specific induction
MEOs appointed
Office bearers and district reps elected
Office bearers elected
Ward Committee elections

5. CIP Councillor Induction Plan:
Councillor capacitation done through SALGA Centre for Leadership and Governance
Differentiated approach
Full learning pathway for Councillors set out in further slide
CIP will be accredited
Materials Review, Design and Development finalised
Stakeholders have been consulted
Learning Management and Engagement System - an electronic platform taking into account the life cycle of councillors and allowing for effective collection and management of data recording the learning journey of Councillors during term
ICIP Funding Mobilisation in process
CIP and Social Plan will be aligned

6. Key topics which are to be covered during the 5 days CIP contact time
MODULE 1 -THEORETICAL BACKGROUND & LEGISLATIVE AND POLICY FRAMEWORK
MODULE 2 - MUNICIPAL FINANCE MANAGEMENT ( 2 DAYS)
MODULE 3- OVERVIEW OF MUNICIPAL GOVERNANCE IN SOUTH AFRICA
MODULE 4 - MUNICIPAL PROCEDURES AND PROTOCOLS
MODULE 5 - BEING A LEADER
MODULE 6 - MUNICIPAL STRATEGIC PLANNING
MODULE 7 MUNICIPAL PERFORMANCE & ACCOUNTABILITY
MODULE 8 -STAKEHOLDER FRAMEWORK
MODULE 9 - ETHICAL FRAMEWORK
POLITICAL PARTY ENGAGEMENT

8. Social Plan Social Plan for Councillors Focus on:
Finance Management (Investment management solutions for pension and gratuity);
Enterprise Development; and
Skills Development
Exiting councillors provided with access to information which:
Educates councillors on personal financial and wealth management and planning,
Enables participation in existing enterprise development and skills development programmes and initiatives,
Familiarise councillors with the operations and beneficiation of the once off gratuity payments to be made to non-returning councillors post elections.

9. Governance support
A number of documents and guidelines have been developed to support municipalities with governance aspects prior, during and after the elections and in particular the aspects identified in the timeline developed
Documents will provide assistance to outgoing executive councillors, the administration as well as the incoming executive councillors.
The documents are listed below
Documents will be provided to all municipalities
Transition framework with all documents will be launched at the SALGA National Members’ Assembly to be held on May 2016
NMA focus on the transition in local government and the readiness of the sector

10. Governance support
Governance support prior, during and after the elections
Activities prior to the election:
Appointment and terms of reference for Municipal Election Officers
Continued meetings of governance structures during the election period and the extent of delegation of powers to heads of administration during the transition
Funding of municipal activities related to elections
Guideline for a report on strategic issues to bring to the attention of the newly elected political office bearers
The role of the Municipal Manager during the transition
Rules of Order – to be adopted by municipalities prior to the election

11. Governance support Activities during the election:
Guidelines for the first council meeting, including a draft agenda and oath for councillors
Guideline Document on the Roles and Responsibilities of Political Structures, Political Office Bearers and the Municipal Manager
Activities after the election:
Guideline for the appointment of municipal managers
The relationship between district and local municipalities and reporting mechanisms
A flow chart explaining support, monitoring and the application of Section 139 of the Constitution

12. Communication Communication plan:
SALGA in collaboration with the Department of Communication and CGIS developed a communication plan
The purpose of the communication plan is to ensure positive communication regarding local government, to celebrate 15 years of democratic local government and to set a positive tone for the Local Government Elections